A10 SS WebEHRS 2027-2032.docx

Web-EHRS 2027-2032 Sources Sought # SS75H70126R00050

SOURCES SOUGHT/REQUEST FOR INFORMATION

The Indian Health Service (IHS) is conducting a SOURCES SOUGHT/REQUEST FOR INFORMATION (RFI) as outlined in Federal Acquisition Regulation (FAR) Revolutionary FAR Overhaul (RFO) 15.101 to gain knowledge of interest, capabilities, and qualifications of firms especially small businesses including: Native American/Indian-Owned Businesses (Indian Economic Enterprise (IEE)), 8(a) Certified Small Businesses, Historically Underutilized Business Zones (HUB-Zone) Small Businesses, Women Owned Small Businesses, Service Disabled Veteran-Owned Small Businesses (SDVOSB), Small Disadvantaged Businesses (SDB), and Veteran Owned Small Businesses. The RFO can be found here: https://www.acquisition.gov/far-overhaul Why You Should Respond: Your response will help the Contracting Officer decide the set-aside for the upcoming solicitation. The Government is conducting this market research, pursuant to RFO Part 10, to identify businesses capable of performing the functions described herein, and to determine the appropriate acquisition strategy, including whether the solicitation will be set aside for Indian Economic Enterprises (IEEs/ISBEEs), other small business programs, or full and open competition. The Government has not yet determined whether the forthcoming solicitation will be issued under the Buy Indian Act or as another type of small business set-aside.

THIS NOTICE ALSO SERVES AS THE PRESOLICITATION NOTICE REQUIRED BY FAR RFO Part 5. The Indian Health Service (IHS) intends to issue a Request for Proposals (RFP) for this requirement following completion of market research.

NO PROPOSALS ARE BEING REQUESTED OR ACCEPTED WITH THIS RFI. THIS IS NOT A SOLICITATION FOR PROPOSALS. Respondents will NOT be notified of the results of this notice. No reimbursement will be made for any costs associated with providing information in response to this notice or any follow-up information requested.

52.210-1 Market Research (RFO Deviation May 2025)

(a) Definition. As used in this clause— Commercial product, commercial service, and nondevelopmental item have the meaning contained in Federal Acquisition Regulation (FAR) 2.101.

(b) Before awarding subcontracts for noncommercial acquisitions, where the subcontracts are over the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award, the Contractor shall conduct market research to determine, in the following order of priority, whether—

(1) A commercial product or commercial service can meet the agency's requirements;

(2) The requirements could be modified so the agency could use an existing commercial product or commercial service;

(3) A commercial product or commercial service could be modified to meet the agency's requirements; or

(4) The requirement can only be satisfied by a nondevelopmental item.

(End of clause)

A. Summary of Scope: Refer to the attached Scope of Work.

This is a request for a highly configurable commercial-off-the-shelf (COTS) database driven, Web-based Environmental Health Reporting System (Web-EHRS) that will support a nationwide environmental health program. The system will be configured or modified as described in section 2. The system will be utilized at the national, regional, and field levels by approximately 250 environmental health specialists. The contractor must have technical experience or competency in the fields of environmental and public health. The anticipated start of performance date is February 2027.

Location: It is expected that the work will be performed online.

Intent to Solicit and Award. This Sources Sought notice is posted to both, the 8(a) Stars III GWAC and to SAM.gov, in an attempt to find qualified vendors to compete for this procurement. Depending on the responses to this Sources Sought notice, the Government intends to post the RFP in either, the 8(a) Stars III GWAC or on SAM.gov, on or around the middle of August 2026, subject to the results of this market research. IHS intends to compete and award one firm-fixed-price contract for the work described herein.

The type of work to be performed will be categorized under the following codes:

PSC/FSC: DA10 IT and Telecom - Business Application/application Development Software as a Service.

NAICS Code: 541511 Custom Computer Programming Services, with a size standard of $34 million.

· 541511 NAICS was selected because the requirements demand a custom-built Resource Requirements Methodology (RRM) engine, deep integration of the specific IHS Standard Code Book, and a custom UI designed to replicate the FDA Food Code checklist format, this acquisition leans heavily into custom software engineering and code modification rather than a simple out-of-the-box software installation.

B. Purpose The objectives of this RFI include:

· Identifying vendors capable of providing the required Web-EHRS by the required February 2027 performance start date.

C. Background The Indian Health Service (IHS), an agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. The IHS is the principal federal health care provider and health advocate for Indian people and its goal is to raise their health status to the highest possible level.

The Web-EHRS will be utilized at the national, regional, and field levels by approximately 250 environmental health specialists. The contractor must have technical experience or competency in the fields of environmental and public health.

The objective of this requirement is to provide a Web-EHRS platform that will be modified from its COTS to support additional requirements for IHS as described in the Scope of Work.

D. Scope of Work: Please review the requirements within the attachment J01 SOW WEBEHRS 2027-2032.

E. Submission Instructions Please submit responses no later than 2:00 PM Eastern time, 07/27/2026 to the Contracting Officer Daniel Cotto at daniel.cotto@ihs.gov, with the subject line "RFI Response Web-based Environmental Health Reporting System".

Responses must include:

1. Company Information: Company name, website, physical address, SAM UEI code.

2. Point of Contact: Contact name, phone number, and email address.

3. If a solicitation is issued, will your firm/company be submitting a proposal?

- Indicate Yes or No.

4. Socio-Economic Type of Business: Native American-owned (IEE/ISBEE), SBA certified 8(a), SBA Certified HUB Zone, Service Disabled Veteran-Owned Small Businesses (SDVOSB), Women Owned Small Business (WOSB), and/or Small Businesses (SB). For more information on the definitions or requirements for these small business programs, refer to http://www.sba.gov.

a. Native American-owned (IEE/ISBEE) firms - Submit the following two (2) items:

i. Completed J02 IHS IEE Representation Form along with

ii. The controlling enterprise’s Department of the Interior, Bureau of Indian Affairs Certificate of Degree of Indian Blood documentation.

Please note that there shall be no personally identifiable information (PII), such as social security numbers, included in the documentation submitted. Any PII shall be redacted prior to submission.

b. ADDITIONAL INFORMATION:

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable. The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Services (IHS) requirement. Any firm responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Indian Small Business Economic Enterprises (ISBEEs) as well as other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Please note that a decision not to submit a response to this request for information will not preclude a firm from participating in any future solicitation.

All information received in response to this Sources Sought that is marked proprietary will be handled accordingly. Documents and/or information other than what is requested will not be reviewed. Information submitted beyond what is requested will not be considered.

QUESTIONS:

Questions regarding this RFI/sources sought may be emailed to Daniel Cotto at daniel.cotto@ihs.gov.

5. Technical Qualifications Submittal Requirements Vendors responding to this RFI should address the following areas:

· The name of the COTS system submitted for consideration.

· If available, the web page of the COTS.

· Narrative explaining how your system conforms to the SOW requirements.

· Formatting the narrative to follow the SOW will make it easier for the evaluators to determine whether the proposed COTS solution is acceptable.

· Describe any challenges in meeting the requirements and what the Government could do to make it easier for your firm to compete for this procurement.

6. Past Performance: Examples of past projects or contracts for similar requirements.

1. Experience Submission Requirements: Submit at least one (1) but no more than five (5) similar requirements completed by your firm/company within the last six (6) years that are similar to the SOW requirements. Along with the project experience submission, the following questions shall be answered in your firms’/company’s submission for each requirement:

· Indicate whether a Prime Contractor or Subcontractor for each project submitted;

· Dates of services for each requirement submitted;

· Contract value, location, completion date, and complexity of job for each project submitted;

· Indicate whether the project is a federal, state, tribal or other for each requirement submitted; and

· Project references/Agency point of contact (telephone number and email address) for each requirement submitted.

· If the entity responding to this Sources Sought is submitting experience information from any entity that does not match the name, CAGE code, and/ or UEI exactly as stated on the submitting entity’s SAM record (e.g. affiliates, subsidiaries, parent companies, sister companies, etc.) the submission shall clearly demonstrate how that entity will have meaningful involvement in the performance of the contract and specifically address which resources would be committed to the contract. Failure to comply with this requirement or failure to adequately demonstrate meaningful involvement and commitment of resources on behalf of that entity may result in that experience information to be considered not relevant.

2. How is your company structured to handle quality control of the various disciplines of a service type project? (i.e., what position(s) (full-time/part-time) are employed under your company to perform QC)?

7. Rough Order of Magnitude (ROM) Estimate: Provide a non-binding ROM estimate for implementation, data migration, training, annual licensing/subscription, maintenance/support, and total estimated five-year cost.

ADDITIONAL INFORMATION:

Please note that a decision not to submit a response to this request for information will not preclude a firm from participating in any future solicitation.

All information received in response to this Sources Sought that is marked proprietary will be handled accordingly. Documents and/or information other than what is requested will not be reviewed. Information submitted beyond what is requested will not be considered.

QUESTIONS:

Questions regarding this Sources Sought may be emailed to Daniel Cotto at daniel.cotto@ihs.gov. No telephone inquiries will be accepted.

All updates, amendments to this Sources Sought Notice will be posted to 8(a) Stars III GWAC and to SAM.gov. Interested parties are responsible for monitoring 8(a) Stars III GWAC and SAM.gov for future announcements. The Government intends to post the solicitation to either, 8(a) Stars III GWAC or to SAM.gov, depending on the results of this Sources Sought Notice.

This notice does not obligate the Government to award a contract nor commit the Government to any specific course of action.

Thank you.