A#1 PreBid Agenda & Discussion.pdf

Laura Clellan, Director, Colorado Parks and Wildlife

Parks and Wildlife Commission: Richard Reading, Chair · James 'Jay' Tutchton, Vice-Chair · Eden Vardy, Secretary · Jessica Beaulieu · Frances Silva Blayney · Tai Jacober · Dallas May · Jack Murphy · Gabriel Otero

Capital Development 6060 Broadway • Denver, CO 80216

PH: (720) 456.0283

Spring Creek Dam Rehabilitation

CM/GC RFP 2026*0020

Date: 05.20.2026

Mandatory Site Visit

AGENDA:

Introductions

Site Safety

Integrated Project Team Introduction

CMGC 101

o What is it?

o Why did CPW select CM/GC delivery method for the project

Project Challenges o Estimated Pre-construction phase

Dam Overview o History

Project Overview o Project Goals and Challenges

Schedule

Questions

Introductions:

CPW (OWNER) REPRESENTATIVES:

CPW Local Staff

• Wildlife Technician – Jeremiah Rummel

• Area Wildlife Manage – Brandon Diamond

CPW Capital Development

Dam Safety Program Manager – Eric Eisinger, P.E.

Dam Safety Project Manager – Jenna Svoboda, P.E.

CPW Procurement

• CPW Contracts Manager – Joe Small

DNR Procurement

• DNR Purchasing Lead – Jeanette Stroud

Site Safety

Integrated Project Team

CPW Capital Development

• Project Manager – Eric Eisinger, P.E.

Design Consultant – HDR, Inc.

• Project Manager – Korey Kadrmas, P.E.

• Project Engineer – Adam Toothman, P.E.

CM/GC Services Firm – In Procurement

• TBD

Independent Cost Estimator (ICE) – Upcoming Procurement

• TBD

Regulatory Authority - State Engineer’s Office (SEO)

• Water Division 4 Dam Safety Engineer – Jason Ward, P.E.

Stakeholders include –

• Grand Mesa, Uncompahgre, & Gunnison (GMUG) National Forest

• CPW Southwest Region

• CPW Water Resources, Aquatics, and Terrestrial Sections

• Spring Creek Residents & businesses

CMGC 101

• What is it?: Contracting method that involves a contractor in both the design and construction phases o Partnership with Owner (CPW), Stakeholders, the Design Consultant (HDR, Inc), Independent Cost Estimator, and the Contractor - IPT

• Why did CPW select CM/GC delivery method for the project o To best handle Spring Creek Dam Rehab challenges (ie. remote and confined site, short construction season, impacts to residents & recreation) o Early contractor involvement to facilitate:

Safety of public and staff Fiscal responsibility Schedule optimization Constructability evaluation Continuous, progressive Value Engineering o Minimize risk and impacts to CPW and all stakeholders

• Value to Project (Project First) o CPW sees value in having a Well-Qualified Contractor sitting at the table with the Design Engineer, Independent Cost Estimator, and the Owner to:

Provide input on constructability, value engineering, materials, scheduling, and phasing Improves the construction schedule (through careful planning), o Streamline the design process and produces a project that adheres to the budget Have “open” discussion about costs and schedules (Open Cost Model).

o Provide input on Target Risk areas and minimize, eliminate or transfer risk to the appropriate entity, and maintain a Risk Register o Develop a strong relationship and focus on partnering with the entire project team, including external stakeholders, and maintaining a consistent team between preconstruction and construction phases.

• CPW Procurement o Pre-Construction Phase

The Contractor acts as an advisory or subject matter expert in the areas of construction, constructability, construction estimating, risk assessment/mitigation, and construction phasing in the design phase.

Separate contracts for the pre-construction and construction phases.

o Construction Phase

The Contractor, if a Construction Agreed Price (CAP) is accepted, then serves as the General Contractor during the construction phase.

If CAP proposal is not accepted, CPW may choose to release the project to public bidding for the Construction Phase. The CM/GC firm would not be allowed to bid the project as prime general contractor.

• Process for Project w/ CMGC o Design Consultant develops a design for project while collaborating with the Contractor, Independent Cost Estimator, and CPW (the IPT) o Contractor (with IPT collaboration) develops Risk Register, Open Cost Model, and tracks

Value Engineering Innovations (Starting 30%) o Independent Cost Estimator to independently develop all quantity and cost estimates;

then openly compare with contractor (Open Cost Model);

o After the 90% design completion milestone, the Contractor submits a CAP (Construction Agreed Price). CPW negotiates with the Contractor and either accepts or rejects the CAP.

There can be up to 3 total attempts at reaching the CAP.

Multiple CAP packages for phased construction or long lead time items are possible o Each CAP package must be a completed bid package that could be advertised. Well defined beginning and ending All construction bid packages must be severable and biddable.

• Contractor Services – Pre-Construction Phase o Attend regular project progress meetings, risk workshops, and review milestones (30, 60

& 90%) o Anticipated services (see added details in RFP):

Cost estimating Risk development and tracking Value engineering Constructability reviews Construction expertise o Examples of responsibilities (see added details in RFP):

Provide input on schedule, phasing, constructability, material availability, and cost Identify Project risk; provide OPCCs that help guide any changes to the design and establish Project risk pools Evaluate Project risk and develop a Risk Register and Risk Management Plan (in conjunction with CPW) Develop alternatives and innovations that improve the Project design, operations, schedule, and cost

• Summary of General Process for Spring Creek CMGC o RFP solicitation is released No contact with PM, written questions due to Jeanette Stroud o Mandatory Pre-Proposal Meeting o Submission of Proposals

Evaluation of proposals will be based on qualifications only (details in RFP.

o Shortlist selection for Interview phase

Interview Phase with approximately 3 shortlisted contractors Evaluation of shortlisted contractors based on qualifications AND cost

(details in RFP) Consists of short presentation, Team Challenge Component, and Q&A CM/GC Management Price Percentage is submitted and opened only after all qualifications (qualitative) scoring is complete and fixed.

o Selected contractor enters into pre-construction phase o Integrated Project Team kickoff meeting, includes Stakeholders o Pre-construction phase ends with final construction CAP o Construction Contract Starts – Target Construction Start in May/June 2027

Dam Overview:

• Operated and maintained by CPW under a Special Use Permit with the GMUG

• High Hazard Dam

• Zoned (?) embankment dam

• Concrete lined service spillway w/ an RCC emergency overflow spillway

• 24” RCP outlet pipe.

• Dam is currently un-instrumented o Will be conducting a geotechnical investigation in 2026 which would produce (+/-)2 permanent piezometers.

• Normal Water Surface Elevation: 9942

• Normal Storage: +/-1,000 ac-ft

Dam History:

Dam Safety Concerns:

Spillway Condition

Seepage

Project Description

• Primary Scope Items o Removal and replacement of spillway o Extensive filter blanket on the downstream face (combination - blanket drain, toe drain & filter diaphragm)

• Other Scope Items o Possible access road improvements (structural sections) for FSR 744 and 748 o Construction access o Riprap placement o Site Clearing grubbing / Cleanup & revegetation o Instrumentation

• Estimated Construction Cost 8-10Million

Project Goals

• Maintain public safety during and after construction

• Restore dam to safe operating condition at full storage

• Reinstate maximum life cycle of dam

• Minimize long-term maintenance and monitoring requirements

• Minimize disruption to CPW, recreational users, and Stakeholders o Logging in area will likely be occurring during construction

• Provide transparency and consideration to Project Stakeholders

• Minimize aquatic and terrestrial disruptions

• Complete an economical project that meets all dam safety and budgetary constraints.

Construction Challenges

• High elevation site at almost 10,000ft, short field and/or construction window

• Water shed has the potential to fill the reservoir from empty to spilling with outlet 100% open.

• Typical year, drivable access to the site opens around mid-May

• Runoff peaks around beginning-middle of June

• Snow/winter shutdown “typically” occurs around end of October to the beginning of November.

• Control of water could be difficult as there are natural springs in the area

• Narrow mountainous access roads that are heavily used for recreation during the spring/summer/fall.

• Relatively confined site

• Heavy recreational use: ATVs, motorcycles, mountain bikers, camping, fishing, rafting, etc.

• Limited areas for vehicle pull-off, turnaround & staging

• Will need to work with USFS for access and environmental requirements

Schedule:

1. Mandatory Pre-proposal On-Site Meeting

a. May 20, 2026; 1:00 PM (MDT)

2. Deadline for Written Requests for Clarifications (See Section 4.3)

a. May 25, 2026; 5:00 PM (MDT)

3. Responses Posted for Written Requests for Clarifications

a. May 29, 2026

4. Proposal Submission Deadline

a. June 10, 2026; 10:00 PM (MDT)

5. Public Proposal Opening

a. June 10, 2026; 12:00 PM (MDT)

6. Interview Shortlist Notification

a. July 6, 2026

7. Interviews with Shortlisted Proposers

a. July 9, 2026 - July 10, 2026

8. Notice of Award Recommendation

a. July 14, 2026

9. Contract Execution

a. Mid-August 2026

10. Preconstruction Phase (Phase 2)*

a. September 2026 through May 2027

11. Construction Phase (Phase 3)*

a. May/June 2027 through October 2028