A10 Attachment 1 SOW PPDT.pdf

STATEMENT OF WORK

Pawnee Garage Drive-Through

OK1PAA20C4

Pawnee Indian Health Center

Pawnee, Oklahoma

October, 2022

Oklahoma City Area

Indian Health Service

Department of Health and Human Services

75H70123R00047

Pawnee Garage Drive-Through

OK1PAA20C4

Pawnee Indian Health Center Pawnee, Oklahoma

STATEMENT OF WORK

1.0 INTRODUCTION / BACKGROUND

The Pawnee Indian Health Center was originally constructed in 2003. The drive-through will be located on the north east side of the facility, near the exit door for dental employees. The pharmacy drive-through is being constructed to help provide protection for the patients and the employees of the facility. The addition of the drive-through pharmacy will improve overall operations of health care delivery.

2.0 OBJECTIVE

The objective of this project is to provide a new two lane pharmacy drive-through. The drive-through will provide private entry and exit points separate from the main parking of the facility. A standing seam roof covered walkway system that matches the aesthetics of the facility that houses the tubular system for the drive-through will be provided. New pavement elements including curbs, curb cuts, raised median and sidewalks will be provided. Completion of this project will provide the pharmacy with adequate equipment, space and safety for the patient and employees of the facility. A pneumatic tubular system will be designed to run from the existing pharmacy to the pickup/drop points of the drive-through.

3.0 SCOPE OF WORK

The Contractors engineer group through the Design/Build concept shall advance the concept design of all aspects of the drive-through lot for medium and heavy traffic loads.

Design requirements shall follow the findings/recommendations from the testing and development of the site geotechnical report. Plan and specifications shall be submitted and approved in compliance with the 2022 Indian Health Services Architect/Engineer Design Guide. The Civil Engineer and on-site contractor shall commence from the Owners provided concept drawings to advance the design and complete the construction documents as part of this project. Base bid site improvements shall include, but not limited to, clearing & grubbing of the site, excavation & compaction of subbase materials, disposal of excess soils and debris, stabilization of soil subgrade, geo-textile fabric, stabilized aggregates, prime coat, curbs & gutters, retaining wall, sidewalks, asphalts, paint stripping & symbols, and landscaping, etc.

The pneumatic tube system shall provide microphone, speaker, call buttons and video communication from each end of the system. A vehicle detection system shall also be installed. The standing seam roof covered walkway shall house the pneumatic tube system. The covered walkway shall have LED lights for the pathway and the drive-through pickup/drop off points.

All work shall be in full accordance with the following latest published editions codes:

National Fire Protection Association (NFPA 101), Life Safety Code, National Electric Code (NEC), International Building Code (IBC), Uniform Plumbing Code (UPS), Uniform Mechanical Code (UMC), International Energy Conservation Code (IECC), Americans with Disabilities Act (ADA & ABA), 2022 IHS AE Design Guide, FGI Guidelines for

Design and Construction of Hospitals and Outpatient Facilities; HSPD-12 Homeland Security Presidential Directive for access control and other Federal, State and Local Governing Codes as applicable. City/county of Pawnee codes. Current DOT Standards.

The project shall consist of Design/Build package that will include complete design and construction of the project as described in these documents and as follows:

A. Site Geotechnical Investigation and a hydrology report.

B. Site topographic survey, perform a survey of the site, stake the property limits, provide a reference benchmark elevation, show limits of construction, existing elevations, cut elevations, fill elevations, and drainage study. Provide written survey to COR.

C. Clearing and grubbing of site.

D. Excavation cuts and fills E. Compaction of subbase materials and load test.

F. Lime stabilization of subgrade soils.

G. Installation of geo-tech fabric.

H. Installation of stabilized aggregates.

I. Prime coat of subgrade materials.

J. Type “A” and “B” asphalts K. Installation of concrete curbs and gutters.

L. Installation of bollards M. Installation of expansion materials and joint sealants N. Installation of ADA & ABA compliant sidewalks.

O. Installation of parking lot stripping, symbols and hashing’s.

P. Installation of standing seam roof covered walkway Q. Installation of LED lighting for walkway/pneumatic system R. Installation of pneumatic system; patch/repair wall openings

A. Design & Approval-Phase 1: Construction Documents for the drive-through lot, pneumatic tube system, covered walkway and all site improvements, including lighting, and sidewalks. During the Design Phase the Contractor shall meet with the Contracting Officer’s Representative (COR) and/or Project Manager (PM) and the service unit personnel to achieve the best design possible. The Design/Build (DB) Contractor’s construction personnel shall participate in design and in the preparation of the Construction Documents (plans and specifications). The Design shall be completed in the following phases.

Design Phase 1: This phase of design shall include the design and approval of all required design criteria, (drawings and specifications) ready for construction of the parking lot, and associated finishes. Base bid duration shall not exceed 60 calendar days for base bid after the issuance of the notice to proceed.

B. Construction Phase 2: Shall be the complete construction of all items required by the completed design and approved pharmacy drive-through, including any awarded options. Base bid construction duration shall not exceed 120 calendar days, including all close-out items.

The DB Contractor shall provide all materials and services necessary and appropriate to construct this Civil Project in accordance with the approved plans and specifications developed in the Design Phase. The DB contractor shall provide all supervision, labor, materials and subcontracted services necessary to complete the construction. The DB Contractor shall be responsible for compliance with the Construction Documents, for providing all items and services required by this SOW and for providing all normal closeout materials and services including warranties, attic stock, as-built drawings, operating manuals, cleaning and training as described herein. The DB Contractor shall comply with all codes and regulations as specified and shall coordinate inspections by the COR and/or PM and the Pawnee Indian Health Center, Facility maintenance staff.

4.0 TASKS / REQUIREMENTS

Work items listed in the solicitations “Bid Items” shall be bid as lump sum items, to include all related cost of that item with the only exception being design and approval.

Design and approval costs will be supplied in solicitation bid items as noted.

Work items shall be broken down as shown on the solicitation bid schedule package.

Further breakdowns of project costs may be requested by the Contracting Officers, should contractor proposed price be in excess of the Government estimate.

The parking lot is to include all minimum specified features mentioned in this SOW.

Design shall including complete drawings, details, and division specifications, Geo-technical reports and surveys. Total duration of design and construction shall not exceed 180 calendar day for the Base Bid Project.

4.1 General and Administrative

A. Contractor shall provide a full-time superintendent to be on site while supervising, scheduling work and while Work is being performed at the health center by the general contractor or their subcontractors.

B. Superintendent shall perform other administrative and supervisory duties as required for proper performance of the Work. Other duties shall include those of Quality Control and Safety Officer Measures during all activities of Work.

C. Contractor shall provide their own Personal Protective Equipment (PPE), Lockout /

Tag-out equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment to perform this job.

D. Contractor shall provide a dumpster for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and EPA regulations. At least 50% of recyclable materials shall be recycled. Location of the dumpster shall be coordinated with the hospital Facility Manager.

E. Contractor shall provide portable chemical toilets as needed for this project.

F. Contractor shall clean Work areas daily. Keep Work area, and public access areas free from accumulations of waste materials. Contractor shall remove trash daily.

Construction waste shall be transported in tightly covered containers to minimize spreading of dirt and debris associated with construction.

G. Contractor shall seal holes, pipes, conduits, and punctures.

H. Upon completion of the work, Contractor shall remove barrier material carefully to minimize the spreading of dirt and debris associated with construction.

I. Contractor shall conduct a final clean and leave the work area in a clean, neat, and orderly condition.

J. Upon completion of work, Contractor shall restore all landscaping where work was performed.

4.2 Communication:

It is the intent of the Government to utilize electronic means, including e-mail and internet, as much as feasible for all communications, submittals, reports, and records in the construction of this project. To this end, the Contractor or Engineer shall implement and maintain a project electronic communication and documentation system (FTP Site) to ensure that all activities of the project team, including the Contractor, Government, Architect, Subcontractors and Suppliers are well coordinated throughout the construction process. The cost of any required software and licenses will be borne by the awarded Contractor or Engineer.

4.3 Minimum Site Work Requirements

The following requirements outline what is required at a minimum for construction of the drive-through lot and items specified under options. Minimum specification sections are listed in Attachment B- General Specification Sections.

4.3.1 Drive-through Lot Requirements- Design and Construct the Following:

1. Excavation: Division 31 23 00

Conduct clearing and grubbing operations to a level of a minimum of 12” below the compacted subbase elevation.

Compact the 6” of subbase material to 98% of standard proctor density.

2. Soil Stabilization: Division 32 11 13.13

Install 8” of lime subbase, compacted to 98% of Standard Proctor Density.

3. Geo-Tech Fabric: Division 32 05 19.16

Install geo-tech fabric over the top of all lime stabilized areas to include 1’6” laps at seams.

4. Stabilized Aggregates: Division 32 11 23

Install 6” of 1 ½” stabilized aggregate over all pavement areas.

Install aggregates 1’0” past back side of all curbs. Compact to 98% of Standard Proctor Density.

5. Curbs and Gutters: Division 32 16 13

Install 6” tall concrete curbs and 1”6” wide gutters where shown on drawings. Concrete shall be a minimum of 3,500 PSI.

6. Sidewalks: Division 03 30 00

Install 6’0” wide and 5” thick sidewalks as shown on drawings.

Install a minimum of 6x6x10x10 wire mesh in all ADA/ABA compliant sidewalks. Install expansion joint and silicone sealants where needed. Concrete shall be a minimum of 3.500 PSI.

7. Prime Coat: Division 32 12 13.19

Prime coat gravel surface prior to installing asphalt.

8. Asphalt Base Course: Division 32 11 26

Install 3” of Type “A” asphalt in heavy traffic areas and 2” in medium traffic areas.

9. Tack Coat: Division 32 12 13.13

Install tack coat over all type “A” asphalt areas prior to installation type “B” surface asphalt.

10. Surface, Wear Course: Division 32 12 19.13

Install 2” of Type “B” surface course in both Medium and Heavy traffic areas. Compact to 98% Standard Proctor Density.

11. Drive-Through Lot Stripping: Division 32 32 17. 23.13

Install 4” wide traffic exterior traffic paint for drive-through lot;

paint through lane-use arrow symbol at entrance of drive-through and at each drive-through lane.

12. Signage: Division 10 14 53

Install entrance only signage at entry of drive-through and exist only at exit of drive-through.

13. Solid Sodding, Plants and Trees: Division 32 05 33, 32 92 23, 32 93 43

Install sodding, Plants and trees as per Pawnee City Codes.

14. Structural welded aluminum frame: Division 05 14 00

6” aluminum columns to match paint/material of existing building.

15. Metal roof panels: Division 07 41 13

Install metal roof panels to match paint/material of building.

5.0 DELIVERABLES

5.1. List of Deliverables

Task End Result/Deliverable Schedule/Milestone

Pre-Construction Meeting

1 Schedule – Gant Chart or Bar Chart

Submitted first draft before Notice to Proceed (NTP), and update within 7-days from NTP. Monthly update required before each progress meeting.

2 List of On-Site and Key Personnel

At pre-construction meeting, provide a list of Contractor’s staff and Sub-Contractor listing.

Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization.

4 Construction Quality Control Plan Within 7-days from NTP

5 Infection Control/Risk Assessment

Coordinate with Hospital Facility Manager. Complete within 1-week after pre-construction meeting.

6 Submittal Register Deliver at pre-construction meeting.

7 Schedule of Values Deliver at pre-construction meeting.

Progress Meetings and Correspondence

8 Daily Progress Reports Daily to COR and CO.

9 Weekly Meeting

Superintendent shall meet with Facility Manager to let him know what work is being planned for the upcoming week so he can coordinate with health center staff.

10 Monthly Progress Meetings Monthly.

Construction

11 Update Progress Schedule

Monthly. Provide with progress payments at the monthly progress meetings.

12 Submittals Before Construction Starts

13 Shop Drawings As required and before installation

14 RFIs As required.

15 SDSs As required.

16 Test Results As required.

Completion of Project

17 Punch List Substantial Completion

18 Punch List Beneficial Occupancy

19 Final Punch List Final Completion

O&M and Training

20 Operations & Maintenance Manuals Substantial Completion

21 Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records

22 Redline Construction Drawings End of Project

23 Redline Shop Drawings End of Project

24 All Testing Certifications for Project End of Project

25 All RFIs for Project End of Project

26 Roof – Special Warranty End of Project

Testing and Balancing of Systems

27 Test results Provide with 7 calendar days

Warranties

28 Warranties Substantial Completion

Payments

29 Progress Payments Every 30-calendar days at each monthly progress meeting.

30 Schedule of Values Attachment to progress payment request.

31 Release of Claims Attachment with Final Payment

5.2. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 7 business days. All submitted submittals to IHS shall be in hard copy for IHS files.

Contractor shall maintain a submittal log with the date submitted for review, the date received back, and action taken. A copy of the submittal log will be provided at the monthly progress meeting for review.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.3. RFI

If the Contractor desires an explanation or interpretation of the contract or drawings, etc., the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format.

Contractor shall maintain a log, numbered sequentially, of all RFIs submitted, the date submitted, and the date an answer was provided. A copy of the RFI log will be provided at the monthly progress meeting for review.

5.4. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work. Special warranties shall be submitted to the COR for approval.

5.5. Transmittals

The contractor shall provide 2 hard copies of each deliverable, and one electronic version.

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following from contractors in order to monitor progress and ensure compliance:

6.1. Progress Meetings

COR will coordinate with Contractor in scheduling and administer the construction progress meetings throughout the Construction Phase.

Meetings shall be held monthly with additional meetings to be held as required.

Meetings shall be held on site, and will cover topics pertinent to progress and completion of construction. COR shall draft report of meeting and send to Contractor, CO, and other pertinent staff.

Weekly meetings shall be held each week with the Facility Manager on site to discuss weekly status, accomplishments, planned activities for the week, and issues that need coordination.

6.2. Inspections

Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

6.3. Contractor – Signing In/Out

Contractor shall coordinate with the hospital Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

6.4. Life Safety and Infection Control

Before any construction or services are to be performed within the hospital, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract.

Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection Control Officer. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

6.5. Video – Health Center Policy

Contractor shall review procedures with respect to Life Safety and Infection

Control measures of the hospital prior to beginning job. A film video will be made available to the Contractor to view prior to starting inspection to comply with infection control procedures during hospital construction.

A. Video on “Infection Control during Construction”.

B. OSHA standard 1926.28 Personal Protective Equipment (PPE).

C. Interim Life Safety Hospital Measure(ILSM) Policy-Part A, Chapter 10, Section 4.

D. Guideline for environmental infection control in Health Care Facility 2003.

6.6. Risk Assessment – Hospital Policy

Contractor shall read and agree to all of the health safety regulations needed for this job.

A. Control risk assessment per type of project of activity per matrix of precaution for construction and renovation - Type 1-5. Facility Manager will provide a copy of policy “Infection Control during Construction and Renovation, Part H, Chapter 4, Section 7.0.

7.0 REFERENCES

7.1. Existing As-Builts

As-built prints for plumbing, sewer, HVAC, fire sprinkler system, fire alarm system, building construction, etc. are available for review. Coordinate with hospital Facility Manager.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities 2022 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

8.0

9.0

SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the Claremore Indian Hospital.

Contractor shall comply with security requirements including personal identification.

Contractor shall be responsible for providing each of their employee with an ID badge.

ID badge shall be worn at all times when performing work during the course of this project.

POINT OF CONTACT

To be aded at time of award.

10.0 LOCATION

The project is located at the Pawnee Indian Health Center, 1201 Heritage Cir, Pawnee, OK 74058.

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 7:45 a.m. to 4:30 p.m.

After normal business hours are 4:30 p.m. to 10:00 p.m., and weekends from 7:00 am to 7 pm.

Work identified in this scope of work shall be accomplished while the hospital is occupied and fully operational.

Coordination and scheduling of work is shall be coordinated with the COR.

Work performed shall be planned to minimize the impact to services to the hospital by working after-hours and weekends when noted in the scope of work.

B. Tobacco Free Campus:

The Claremore Indian Hospital is a tobacco free campus. No smoking is permitted on the campus grounds.

11.0 PERIOD OF PERFORMANCE

The period of performance this scope of work is 30-calendar days after notice to proceed

(NTP).

Contractor may work after-hours or weekends to complete portions of the work.

ATTACHMENT

Drawings:

1. Drawing A-1