A10 SSN issued 4-9-2025.pdf

U.S. DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

ACQUISITION DIRECTORATE

SOURCES SOUGHT NOTICE

1.0 General Information

Document Type: Sources Sought Notice #SEC04092025 Title: Pentagon Classified Waste Destruction Facility (PCWDF) Operation, Maintenance and Repair Services Sources Sought Post Date: April 9, 2025 Response Date: May 1, 2025, at 2:00 p.m. Eastern time NAICS Code: 562213, Solid Waste Combustors and Incinerators Product Service Code: J036 Maint/Repair/Rebuild of Equipment-Special Industry Machinery Contracting Office Address: Washington Headquarters Services, Acquisition Directorate, 4800 Mark Center Drive, Suite 09F09, Alexandria, VA 22350-3400

2.0 Sources Sought

To facilitate market research, the Government is looking to identify qualified sources under the North American Industry Classification System (NAICS) 562213, Solid Waste Combustors and Incinerators, for a follow-on requirement for Pentagon Classified Waste Destruction Facility (PCWDF) Operation, Maintenance and Repair Services. The Washington Headquarters Services (WHS) Acquisition Directorate (AD) Enterprise Security and Services Division (ESSD) Security Branch (SEC), the Contracting Activity, is issuing this notice to survey industry to see if qualified sources are available to provide these services.

The current contract #HQ003421C0001 ends August 31, 2025, and the work has historically been performed onsite at the Government plant in Arlington, Virginia by three (3) full-time equivalent (FTE) contract employees with titles of Licensed Incinerator Operator, Maintenance and Repair Technician, and Ash Removal Custodial Technician. These positions are subject to the Services Wage Determination (WD) #2015-4281 (current Revision 32), which sets forth minimum wage and fringe benefits for service contract employees on federal contracts. The positions identified in the Services WD #2015-4281 Rev. 32 as aligning with the three FTEs are, respectively, Engineering Technician VI (30086), Stationary Engineer (25070), and Machinery Maintenance Mechanic (23530). Services WDs are issued by the Department of Labor, and available at the System for Award Management (SAM) at https://sam.gov.

This Sources Sought Notice is for information and planning purposes only, and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in the response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the concern’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation MAY be published at SAM via the PIEE Solicitation Module. Responses to this notice will not be considered adequate responses to a solicitation. If you have any comments or find any ambiguities, please provide your information and comment in your response to this notice.

3.0 Background

The mission of the Pentagon Force Protection Agency (PFPA), the Requiring Activity, is to provide force protection, security, and law enforcement operations as required for the people, facilities, infrastructure, and other resources at the Pentagon Reservation and for DoD activities and DoD-occupied facilities not under the jurisdiction of a Military Department within the National Capital Region (NCR). This responsibility includes security of the buildings; identification passes; anti-terrorism and force protection;

chemical, biological, radiological and nuclear protection and detection; and other key functions.

The contractor shall operate, maintain and provide for all repairs for two (2) Incinerators and ancillary equipment at the Pentagon Waste Destruction Facility (hereafter referred to as “facility”) regulated by the Commonwealth of Virginia (hereafter referred to as “Virginia”). Contractor must have the means to ensure continued uninterrupted support to the mission critical operation of the facility, unencumbered by administrative or financial restrictions. All routine operation, preventative maintenance, and repairs shall be performed during normal business hours, defined as Monday through Friday between the hours of 0600-1500 (hereafter referred to as normal business hours). Emergency repairs may require weekend or outside normal business hour services.

The contractor shall provide all labor, materials, tools, equipment, travel and supervision necessary to perform normal operations of incinerators and ancillary equipment in accordance with (IAW) the Original Equipment Manufacturer (OEM) standards.

Special Qualifications: All contractor employees shall demonstrate experience with all facility process support equipment to include industrial shredders, compressors, generators, temperature quenching skids, cooling loop skids, air dryer skids, pneumatic actuators, ID fans, fabric filters, bottom ash conveyors, fly ash conveyors, bag conveyor systems, transfer rams, 4-20 MA control loops, natural gas fuel trains, light oil fuel trains, dual fuel burners, refractory and hydraulic mechanical loaders. Contractor must demonstrate experience operating Consutech “Consumat” Model CS-2000 continuous waste combustor and dry scrubber-bag house systems and experience in controlled air, multiple stage, modular waste combustion theory and technology. Contractor employees shall demonstrate experience of Modicon 984 PLC program and Modicon M340 and PLC cards for system for operation of Consutech “Consumat” modular controlled air continuous waste combustor technology including access to proprietary system operating programs.

Security Requirement: The contractor shall possess and maintain a TOP SECRET facility this contract shall have been granted a TOP SECRET security clearance from the Defense Industrial Security Clearance Office.

The following Section 4.0 provides service requirement critical task areas pulled from the draft Performance Work Statement (PWS). The PWS is more extensive than this, but the following portions of the PWS describe the broad range of functions and tasks in support of this effort and provide a valuable insight into the scope and complexity of the requirement.

4.0 Service Requirement

Basic Services. The contractor shall provide services to perform normal operations of incinerators and ancillary equipment in accordance with the Original Equipment Manufacturer (OEM) standards.

The contractor shall empty ash waste from ash cans on a daily basis using the Government-provided forklift, The contractor shall maintain a clean environment free of excess dirt or debris to permit equipment to operate at levels equal to or greater than Acceptable Performance Levels (APL). The clean environment includes but is not limited to keeping the pits clear of buildup, keeping the bag house area free of debris, and changing ash cans.

Preventive Maintenance: The contractor shall perform all preventive maintenance (PM) of incinerators and ancillary equipment IAW the OEM standards.

Table 1 contains a list of existing Incinerators and ancillary equipment that require periodic inspection and PM. The Contractor shall use the table below to manage the required equipment PM and repairs as required by OEM standards or, for equipment without OEM standards, as defined in the contractor’s Quality Control Plan (QCP).

Table 1. Current List of Equipment Installed At the Pentagon Incinerator Site

Equipment Model QTY Frequency/Description Stationary Compressors ELGI EG 90 Compressors 1

Service IAW the OEM standards.

Quincy QST 600 1

Incinerators (Consumat Model CS-2000).

Consumat Model CS-2000 incinerators

2 Service IAW the OEM standards.

Sump Pumps and Pump Controls

Gould Pumps Inc. Model

2WD522C4DD

2 Service IAW the OEM standards.

Shredders Shredding Systems Inc, Model 1600E

2 Service IAW the OEM standards.

Generator Generac Model 95a0420s 100kw

1 Service IAW the OEM standards.

Refractory Structure and Functionality Inspection, Replacement or Repair

Not applicable. N/A Service IAW the OEM standards.

Baghouse Consumat BH 11200 2 Service IAW the OEM standards.

Feed Conveyor System Not applicable 2 Service IAW the OEM standards.

In addition to the equipment listed in Table 1, all additional ancillary equipment used in the incineration process that does not have OEM standards for PM shall have PM performed to minimize disruption to the operation of equipment. Examples of such PM include inspection of the inside of the incinerators for cracks and identify areas where bare metal (outer skin) is exposed and subject to melt and or warp.

Contractor shall submit schedule of PM for all equipment, and abide by OEM standards or industry standards for those pieces of equipment that do not have OEM standards.

Contractor shall provide and maintain a monthly Generator report reflecting hours ran and monthly emergency test.

Contractor shall provide and maintain the 1) air draft differential recording chart; and 2) upper / lower burn temperature recording chart; both on a weekly basis.

Routine Repairs: The contractor shall perform routine repairs to incinerators and associated equipment IAW OEM standards. The contractor shall maintain sufficient material, tools, and equipment on hand at all times to complete routine repair services. Routine repairs include needed repairs identified during scheduled PM or daily routine maintenance (adjust belts, thermal couple replacement, welding, etc.).

Identification of routine repairs shall be documented with a written Work Order and repair initiated within fifteen (15) minutes. Routine equipment repairs shall be completed within 24 hours of failure. Conflicts in prioritization of routine repairs should be resolved by contractor using sound business practices and industry standards and coordination with COR as soon as reasonably possible. If the contractor determines equipment repairs cannot be accomplished during normal business hours or that repairs may warrant more extensive services, the contractor should immediately inform the COR and establish with consent of COR a date and time as to when the repair will be completed. There are approximately 10 routine repairs per month as equipment ages.

Contractor shall submit monthly status report that includes:

Details of any repairs performed during the month Any information relevant to maintaining the equipment including but not limited to identification of issues with equipment outside routine preventative maintenance or updates to OEM standards or best practices.

Reporting of Routine Repair/Service and Preventative Maintenance Upon completion of each routine repair/service, the contractor shall submit a signed Work Order to the COR. At a minimum it shall include the following:

Date and time notified Date and time of arrival Type and serial number(s) of machines(s) Time spent on repair/service Description of incident List of parts replaced; serial and model number Date and time machine is returned to operational status.

A repair will not be considered complete until the Work Order is submitted indicating repair was accomplished and verified by the COR.

Emergency Repairs. Emergency repairs include unexpected malfunction/repair (blown hydraulic seal, gear motor break down) that impair the routine operation of the incinerators and associated equipment.

Identification of emergency repairs shall be reported by the contractor to the COR immediately upon knowledge of needed repair and documented with a written Work Order. Contractor shall coordinate with COR needed action and reasonable timeline for completion of emergency repair(s). There are approximately four (4) emergency repairs per month.

Reporting of Emergency Repair/Service: Upon identification of each emergency repair/service, the contractor shall submit a signed Work Order to the COR. At a minimum it shall include the following:

Date and time notified Date and time of arrival Type and serial number(s) of machines(s) Time spent on repair/service Description of incident List of parts replaced; serial and model number Date and time machine is returned to operational status.

A repair will not be considered complete until the Work Order is submitted indicating repair was accomplished and verified by the COR.

Waste Management: As operator of facility on behalf of the Government, contractor must be familiar with all Virginia Department of Environmental Quality (hereafter referred to as “VDEQ”) compliance regulations. Contractor shall be subject to all VDEQ compliance regulations. Contractor shall ensure that during VDEQ compliance inspections no violations occur that would result in facility shut down or monetary fine. Inspections include modular controlled air combustor performance compliance inspections and waste management inspections for all equipment and processes described in this section.

Bag House Maintenance: The bag house parts have a life cycle of about 4-5 years. There are two Bag Houses. Contractor shall monitor, repair as needed, and replace 500 filters / bags and cages as needed within the life cycle (typically every 4-5 years). Replacement of the bags/cages ensure we operate within the scope of our operating permit by filtering out particles from the gas stream and ensuring a clean environment. This separate Contract Line Item Number (CLIN) will be subject to funding according to the life cycle of the components needed within the particular contract year of execution. Some years this will not be needed; therefore, close coordination is required between the contractor and the Government.

5.0 Submission

Interested firms should submit their Capability Statement via the email address listed in Section 6, and include information regarding their experience and technical capabilities. Additionally, address the following five key areas in your submission:

Indicate your company’s experience operating Consutech “Consumat” Model CS-2000 continuous waste combustor and dry scrubber-bag house systems and experience in controlled air, multiple stage, modular waste combustion theory and technology.

Indicate your company’s experience with Modicon 984 PLC program system and Modicon M340 and PLC cards for operation of Consutech “Consumat” modular controlled air continuous waste combustor technology including access to proprietary system operating programs.

Indicate if your company has a Top Secret facility clearance.

Indicate if your company has the required Commonwealth of Virginia Class I and IV licensed

Incinerator Operator and OEM qualified technical expertise to perform preventive maintenance, routine repairs, and emergency repairs.

Indicate your company’s experience with all Virginia Department of Environmental Quality

(hereafter referred to as “VDEQ”) compliance regulations.

6.0 Response Format

To facilitate a timely and comprehensive review of all submitted responses, firms should respond using the format requested in this Notice. Any deviation from this format may lead to the Contracting Officer to determine that there is insufficient information to determine capabilities of the firm.

All interested firms having the experience, skills and capabilities necessary to perform the stated requirements are requested to provide a Capability Statement no more than 10 pages maximum. All responses should be single spaced using 12-point Times New Roman font within an 8.5 by 11 inches’ page size. Capability response must include the following information:

• Company name, address, point of contact (POC) name, title, telephone, and email address.

• CAGE Code and Unique Entity ID per Active SAM registration at https://sam.gov.

• Indicate whether your company has an active registration in the System for Award

Management (SAM) (Yes/No)

• Size business pursuant to North American Industry Classification System (NAICS) 541611

Administrative Management and General Management Consulting Services.

• Based on this NAICS Code, state whether your company is: Small Business (Yes/No);

Woman Owned Small Business (Yes/No); Small Disadvantaged Business (Yes/No); 8(a) Certified (Yes/No) (include entry and exit dates from 8(a) Program); HUBZone Certified

(Yes/No); Service Disabled Veteran Owned Small Business (Yes/No); Service Disabled Veteran Small Business (Yes/No) as described in FAR Part 19.

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country ownership).

• Recommended/suggested NAICS codes and PSC codes for this effort, and the rationale for using it.

• Recommended/suggested contract type. The Government envisions a firm-fixed price (FFP), commercial contract.

• Indicate if you firm has any contracts currently held with the Government to include any Federal Supply Schedules listed under GSA Advantage or a Government-wide Acquisition Contract (GWAC).

As a result of this notice, the Government MAY issue a Request for Proposal (RFP). There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government will arise as a result of a response to this Sources Sought Notice, nor the Government’s use of such information as either part of our evaluation process, nor in developing specifications for any subsequent requirement. This source sought notice is for market research purposes only.

7.0 Due Date

Capability Statements are due by email (no hard copies) no later than 2:00 p.m. Eastern Time on May 1, 2025. Late submissions may not receive full consideration in the Government’s decision process.

Send your response to email address whs.mc-alex.ad.mbx.essd-security-solicitation@mail.mil. The email subject line should be titled “PCWDF Operation, Maintenance and Repair.” Submissions sent to any person or email address other than the email address specified above may not receive full consideration in the Governments decision process.

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