A1 - PWS - Mowing and Trimming - Coralville Lake.pdf

W912EK-25-C-XXXX

PERFORMANCE WORK STATEMENT

MOWING AND TRIMMING SERVICES

CORALVILLE LAKE PROJECT, IOWA

SECTION TITLE

1.

2.

3.

4.

5.

6.

TE-1

TE-2

GENERAL INFORMATION

GOVERNMENT-FURNISHED PROPERTY

CONTRACTOR-FURNISHED ITEMS AND SERVICES PERFORMANCE

REQUIREMENT SUMMARY

SERVICE DELIVERY SUMMARY

GENERAL SECURITY REQUIREMENTS AND GUIDANCE

TECHNICAL EXHIBIT #1 “QUALITY ASSURANCE SURVILLANCE PLAN”

TECHNICAL EXHIBIT #2 “SERVICE AREA MAPS”

TECHNICAL EXHIBIT #3 "SERVICE SCHEDULE"TE -3

W912EK-23-C-XXXX

1. GENERAL INFORMATION.

1.1. INTRODUCTION. This is a non-personnel services contract to provide mowing and trimming services for the Coralville Lake Project. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the

Government.

1.2. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform mowing and trimming services of public use areas for the U. S. Army Corps of

Engineers, Coralville Lake Project, as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.3. BACKGROUND. Coralville Lake is a flood control reservoir in Iowa City, Iowa, with numerous parks and access areas managed by or leased from the U.S. Army Corps of Engineers. Park areas at the Coralville Lake Project offer a wide variety of recreation facilities including boat launching ramps, campgrounds, full-service marinas, picnic areas, and sand swimming beaches.

1.4. WORK SCHEDULE. The contractor is responsible for conducting business between the hours of

7:30 a.m. and 4:00 p.m., Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons.

1.4.1. The Contractor must have sufficient equipment to complete a mowing and trimming of all areas within five (5) workdays from the day work is scheduled to begin. The Contracting

Officer Representative (COR) or their authorized representative may allow extra days for the completion of work due to adverse weather conditions when the contractor is unable to complete the job and requests such an extension.

1.4.2. In the event adverse weather or ground conditions occur would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact project personnel. Work affected by adverse conditions shall be stopped, restarted, or rescheduled at a mutually agreed upon time, to the extent possible. Payment will not be made for work not performed as a result of wet weather conditions unless an alternate date for services can be arranged, and services are performed.

1.4.3. The Coralville Lake Project is a Flood Reduction Project; fluctuating lake levels are common and result in changing boundaries when mowing and trimming areas adjacent to the water.

Mowing and trimming shall be accomplished to the water’s edge regardless of water elevation.

1.4.4. During the term of the contract, additional trees and shrubs may be planted, buildings built, guardrails added or removed, roadways changed, or other management practices adopted which might result in changes to mowing and trimming requirements. No additional compensations shall be provided unless such changes result in an increase in mowing acreage of more than 5% or a 5% increase in the trimming requirements. Percentages are determined by the COR.

1.5. SERVICE AREAS AND ESTIMATED ACREAGES. Acreages shown below are estimated and all mow areas under this contract match existing delineated mowing areas. Refer to the attachment, showing maps of the delineated areas to be mowed. The Contractor shall be responsible for determining all acreage and conditions affecting the performance of the work. The Contractor shall satisfy himself/herself that Government estimated acreages are acceptable within 15 days of the first mowing.

1.5.1. Roadway mowing (represented by a red line on the attached maps) will vary in width (5 to 15 feet) from the edge of the pavement/shoulder to the tree line or existing delineated mowing boundary. Trailside mowing (represented by a yellow line on the attached maps) will vary in width (1 to 5 feet) from the edge of the designated trails. Shaded areas on the maps with estimated acreage also include areas that will not be mowed including campsites, roadways, building footprints, etc. Roadway/Trail acreage included in recreation area acreage totals.

1.5.2. The number of mows required during the contract period may be above or below the approximate number due to prevailing rainfall and availability of funds.

Area(s) Estimated

Acreage

# of Mowings

(BASE)

# of Mowings

(GUARANTEED

MINIMUM)

Campgrounds

Tailwater East 18 6

Tailwater West 18 6

Cottonwood 18 6

West Overlook 18 6

Linder Point 18 6

Sugar Bottom 18 6

Sandy Beach 18 6

Total for Campgrounds

1.6. REQUIRED INSURANCE. In accordance with the FAR Clause 52.228-5 titled “Insurance Work on a Government Installation”, the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance*. Before commencing work under this contract, the Contractor shall present to the Contracting Officer proof of the required insurance:

Type Amount

Worker’s Compensation Coverage complying with applicable state statute.

Employer’s Liability Minimum amount of $100,000.

General Liability on

Comprehensive Form of Policy

Minimum limits of $500,000 per occurrence of bodily injury which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automotive

Liability

Minimum limits for $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage.

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

Iowa Insurance Division, telephone # (515) 281-5705

Iowa Division of Workers Compensation, telephone # (800) 562-4692

1.7. POST AWARD CONFERENCE. After award, but prior to commencement of work, the

Contractor shall contact the Contracting Officer’s Representative, to arrange a mutually agreeable time to meet at the Coralville Lake Project Office to review the requirements and details of the work.

The Contractor shall also be prepared to submit and discuss at this meeting the following items:

Area Estimated

Acreage

# of Mowings

(BASE)

# of Mowings

(GUARANTEED

MINIMUM)

Day Use & Miscellaneous Areas

Turkey Creek 18 6

Administrative Compound 18 6

East Overlook & Veteran’s Trail 18 6

West Overlook Day Use 18 6

Devonian Fossil Gorge and Dam Roadways 18 6

Sugar Bottom Disc Golf Course & Day Use Area 18 6

Sandy Beach Day Use 18 6

Mehaffey Ramp and Storage Area 18 6

Sugar Bottom Sewage Lagoons 8 4

Dam Complex Sewage Lagoons 8 4

Amana Levee 6 4

Total for Day Use & Miscellaneous Areas

1.7.1. INSURANCE CERTIFICATE. Contractor must furnish proof of insurance per section

C.1.6.

1.7.2. LETTER DESIGNATING ON-THE-JOB SUPERVISOR(S).

1.7.3. QUALITY CONTROL PLAN AND INSPECTOR. The quality control program is in place to assure the requirements of the contract are provided as specified in Section 1.15.

1.7.4. ACCIDENT PREVENTION PLAN. All work shall be performed in accordance with the

Contractor’s Accident Prevention Plan which shall include applicable safety requirements set forth in the current U.S. Army Corps of Engineers Manual EM 385-1-1 “Safety and Health

Requirements Manual”. A link to the most current version will be provided upon request.

1.7.5. SCHEDULE. Areas to be serviced and in which order they will be mowed to avoid misunderstandings.

1.7.6. DRIVERS LICENSES. Contractor shall show a valid driver’s license.

1.7.7. Minutes of the meeting shall be prepared, signed by both the Contractor and the COR and shall become a part of the contract file. There may also be occasions when subsequent conferences will be called to reconfirm understandings.

1.7.8. No on-site work shall be performed until the Contractor Accident Prevention Plan and

Certificate of Insurance are submitted and approved.

1.8. SAFETY REQUIREMENTS.

1.8.1. Prior to beginning work on this contract, the Contractor shall have an approved Accident

Prevention Plan. This plan shall be in accordance with the most recent EM 385-1-1. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The

Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

1.8.2. In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

1.8.3. The contractor will comply with all safety requirements pertaining to ENG 385-1-1 that can be found at http://www.usace.army.mil/publications/eng-manuals/ceso.htm with special attention given to Section 16, Machinery and Mechanized Equipment.

1.8.4. The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

http://www.usace.army.mil/publications/eng-manuals/ceso.htm

1.8.5. Mowers will be required to carry fire extinguishers at all times.

1.9. CONTRACTOR PERSONNEL.

1.9.1. All Contractor personnel shall be fully clothed, at all times, while performing these services.

Clothing shall be clean and neat in appearance.

1.9.2. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public.

1.10. REPORTING REQUIREMENTS.

1.10.1. DISTURBANCES. Contractors shall immediately report all emergency situations, accidents, vandalism, public disturbances, and violations of Title 36 CFR to Corps Park Rangers or local law enforcement personnel as soon as possible.

1.10.2. DAMAGE, REPAIRS AND MAINTENANCE. Extreme caution must be exercised when mowing near occupied campsites. The contractor will immediately report to the COR any damage to government or private property and/or injury to any person resulting from his/her operations. The contractor shall survey each area for damage or vandalism prior to commencement of mowing or trimming and notify the COR of their observations. The

Government has the right to assume that any damage found, that was not previously reported by the Contractor, was caused by the Contractor’s mowing operation. The Contractor shall be responsible for damage to any Government facilities or structures. The COR will determine the nature and extent of contractor damage to Government property and will decide the time frame, method of repair or replacement or monetary restitution. The KO may deduct the sum total cost of damages from the amount owed the Contractor for that round of mowing. The

Contractor is responsible for damage to public or private property resulting from mowing operations. The Contractor is liable for injuries to any person as a result of his/her operations.

1.10.3. DAMAGE TO VEGETATION. The Contractor shall advise the COR of any damage to vegetation that results from his operations within a 24-hour period after the damage. Damage to vegetation includes broken limbs, bark loosened or torn from trunks, vegetation being run over or mowed off. For purposes of this contract, repair of loosened or torn bark is not considered to be satisfactory compensation for loss of the vegetation caused by loosened or torn bark. All tree and shrub damage will be computed using values established by Extension

Folder 445 of the University of Minnesota or International Society of Arboriculture Guide for Plant Appraisal up to and including the full replacement cost of the shrub or tree when bark damage exceeds 50% of the circumference of the tree. Mitigation of the damage will be at the discretion of the COR. The total amount of damages from a single mowing and trimming may be deducted from the sum to be paid for that mowing and trimming or it will be the Contractor’s responsibility to replace and replant trees, shrubs, or turf damaged by their operation at the Contractor’s expense. The COR will decide the suitability of replacement stock, the method, location, and time frame for replanting.

1.10.4. LOST AND FOUND ARTICLES: Contractor shall report all information concerning either lost or found property on forms provided by the Government. Found property shall be safeguarded by the Contractor and promptly turned in to the COR or an authorized employee.

1.11. ENVIRONMENTAL CONTROLS.

1.11.1. COMPLIANCE WITH LAWS AND REGULATIONS. The Contractor shall be knowledgeable of, and shall comply with, all applicable Federal, State, and Local laws, environmental requirements, and instructions. The Contractor shall ensure policies and procedures are followed that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

1.11.2. HAZARDOUS MATERIALS. The Contractor is responsible for advising their employees of all Environmental and Hazardous Materials Handling.

1.11.3. NOTIFICATION OF ENVIRONMENTAL SPILLS. If the Contractor or employee(s) of the Contractor spills or releases any substance into the environment, the Contractor shall immediately report the incident to the COR or in his or her absence the Contracting Officer.

The Contractor shall be liable for containment and environmental cleanup of the spill or release of such substance.

1.12. PAYMENT PROCEDURES.

1.12.1. MONTHLY INVOICE. The Contractor shall submit a monthly invoice to the Project Office for the work completed during the billing period. Payment will be made in accordance with contract provisions and the Prompt Payment Act. The Contractor shall include on the invoice, the date service(s) was started and completed.

1.13. CLOSING OF AREAS. Major storm damage, floods, high lake pool level, other natural causes, major construction activities, National Security or Federal Government shutdown may result in the partial or total closure of contract recreation areas at times. During such times it may be necessary for the Government to suspend the Contractors operations on part or all of a contract area and suspend payment or renegotiate the contract price. Notice of such termination or stop work orders will be made by the Contracting Officer.

1.14. QUALITY CONTROL.

1.14.1. The Contractor will develop a Quality Control Plan designed to demonstrate how the

Contractor will meet the needs of the project. The Quality Control Plan will document how well the Contractor is meeting these needs and will be submitted for approval prior to work on this contract. The contractor must provide and maintain an inspection system acceptable to the government covering the services under this contract. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

1.14.2. The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The representative shall have the authority to correct non-performance. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer’s decision shall represent a final decision.

1.14.3. The Contractor shall furnish to the COR, a telephone number attended during normal business hours (7:30 a.m. – 4:00 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

1.15. QUALITY ASSURANCE.

1.15.1. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.15.2. The Government has the right to inspect and test all services called for by the contract, to the extent practicable always and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

1.15.3. In the event that an area is missed, or is not mowed, trimmed, or has not had grass or debris removed as specified, the Contractor agrees to return and re-perform the unsatisfactory or missed services immediately upon receipt of notice form the Contracting Officer or his

Authorized Representative.

1.15.4. If any of the services do not conform to contract requirements, the government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. Payment will not be made for work not performed or not performed to standard.

1.15.5. The Government reserves the right to obtain services performed by third party or

Government personnel for non-compliance of requested re-performance. The cost incurred by the Government will be levied against the Contractor. Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work. The direct cost to the Government for substitution of the Government personnel removed from their normal duties is computed on an hourly basis at the applicable wage rate.

2. GOVERNMENT-FURNISHED PROPERTY.

2.1. GOVERNMENT SUPPLIED ITEMS. During the term of this contract the Government will furnish keys as needed for the performance of contract duties and services.

2.2. KEYS. Keys shall be assigned to the Contractor for access to all mowing areas as needed. These keys must be returned at the end of the contract period. Failure to do so will be considered detrimental to Coralville Lake Project security and the Contractor will be charged for the replacement of the lost level of security.

3. CONTRACTOR-FURNISHED ITEMS AND SERVICES.

3.1. EQUIPMENT. All mowers, tractors, trimmers, and other equipment must be of suitable size and type for the intended purpose and be operated with the manufacturer’s safety devices in place, fully operational, and in compliance with EM 385-1-1. All contractor equipment used under this contract is subject to inspection both prior to contract award and as deemed necessary by the COR during the performance of this contract. Equipment not meeting contract requirements shall be removed from Government property and replaced with suitable equipment at no additional cost to the Government. Suitability of equipment will be determined by the

COR.

3.2. Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition.

Flashers shall be activated when vehicles are parked on or traveling slowly along roadways.

3.3. TELEPHONE AND ANSWERING MACHINE. Contractor shall have a telephone with answering machine, cellular phone with voice mail messaging or other approved message recording service/device. During the performance of mowing and trimming rounds, the

Contractor or an employee designated to act for him shall be available to take calls or return calls within one hour between the hours of 7:30 a.m. and 6:00 p.m.

3.4. VEHICLE(S). Contractor shall furnish suitable vehicle(s) for transporting personnel, work area use and pickup and delivery of mowing and trimming equipment. All vehicles shall be properly licensed, insured and maintained in a safe, clean condition.

3.5. REMOVAL OF EQUIPMENT AND SUPPLIES. The Contractor shall remove all equipment and unused materials and any waste materials and rubbish resulting from the operations performed hereunder from the Coralville Lake site upon completion of the contract period.

Disposal of rubbish and removal of equipment will be done at the Contractor's expense. Final payment will not be made until this operation is complete.

3.6. STORAGE OF EQUIPMENT AND SUPPLIES. When storage of Contractor's equipment and supplies is necessary on U.S. Government property, it will be stored in those areas designated by the COR. The Government will assume no responsibility or liability for Contractor equipment or supplies stored on Government property. The Contractor will insure that all fence gates are locked and secured when his property is stored within such enclosures.

4. PERFORMANCE REQUIREMENTS SUMMARY.

4.1. BASIC SERVICES.

4.1.1. The contractor shall provide services for all mowing and trimming at the Coralville Lake

Project.

4.1.2. Prospective offerors are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to submitting an offer. The Government shall not be held accountable for conditions at the site, which were not taken into account by prospective offerors.

4.1.3. Mowing and trimming operations around buildings and roadsides shall be performed so grass clippings are thrown away from buildings and away from the road whenever possible.

4.1.4. Any downed limbs, sticks, or other debris in the mowed area will be moved from the area by the contractor and placed in the nearest wooded area outside the mowed area. If the material is suitable for a campfire the limb/stick/debris may be placed at or near the fire ring at the nearest campsite. Excessive material from storms or flooding events will be reported to the

COR to determine if the limb/sticks/debris will need to be moved by Corps of Engineers personnel.

4.1.5. Soft spots or muddy areas within the mowed areas that are not associated with weather conditions and are suspected water leaks shall be reported to the COR immediately.

4.2. MOWING.

4.2.1. Mowing operations shall not cause rutting or otherwise disturb existing turf. Equipment shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns. Mowing is not permitted when the ground is wet enough that operations would cause rutting or otherwise disturb existing turf.

4.2.2. All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass. After mowing, areas serviced under this contract shall present a neat, well-cared-for evenly mowed appearance, free from ruts, un-mowed strips, streaks, or scalping. Equipment shall be operated in such a manner as to protect against the sod being torn by the equipment wheels on turns.

4.2.3. Turf grass, along with any weeds, vines, or volunteer trees growing in mapped turf areas shall be cut to a height of three (3) inches plus or minus one- half (½) inch. Cut shall be uniform, leaving no uncut strips. Grass shall be mowed around recreation area facilities and buildings, shelter houses, campsites, water fountains, hydrants, grills, trashcans, picnic tables, benches, playgrounds, signs, guard posts, trees, shrubs, and other structures to maintain a neat appearance.

4.2.4. Some of the mowing areas consist of rocky terrain and heavily wooded areas and will require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily.

4.2.5. The contractor will be required to pick up all shredded debris that is created by mowing over any trash.

4.2.6. The COR will provide the contractor with locations that equipment can be parked during a scheduled mowing. All equipment will be removed from public lands within 24 hours of a completion of a scheduled mowing.

4.2.7. The contractor is required to mow a minimum of five (5) feet around all recreational utilities located near and within map boundaries. These recreational utilities include but are not limited to; campsites, parking lots, electrical boxes and pedestals, interpretive structures, sign posts, and guardrails.

4.2.8. Roadsides/rights-of-way will be mowed to the tree line, prairie line, or fixed structure boundary, not to exceed 15 feet from the road edge, as measured on the ground with a wheel type measuring device. In many areas this will include mowing one or both sides of a ditch.

4.3. TRIMMING.

4.3.1. Trimming is required in all areas. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, parking lots, curbs, parking lot bumper blocks (both sides), sidewalks, boulders, playgrounds, beaches, boat ramps and other fixed obstacles. The curbing at all boat ramps shall be trimmed to include five (5) feet down the riprap slope. In addition, on the first mowing ordered in the spring, vegetation in riprap areas surrounding boat ramps and boat ramp parking lots shall be trimmed for a distance of 5 feet down the riprap slope from the field side edge.

4.3.2. Immediately following trimming, the Contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, campsites, roads, parking lots, and building interiors. If trimming is not completed in the same day as the mowing, the Contractor shall remove grass clippings or debris deposited as a result of mowing operations from all sidewalks, entrances into buildings, campsites, roads, parking lots, and building interiors. Grass clippings and debris shall not be left on sidewalks, entrances into buildings, campsites, roads, parking lots, and building interiors overnight, even if the trimming operations are not completed.

4.3.3. Trimming shall include the removal of sprouts and heavily weeded growth.

4.3.4. Portions of the Coralville Lake Project contain steep slopes that are not suitable for tractor-drawn or riding mowers. Depending on the weather conditions, a section or the entire length of the levee may need to be hand mowed and/or trimmed.

5. SERVICE DELIVERY SUMMARY.

5.1. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Section Contract

Requirement

Performance

Standard

Lot

Description

ALP

Method of

Surveillance

5.2 Mowing Turf area

presents even appearance not less than

3” high, with

½ inch; turf not rutted

Acres 96 Random

Sample

5.3 Trimming Grass and

weeds are trimmed around fixed objects at the same time as

Acres 96 Random

Sample mowing and to the same height standard.

Fixed objects not damaged.

5.3.3 Remove

Debris, Clippings

Sidewalks, roads, building entrances and interiors free of clippings and other debris.

Acres 96 Random

Sample

6. GENERAL SECURITY REQUIREMENTS AND GUIDANCE.

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting

Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the

Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force

Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as

“RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or

HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

ANTITERRORISM (AT) LEVEL I TRAINING. All contract personnel requiring routine access to

Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

FOR ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy.

In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force

Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the

Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District

Security and Law Enforcement Office by the third party. The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders;

(2) Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g.

drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project.

Such action in no way relieves the Contractor from performance of the Contract. The Rock Island

District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4) Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island

District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees

(e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements E-verify paragraph).

3) Approved and identified contractor employee shall escort the foreign national employee at ALL times while on site.

4) Each contractor employee can sponsor only one short term foreign national at a time.

Personnel Change Request Form

Contract #_______________ Date___________

We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

PRE-SCREEN CANDIDATES USING E-VERIFY PROGRAM. Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart

22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and

State agencies responsible for enforcing labor requirements to include eligibility for employment under

United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award.

When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment

Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-15-C-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mailed to:

U.S. Army Corps of Engineers

Rock Island District

Security Office

1500 Rock Island Drive

Rock Island, IL 61201

TECHNICAL EXHIBIT #1

QUALITY ASSURANCE SURVILLANCE PLAN

1. PURPOSE. This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1.1. CRITICAL PERFORMANCE PROCESSES AND REQUIREMENTS. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

1.2. PERFORMANCE STANDARDS.

1.2.1. SCHEDULE. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

1.2.2. SERVICE. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

1.2.3. PAST PERFORMANCE. In addition to schedule and services and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

1.3. SURVEILLANCE METHODS.

1.3.1. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

1.3.2. RANDOM/SCHEDULED MONITORING. Random and/or scheduled

monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix the

COR will determine whether the contractor is in compliance with the terms of the contract.

1.3.3. CONTRACTOR SELF REPORTING. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

1.3.4. CUSTOMER FEEDBACK. Customer feedback will be obtained from valid customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor. The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

1.3.5. PERFORMANCE MEASUREMENT. Performance will be measured in accordance with the following table.

Performance

Element

Performance

Requirement

Surveillance

Method

Frequency Acceptable Quality

Level

Contract Services Contract Services furnished as prescribed in the

PWS as applicable.

Inspection by the

COR

Random inspection of all sampling of contract services

>95% of services inspected performed timely and without rework required.

Overall Contract

Performance

Overall contract performance of sufficient quality to earn a Satisfactory

(or higher) rating in the COR’s annual report on contractor performance

Assessment by the

COR

Annual All service elements rated Satisfactory

(or higher)

Satisfactory =above

95% contract acceptable random sampling

Contractor Self

Reporting

Contract Services furnished as prescribed in the

PWS as applicable.

Contractor Self

Reports

Monthly >95% of services reported performed timely and without rework required.

Customer Feedback Customer complaints reviewed by COR

Inspection by the

COR

Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

1.4. INCENTIVES/DISINCENTIVES.

1.4.1. For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the

Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

1.4.2. In accordance with the inspection of services provisions of the contract

(52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

MOWING AND TRIMMING SERVICE AREA SCHEDULE

BASE YEAR CORALVILLE LAKE 2025

CONTRACT AREAS.

CAMPGROUNDS. Tailwater East, Tailwater West, Cottonwood, West Overlook, Linder Point, Sugar Bottom, Sandy Beach

DAY USE & MISCELLANEOUS AREAS. Turkey Creek, Administrative Compound, East Overlook &

Veteran’s Trail, West Overlook Day Use, Squire Point, Sugar Bottom Disc Golf Course & Day Use Area, Sandy Beach Day Use, Mehaffey Ramp and Storage Area, Sugar Bottom Sewage Lagoons, Dam Complex

Sewage Lagoons, Amana Levee

CONTRACT PERIOD OF PERFORMANCE. 17 April – 31 October 2025

PRE-WORK TRAINING CONFERENCE. April 2025

MOWING AND TRIMMING SERVICES Mowing and trimming services are to be performed each week scheduled. Contractor shall begin performing Mowing and Trimming Services the week of April 17 and complete services the week of October 26. Mowing schedule for each contract year is listed in attached Excel

Spreadsheet. Schedule is subject to changes.

TECHNICAL EXHIBIT #2

SERVICE AREA MAPS

0 0.1 0.1 Miles

I II I I II I I

Amana Levee

N

TECHNICAL EXHIBIT #3

SERVICE SCHEDULE