A1 - Statement of Work (SOW).pdf
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- Solicitation number
- 75H70926Q00002
About this file
This is a Statement of Work (SOW) for preventative maintenance services on automatic doors at the Northern Cheyenne Service Unit, an Indian Health Service (IHS) facility located at 420 North Cheyenne Avenue, Lame Deer, Montana 59043. The contractor shall provide manufacturer-recommended preventative maintenance and replacement of consumable and non-consumable parts on a semi-annual basis for 17 total automatic door units: four Horton bi-parting automatic slide doors, one Horton single automatic slide door, two Horton 7000 simultaneous pair ADA operators, and ten Horton 7000 single ADA operators.
The required services include comprehensive inspections, cleaning, lubrication, and adjustment of all doors during each semi-annual visit scheduled as close as possible to October and March. The contractor must replace consumable parts as needed, ensure proper door operation settings, identify and replace non-consumable parts identified during inspections, and provide emergency technical support and onsite repairs with parts and labor when unanticipated problems arise. The contractor shall provide detailed service reports after each site visit documenting maintenance performed, parts replaced, adjustments made, site visit dates, and recommendations for future maintenance. All doors must function smoothly and efficiently upon completion of each service visit and meet manufacturer specifications and ADA compliance requirements. Facility access will be coordinated with the Facilities Maintenance Supervisor; work shall be scheduled to minimize disruption to patient and staff flow during clinic hours, and the facility is closed on all federal holidays.
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Text version
Statement of Work (SOW) Preventative Maintenance for Automatic Doors
1. Project Title
Northern Cheyenne Service Unit Automatic Door Preventative Maintenance Service
2. Introduction
This Statement of Work (SOW) outlines the requirements for a contractor to provide semi-annual PM and replacement of consumable parts for automatic doors located at the Northern Cheyenne Service Unit. The purpose of this service is to ensure the proper functioning and longevity of these doors, thereby maintaining patient access, complying with ADA requirements, and optimizing facility utility bills.
3. Background
The Northern Cheyenne IHS Service Unit relies on several automatic doors strategically placed throughout the facility to facilitate convenient patient access and meet
Americans with Disabilities Act (ADA) requirements. Door Services Corporation highlights the importance of these doors for smooth patient flow and energy efficiency.
Failure of these doors can significantly disrupt patient movement and lead to increased utility costs. Therefore, regular maintenance is crucial to prevent breakdowns and ensure continuous, efficient operation.
4. Scope of work
The Contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this SOW. The Contractor shall provide manufacturer-recommended PM and replacement of consumable and non-consumable parts on a semi-annual basis for the following doors:
• Four (4) Horton bi-parting automatic slide doors.
• One (1) Horton single automatic slide door.
• Two (2) Horton 7000 simultaneous pair of ADA operators.
• Ten (10) Horton 7000 single ADA operators.
5. Tasks and deliverables
• Semi-Annual Preventative Maintenance: Conduct comprehensive manufacturer-recommended PM for each door listed above, including inspections, cleaning, lubrication, and adjustment if needed.
• Consumable Parts Replacement: Replace consumable parts as needed during each semi-annual visit to ensure optimal door performance.
• Door Adjustments: Ensure that all doors are adjusted to operate properly at each service visit, including setting opening/closing speeds and stand-open times.
• Non-Consumable Part Identification and Reporting: During each site visit, replace any non-consumable parts requiring replacement that are identified on the semi-annual preventive maintenance inspections.
• The contractor will provide technical support and/or emergency onsite repairs, parts and labor when unanticipated problems are identified by NCSU Facilities
Personnel throughout the contract service period.
6. Schedule
Site visits for semi-annual maintenance shall be scheduled as close as possible to
October and March of each year.
7. Access and coordination
• The Contractor will have access to the facility as needed to complete service work.
• Efforts shall be made to avoid interrupting patient and staff flow during clinic hours.
• The facility is closed on all federal holidays, and the Contractor will not be granted access on these days.
• The Facilities Maintenance Supervisor or his designee will be available to guide the Contractor to specific door locations as needed.
8. Reporting requirements
• The Contractor shall provide a service report after each site visit detailing the maintenance performed, parts replaced, adjustments made, and any identified issues requiring further attention.
• The report shall also include the dates of the site visit and any recommendations for future maintenance or repairs.
9. Acceptance criteria
• All automatic doors shall be functioning smoothly and efficiently upon completion of each service visit.
• All doors shall meet manufacturer specifications and comply with ADA requirements.
10. Place of Performance
Work is to be performed at the following location:
420 North Cheyenne Avenue, Lame Deer, Montana. 59043
File details come from the government source that posted it. Updated .