A10_Attach_03_-_Project_Manual-Batterson___Jerseydale_DRAFT.docx

Attachment C: Project Manual Sierra NF Trimmer Work Center

Attachment C: Project Manual division 01

Table of Contents

Section 012000 - Price and Payment Procedures Section 013000 - Administrative Requirements Section 014000 - Quality Requirements Section 015000 - Temporary Facilities and Controls Section 016000 - Product Requirements Section 017000 - Execution and Closeout Requirements Section 017800 - Closeout Submittals Section 017900 - Demonstration and Training Section 019000 - Commissioning

Section 012000 Price and Payment Procedures

PART 1 GENERAL

SECTION INCLUDES

Procedures for preparation and submittal of applications for progress payments.

Documentation of changes in Contract Price and Contract Time.

Change procedures.

Correlation of DBC submittals based on changes.

Procedures for preparation and submittal of application for final payment.

RELATED REQUIREMENTS

Section 017800 - Closeout Submittals: Project record documents.

SCHEDULE OF VALUES

After Contract Award and before the Design Kick Off Meeting, submit a Schedule of Values based on the Contract Price Schedule. Breakdown each lump-sum item into component parts of design deliverables or construction work for which progress payments may be requested. The total costs for the component parts of work shall equal the contract line item amount for that lump-sum item. The CO may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump-sum item, as described below. Do not include mobilization, general condition costs, general requirement costs, overhead, or profit as a separate item.

Do not break down unit price items. Use only the contract line item amount for unit price items.

The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

An acceptable Schedule of Values shall be agreed upon by the DBC and CO before the first progress payment is processed. A cost loaded project schedule is an acceptable substitute for a schedule of values.

Use Schedule of Values Form: AIA G703 – 1992 in electronic form.

Other standard electronic forms will be considered in lieu of standard form specified; submit draft to the Contracting Officer for approval.

Forms filled out by hand will not be accepted.

Revise schedule to list approved Change Orders, with each Application For Payment.

APPLICATIONS FOR PROGRESS PAYMENTS

Payment Period: Submit at intervals stipulated in the Agreement.

Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to COR for approval.

Forms filled out by hand will not be accepted.

For each item, provide a column for listing each of the following:

Item Number.

Description of work.

Scheduled Values.

Previous Applications.

Work in Place and Stored Materials under this Application.

Authorized Change Orders.

Total Completed and Stored to Date of Application.

Percentage of Completion.

Balance to Finish.

Retainage.

Execute certification by signature of authorized officer.

Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

Include the following with the application:

Transmittal letter as specified for submittals in Section 013000.

Construction progress schedule, revised and current as specified in Section 013000.

Partial release of liens from major subcontractors and vendors.

Sustainable design documentation applicable to work for which application is being made; see Section 013329.

When the Contracting Officer requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

MODIFICATION PROCEDURES

Submit name of the individual authorized to receive change documents and who will be responsible for informing others in DBC's employ or subcontractors of changes to Contract Documents.

For minor changes not involving an adjustment to the Contract Scope, Contract Price, or Contract Time, COR will issue instructions directly to DBC.

For other required changes, the Contracting Officer will issue a document instructing DBC to proceed with the change, for subsequent inclusion in a Change Order.

The document will describe the required changes and will designate method of determining any change in Contract Scope, Contract Price, or Contract Time.

Promptly execute the change.

For changes for which advance pricing is desired, the Contracting Officer will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. DBC shall prepare and submit a fixed price quotation within 7 days.

Computation of Change in Contract Price:

For change requested by the Government for work falling under a fixed price contract, the amount will be based on DBC's price quotation.

For change requested by DBC, the amount will be based on the DBC's request for a Change Order as approved by Contracting Officer.

For pre-determined unit prices and quantities, the amount will based on the fixed unit prices.

Substantiation of Costs: Provide full information required for evaluation.

Provide the following data:

Quantities of products, labor, and equipment.

Taxes, insurance, and bonds.

Overhead and profit.

Justification for any change in Contract Time.

Credit for deletions from Contract, similarly documented.

Support each claim for additional costs with additional information:

Origin and date of claim.

Dates and times work was performed, and by whom.

Time records and wage rates paid.

Invoices and receipts for products, equipment, and subcontracts, similarly documented.

Execution of Change Orders: The Contracting Officer will issue Change Orders for signatures of parties.

After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Price.

Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

Promptly enter changes in Project Record Documents.

APPLICATION FOR FINAL PAYMENT

Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Price, previous payments, and sum remaining due.

Application for Final Payment will not be considered until the following have been accomplished:

All closeout procedures specified in Section 017000.

PART 2 PRODUCTS - Not Used PART 3 EXECUTION - Not Used

END OF SECTION

Section 013000 Administrative Requirements

PART 1 GENERAL

SECTION INCLUDES

General administrative requirements.

Project Management Information System.

Preconstruction meeting.

Site mobilization meeting.

Progress meetings.

Construction progress schedule.

Progress photographs.

Coordination drawings.

Submittals for review, information, and project closeout.

Number of copies of submittals.

Requests for Information (RFI) procedures.

Submittal procedures.

RELATED REQUIREMENTS

Section 016000 - Product Requirements: General product requirements.

Section 017000 - Execution and Closeout Requirements: Additional coordination requirements.

Section 017800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties and bonds.

Section 019000 - Commissioning: Additional procedures for submittals relating to commissioning.

REFERENCE STANDARDS

AIA G716 - Request for Information 2004.

AIA G810 - Transmittal Letter 2001.

CSI/CSC Form 12.1A - Submittal Transmittal Current Edition.

CSI/CSC Form 13.2A - Request for Information Current Edition.

GENERAL ADMINISTRATIVE REQUIREMENTS

Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

Make the following types of submittals to COR in the Project Management Information System (PMIS):

Requests for Information (RFI).

Requests for substitution.

Shop drawings, product data, and samples.

Test and inspection reports.

Design data.

Manufacturer's instructions and field reports.

Applications for payment and change order requests.

Progress schedules.

Coordination drawings.

Correction Punch List and Final Correction Punch List for Substantial Completion.

Closeout submittals.

PART 2 PRODUCTS - Not Used

PART 3 EXECUTION

Project management information system (PMIS) All documents transmitted for purposes of administration of the contract are to be in electronic (PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

Besides submittals for review, information, and closeout, this procedure applies to Requests for Information (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, DBC's correction punch list, and any other document any participant wishes to make part of the project record.

DBC and the Government are required to use this service.

It is DBC's responsibility to submit documents in allowable format.

Subcontractors, suppliers, the Government, and the Government's consultants are to be permitted to use the service at no extra charge.

Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps, unless such software capability is provided by the service provider.

Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

PMIS Provider: The Government is presently in the procurement process for a corporate PMIS solution. If the Government-provided PMIS is available at Contract Award, then the Government’s system will be used. If the Government’s system is not available at Award but becomes available before the start of construction, the DBC’s PMIS will be used through the design phase and a transition to the Government’s PMIS will occur at the start of construction. If the Government’s PMIS is not available by the start of construction, the DBC’s system will be used throughout the project life.

Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of COR and the Government participating; further training is the responsibility of the user of the service.

Project Closeout: The Contracting Officer will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for the Government.

The Government intends to use the system to manage the project and provide a common collaboration and interaction platform for all project team members, including Government staff, external partners and cooperators, architecture and engineering consultants, constructors and construction managers, suppliers, and subcontractors.

This system will be the USDA Forest Service’s system of record and be used for all infrastructure project and contract management functions. All information will be gathered, stored, routed, and used from within the system.

At intervals during a project and at individual project closeout, a snapshot in time will be taken and placed into Box, the Forest Service’s electronic file system and serve as the contract file of record.

Requirements:

External and Internal collaboration tool that can be used by both internal USDA Forest Service employees and external customers and vendors. DBC and A-E designers are required to use this service.

Ability to track documents and correspondence with a history function or log through all project phases. Examples include, but are not limited to:

Design Submittals Construction Submittals Requests for Information Change Requests Supplemental Instructions Field Reports Photos Contract Documents and Revisions Backup Materials for Invoices Master level scheduling that allows a broad overview of project progress. This is for major program and project milestones only. Constructors are responsible for providing detailed construction scheduling.

Mobile component for instantaneous communication and ability to make updates and take pictures on job sites using phones or tablets. Mobile apps need to include offline capacity and syncing when the device is near a signal again.

Centralized workflow and unlimited file capacity for the documents associated with the workflow.

Access to the application is based on role with fine grain permissions as well as separate log-in credentials for each user.

Robust and customizable reporting and dashboard features.

Audit trails for all actions in the system.

On-demand training for the system for all users.

Unlimited users.

Application will provide for management of user level access control to be administered by USDA Forest Service project leadership.

All data sets created, stored, or manipulated by the solution design will be readily available for long term electronic storage and back up as part of official records requirements for government projects.

Project Closeout: DBC will determine when to terminate the service for the project after Substantial and is responsible for obtaining archive copies of files for the Government.

Post award MEETING The Contracting Officer will schedule a meeting after issuing the Limited Notice to Proceed for Design.

Attendance Required:

the Government Team:

Contracting Officer.

Contracting Officer's Representative.

Local Line Officer or Ranger District Representative DBC Team:

Project Manager Key Design Personnel Commissioning Agent Agenda:

Distribution of Contract Documents.

Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

Submission of initial Submittal schedule.

Designation of personnel representing the parties to Contract and COR.

Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

Scheduling.

Scheduling activities of Site Investigation including Geotechnical Engineers and Surveyors.

Record minutes and upload to the PMIS within two days after meeting.

Design Kick-Off Meeting and Site Visit Schedule not later than fifteen (15) days after the Contracting Officer issues the Limited Notice to Proceed for Design.

Location: Sierra National Forest Headquarters, Clovis, California or Virtual via TEAMS.

Duration: Two (2) days maximum Purpose and outcome: The Design Kickoff Meeting will be conducted to confirm functional and space programming, interview key stakeholders, document existing conditions, document program constraints, and confirm final scope.

Meeting Minutes: The DBC shall keep minutes of all items discussed and decisions made. Upload minutes to PMIS within three working days.

Required agenda topics:

Review and clarification of the project needs and design objectives.

Geotechnical Investigations and other testing services that may be required.

Permit documents preparation and expediting for NPDES, DOT, and others as needed.

Topographic surveys as needed for site design, grading and hydrology study/plans and calculations.

Environmental and sustainability requirements.

Commissioning (review requirements in ASHRAE 0-2005 paragraphs 6 and 7.)

Schedule of Values.

Design schedule. Note: No portion of the work can begin construction until Complete Construction Documents are approved for that portion and any other portion of the work that may be affected by it.

Modifications during design.

Submittals during design.

Areas available for use by the DBC.

Access requirements.

Natural and Cultural Resource Protection.

Payments to the DBC.

Documentation formats

Conceptual DEsign Verification Documents (CDV) The CDV Documents are to verify direction received and decisions made during the Design Kick-Off Meeting.

Submit the following deliverables through the PMIS:

Drawings Site Plans Floor Plans Exterior Elevations Major Building Sections Relevant Wall Sections Draft Design Narrative Hard Copies: Provide 1 complete sets to the Government. Provide only half size drawings.

Government Review: Allow fifteen (15) business days after receipt of CDV Documents.

Design Development (DD) Submit DD Documents at the 65% stage.

Submit the following deliverables through the PMIS:

Design Development Drawings Conduct a third-party engineering value analysis for the project.

Draft Specifications for Division 01 to supplement Government-provided Division 01 sections.

Outline Specifications for Divisions 02 through 49 of the Project Manual.

Color and material selection boards.

Product file with completed cut sheets for all major systems and equipment.

Revised Design Narrative Written responses and proposed resolutions to the Government’s CDV review comments.

Revised Schedule of Values.

Hard Copies:

Provide the Value Analysis (VA) and Design Development Review Conference Provide 1 sets of full-size drawings.

Government Review:

Allow twenty-one (21) calendar days after receipt of DD Documents and VA report.

As a part of the DD Review, the Government will perform a review of the Value Analysis (VA) that produces decisions for accomplishing the project goals at the lowest life cycle cost. The deciding officials choose which of the VA team's recommendations to implement, and the accepted recommendations will be included with and integrated into the Government’s comments.

The comments generated by this review have the potential to generate significant changes to the DDs. The Government will engage with the DBC with draft comments throughout the review period.

Design Development Review Conference After the receipt of the DD Documents and subsequent DD Reviews by the Government, the COR will arrange a Design Development Review Meeting with the DBC.

Location: Virtual or project site Duration: One (1) day.

Purpose and Expected Outcome: The Design Development Review Meeting will be conducted to review all Government Design Development Review Comments to answer and clarify any questions or issues.

Meeting Minutes: The DBC shall keep minutes of all items discussed and decisions made. Meeting Minutes shall be uploaded to the PMIS for the Government’s review and approval before proceeding to Draft Construction Documents.

Draft Construction Documents (CD) All DD Review comments shall be addressed and incorporated in the Construction Documents. Written responses to the USDA Forest Service Design Development Review Comments to be submitted no later than fifteen (15) calendar days after the 65% DD Submission.

Deliverables: Provide the following deliverables through the PMIS.

Final Construction Drawings.

Final Divisions 2 through 49 Construction Specifications organized utilizing the most recent edition of the Construction Specifications Institute (CSI) MasterFormat. DBC shall utilize and modify their own Divisions 2 through 49 Construction Specifications templates.

Final Product File.

Final Design Calculations.

Final Design Narrative.

Written responses/resolutions to all USDA Forest Service DD Review comments.

Upload PDFs of all documents submitted to designated folder on USDA Forest Service Box Site.

Hard Copies:

Submit within 1 business day of posting submission to the PMIS.

Provide 1 sets of half size drawings Government Review: USDA Forest Service Review shall be completed no later than fifteen (15) business days after receipt of Draft Construction Documents.

Draft Construction Documents Review Meeting After the receipt of the Draft Construction Documents and subsequent reviews by the Government, the COR will arrange a Construction Document Review Conference with the DBC.

Location: Project site or virtual Duration: One (1) days.

Purpose and Expected Outcome: The Construction Document Review Meeting will be conducted to review all Government Construction Document Review Comments to answer and clarify any questions or issues.

Meeting Minutes: The DBC shall keep minutes of all items discussed and decisions made. Meeting Minutes shall be uploaded to the PMIS for the Government’s review and approval before proceeding to Draft Construction Documents.

Complete stamped and signed construction documents Complete Stamped and Signed Construction Documents (SSCD) and written responses to the Government’s DCD Review comments submitted no later than fifteen (15) calendar days after receipt of USDA Forest Service Draft Construction Document review comments.

After acceptance of the Complete Stamped and Signed Construction Documents, the Contracting Officer will issue a Notice to Proceed for the Construction Phase.

Address and incorporate DCD Review comments into the Complete Stamped and Signed Construction Documents and submit, for approval, per the following table, the record set of Complete Stamped and Signed Construction Documents for construction, Government archiving and general use.

PReconstruction Meeting Schedule meeting at the Project site prior to DBC occupancy.

Attendance Required:

DBC.

the Government.

COR.

DBC's superintendent.

Major subcontractors.

Agenda:

Use of premises by the Government and DBC.

the Government's requirements.

Construction facilities and controls provided by the Government.

Temporary utilities provided by the Government.

Survey and building layout.

Security and housekeeping procedures.

Schedules.

Application for payment procedures.

Procedures for testing.

Procedures for maintaining record documents.

Requirements for start-up of equipment.

Inspection and acceptance of equipment put into service during construction period.

Record minutes and distribute copies within two days after meeting to participants, with two copies to COR, the Government, participants, and those affected by decisions made.

construction PROGRESS MEETINGS Schedule and administer meetings throughout progress of the work at maximum monthly intervals.

Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

Attendance Required:

DBC Project Manager Contracting Officer

COR

DBC's superintendent.

Major subcontractors.

Agenda:

Review minutes of previous meetings.

Review of work progress.

Field observations, problems, and decisions.

Identification of problems that impede, or will impede, planned progress.

Review of submittals schedule and status of submittals.

Review of RFI log and status of responses.

Review of off-site fabrication and delivery schedules.

Maintenance of progress schedule.

Corrective measures to regain projected schedules.

Planned progress during succeeding work period.

Coordination of projected progress.

Maintenance of quality and work standards.

Effect of proposed changes on progress schedule and coordination.

Other business relating to work.

Record minutes and distribute copies within two days after meeting to participants, with two copies to COR, the Government, participants, and those affected by decisions made.

Project Schedule General: The DBC shall provide the project schedule after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as a summary construction schedule with important milestones included for both phases.

Development and Updates: Fully develop the construction portion of the schedule and submit before the Preconstruction meeting or any construction begins. The project schedule shall be updated monthly throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be 10 days before the progress payment request date.

Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of design and construction activities of the DBC. The project schedule will assist the DBC and the Government in monitoring the progress of the work, evaluating proposed changes, and processing the DBC's monthly progress payment requests.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be the same date as the established completion date of the contract.

The DBC shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The DBC's project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

The DBC's project schedule shall consist of, but not be limited to, the following for each activity:

Identify each and every activity number.

Concise description of the work represented by the activity (maximum 48 characters). Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

Activity duration in whole working days, except for non-construction activities including mobilization, shop drawing and sample submittals, fabrication of materials, delivery of materials and equipment, and concrete curing.

In developing the project schedule, the DBC shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

The project schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The DBC shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be the DBC's best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown. Include permit requirements and constraints. Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

Project Schedule Updates:

Monthly Updates: The monthly updating of the Project Schedule shall be an integral part and basic element of the estimate upon which progress payments shall be made under this contract. If, in the judgment of the CO, the DBC fails or refuses to provide a schedule of values and a complete schedule update or revision as specified hereinafter, the DBC shall be deemed to have not provided the required information upon which the progress payment may be made, and shall be subject to retainage of a portion of the payment.

Time Impact Analysis for Contract Modifications, Changes, Delays, and DBC Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or the DBC desires to revise the project schedule, the DBC shall submit to the CO a written time impact analysis illustrating the influence of each modification, change, delay, or DBC request on the contract time.

Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the DBC. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

Float: Float is not for the exclusive use or benefit of either the USDA Forest Service or the DBC. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

PROGRESS PHOTOGRAPHS

Photography Type: Digital; electronic files.

Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to COR.

Photograph all elements and assemblies before enclosure.

Digital Photographs: 24 bit color, minimum resolution of 8 megapixels, in JPG format; provide files unaltered by photo editing software. Duplicate images with clarification mark-ups are acceptable.

Delivery Medium: Upload to PMIS.

File Naming: Include project identification, date and time of view, and view identification.

Point of View Sketch: Include digital copy of point of view sketch with each electronic submittal; include point of view identification in each photo file name.

PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

COORDINATION DRAWINGS

Provide information required for preparation of coordination drawings.

Review drawings prior to submission to COR.

REQUESTS FOR INFORMATION (RFI)

Definition: A request seeking one of the following:

An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

A resolution to an issue which has arisen due to field conditions and affects design intent.

Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

Prepare a separate RFI for each specific item.

Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

Do not forward requests which solely require internal coordination between subcontractors.

Prepare in a format and with content acceptable to the Government.

Prepare using software provided by the PMIS.

Combine RFI and its attachments into a single electronic file. PDF format is preferred.

Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

Include in each request DBC's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

Unacceptable Uses for RFIs: Do not use RFIs to request the following:

Approval of submittals (use procedures specified elsewhere in this section).

Approval of substitutions (see Section - 016000 - Product Requirements) Changes that entail change in Contract Time and Contract Price (comply with provisions of the Conditions of the Contract).

Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response.

Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response.

Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

Official Project name and number, and any additional required identifiers established in Contract Documents.

The Contracting Officer's, COR's, and DBC's names.

Discrete and consecutive RFI number, and descriptive subject/title.

Issue date and requested reply date.

Reference to specific Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

Annotations: Field dimensions and/or description of conditions which have engendered the request.

DBC's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example: routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project in the PMIS.

Indicate current status of every RFI. Update log promptly and on a regular basis.

Note dates of when each request is made, and when a response is received.

Highlight items requiring priority or expedited response.

Highlight items for which a timely response has not been received to date.

Identify and include improper or frivolous RFIs.

Review Time: COR will respond and return RFIs to DBC within 15 calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon on a regular working day will be considered as having been received on the following regular working day.

Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in DBC's belief it is likely to lead to a change to Contract Scope, Contract Price, or Contract Time, promptly issue a notice to this effect, and follow up with an appropriate Change Order request to the Government.

Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith. Identify the amended RFI with an R suffix to the original number.

Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

Notify COR within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

SUBMITTAL SCHEDULE

Submit to COR for review a schedule for submittals in the PMIS.

Submit at the same time as the preliminary schedule.

Coordinate with DBC's construction schedule and schedule of values.

Format schedule to allow tracking of status of submittals throughout duration of construction.

Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

SUBMITTALS FOR REVIEW

When the following are specified in individual sections, submit them for review:

Product data.

Shop drawings.

Samples for selection.

Samples for verification.

Submit to COR for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

Samples will be reviewed for aesthetic, color, or finish selection.

After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals.

SUBMITTALS FOR INFORMATION

When the following are specified in individual sections, submit them for information:

Design data.

Sustainability design submittals and reports.

Certificates.

Test reports.

Inspection reports.

Manufacturer's instructions.

Manufacturer's field reports.

Field engineering daily reports.

Other types indicated.

Submit for COR's knowledge as contract administrator or for the Government.

SUBMITTALS FOR PROJECT CLOSEOUT

Submit Correction Punch List for Substantial Completion.

Submit Final Correction Punch List for Substantial Completion.

When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals:

Project record documents.

Operation and maintenance data.

Warranties.

Bonds.

Other types as indicated.

Submit for the Government's benefit during and after project completion.

NUMBER OF COPIES OF SUBMITTALS

Electronic Documents: Submit one electronic copy in PDF format; an electronically marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

Samples: Submit the number specified in individual specification sections; one of which will be retained by COR.

After review, produce duplicates.

Retained samples will not be returned to DBC unless specifically so stated.

SUBMITTAL PROCEDURES

General Requirements:

Use a single transmittal for related items.

Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

Transmit using PMIS form.

Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

Identify: Project; DBC; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

Apply DBC's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

Submittals from sources other than the DBC, or without DBC's stamp will not be acknowledged, reviewed, or returned.

Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties and is of the benefit to the project.

Upload submittals in electronic form to PMIS website.

Schedule submittals to expedite the Project, and coordinate submission of related items.

For each submittal for review, allow 15 days excluding delivery time to and from the DBC.

For sequential reviews involving COR's consultants, the Government, or another affected party, allow an additional 7 days.

For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to COR's approval, allow an additional 30 days.

Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

Provide space for DBC and COR review stamps.

When revised for resubmission, identify all changes made since previous submission.

Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work and have received prior approval for their use.

Submittals not requested will be recognized, and will be returned "Not Reviewed", Product Data Procedures:

Submit only information required by individual specification sections.

Collect required information into a single submittal.

Submit concurrently with related shop drawing submittal.

Do not submit (Material) Safety Data Sheets for materials or products.

Shop Drawing Procedures:

Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting Contract Documents and coordinating related work.

Do not reproduce Contract Documents to create shop drawings.

Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

Samples Procedures:

Transmit related items together as single package.

Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

SUBMITTAL REVIEW

Submittals for Review: COR will review each submittal, and approve, or take other appropriate action.

Submittals for Information: COR will acknowledge receipt and review. See below for actions to be taken.

COR's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

Notations may be made directly on submitted items and/or listed on appended Submittal Review cover sheet.

COR's and consultants' actions on items submitted for review:

Authorizing purchasing, fabrication, delivery, and installation:

Approved: Acceptable with no corrections Approved as Noted, Resubmission not required”: Minor notes or clarifications required. All comments are clear and no further review is required. Address all review comments when proceeding with the Work. At DBC's option, submit corrected item, with review notations acknowledged and incorporated.

Approved as Noted, Resubmit for Record: Minor notes or clarifications required. No further review is needed. Resubmit corrected item, with review notations acknowledged and incorporated. Resubmit separately, or as part of project record documents.

Not Authorizing fabrication, delivery, and installation:

Revise and Resubmit: Rejected as not in accordance with the Contract or requiring major correction or clarifications. The Government will identify the reasons for not approving. Clearly identify changes when submitting revision.

Resubmit revised item, with review notations acknowledged and incorporated.

COR's and consultants' actions on items submitted for information:

Items for which no action was taken:

"Received" - to notify the DBC that the submittal has been received for record only.

Items for which action was taken:

"Reviewed" - no further action is required from DBC.

Section 014000 Quality Requirements

PART 1 GENERAL

SECTION INCLUDES

Submittals.

Quality assurance.

References and standards.

Testing and inspection agencies and services.

DBC's construction-related professional design services.

Control of installation.

Mock-ups.

Tolerances.

Manufacturers' field services.

Defect Assessment.

REFERENCE STANDARDS

ASTM C1021 - Standard Practice for Laboratories Engaged in Testing of Building Sealants most recent edition at time of award.

ASTM C1077 - Standard Practice for Agencies Testing Concrete and Concrete Aggregates for Use in Construction and Criteria for Testing Agency Evaluation most recent edition at time of award.

ASTM C1093 - Standard Practice for Accreditation of Testing Agencies for Masonry most recent edition at time of award.

ASTM D3740 - Standard Practice for Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction most recent edition at time of award.

ASTM E329 - Standard Specification for Agencies Engaged in Construction Inspection, Testing, or Special Inspection most recent edition at time of award.

ASTM E543 - Standard Specification for Agencies Performing Nondestructive Testing most recent edition at time of award.

ASTM E699 - Standard Specification for Agencies Involved in Testing, Quality Assurance, and Evaluating of Manufactured Building Components most recent edition at time of award.

IAS AC89 - Accreditation Criteria for Testing Laboratories most recent edition at time of award.

SUBMITTALS

See Section 013000 - Administrative Requirements, for submittal procedures.

Construction Quality Control Plan: prior to the Preconstruction meeting, submit for approval a written DBC Quality Control Plan.

If the plan requires any revisions or corrections, the DBC shall resubmit the plan within ten (10) days.

The Government reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified.

No change in the approved plan may be made without written concurrence by the CO.

The plan shall include:

A list of personnel responsible for quality control and assigned duties. Include each person's qualifications.

A copy of a letter of direction to the DBC's Quality Control Supervisor outlining assigned duties.

Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

Methods of performing, documenting, and enforcing quality control of all work.

Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

Test Reports: After each test/inspection, promptly submit two copies of report to the Government and to DBC.

Include:

Date issued.

Project title and number.

Name of inspector.

Date and time of sampling or inspection.

Identification of product and specifications section.

Location in the Project.

Type of test/inspection.

Date of test/inspection.

Results of test/inspection.

Compliance with Contract Documents.

When requested by COR, provide interpretation of results.

Test report submittals are for COR's knowledge as contract administrator for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents, or for the Government's information.

Certificates: When specified in individual specification sections, submit certification by the manufacturer and DBC or installation/application subcontractor to COR, in quantities specified for Product Data.

Indicate material or product complies with or exceeds specified requirements. Submit supporting reference data, affidavits, and certifications as appropriate.

Manufacturer's Instructions: When specified in individual specification sections, submit printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, for the Government's information. Indicate special procedures, perimeter conditions requiring special attention, and special environmental criteria required for application or installation.

Manufacturer's Field Reports: Submit reports for COR's benefit as contract administrator or for the Government.

Submit for information for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents.

Erection Drawings: Submit drawings for COR's benefit as contract administrator or for the Government.

Submit for information for the limited purpose of assessing compliance with information given and the design concept expressed in the Contract Documents.

Data indicating inappropriate or unacceptable Work may be subject to action by COR or the Government.

Quality Assurance Testing Agency Qualifications:

Prior to start of work, submit agency name, address, and telephone number, and names of full time registered Engineer and responsible officer.

Submit copy of report of laboratory facilities inspection made by NIST Construction Materials Reference Laboratory during most recent inspection, with memorandum of remedies of any deficiencies reported by the inspection.

Qualification Statement: Provide documentation showing testing laboratory is accredited under IAS AC89.

Designer Qualifications: Where professional engineering design services and design data submittals are specifically required of DBC by Contract Documents, provide services of a Professional Engineer experienced in design of this type of work and licensed in the State in which the Project is located.

DBC's Quality Control (CQC) Plan:

Prior to start of Construction, submit a comprehensive plan describing how contract deliverables will be produced. Tailor CQC plan to specific requirements of the project. Include the following information:

Management Structure: Identify personnel responsible for quality. Include a chart showing lines of authority.

Include qualifications (in…