A1 ITB S-63400-00008389 Hazard Tree Removal Ona Beach Day Use Area Brian Booth State Park.pdf

Addendum #1 ITB S-63400-00008389

Date: November 13, 2023

Oregon Parks and Recreation Department

ADDENDUM #1

ITB S-63400-00008389

OPRIS: 10341

HAZARD TREE REMOVAL ONA BEACH DAY USE AREA BRIAN BOOTH STATE PARK

This addendum modifies the solicitation document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original solicitation document and shall become part of the work required.

Deleted language is shown with strike though within [brackets]. New language is shown in Bold and Underlined. New Attachments or Sections deleted in their entirety and replaced will not show [brackets] or Bold and Underlined, they will be labeled, “REVISED XXXXXXX.”

ADDENDUM

1. Extension of ITB Closing Date and Time:

All references to the Closing Date and Time are changed to the following:

CLOSING DATE CHANGED TO: November 16, 2023

CLOSING TIME CHANGED TO: 3:30 PM

2. Attachment A Sample Contract, Exhibit A Statement of Work, Part II: Specifications, Section 2360 Treatment of Designated Trees shall be modified as follows:

“Section 2360. Treatment of Designated Trees. Unless otherwise approved in writing by Agency, Contractor shall remove all cut Designated Trees to the designated chipping location, as shown on Exhibit B Maps, and chip all Designated trees.

Treatment shall include all parts of tree including, tree trunk, treetops, and tree branches, unless otherwise approved in writing by Agency.

Once Designated Trees have been treated, the chip material shall be transported to a designated staging area located at South Beach State Park, and as shown on Exhibit B Maps.

A minimal amount of chipping debris may be allowed to be broadcast throughout the Area of Operations. Chipping material shall not be allowed to accumulate as piles or cover existing forest vegetation. Agency’s Authorized Representative may require the Contractor to stop all operations if they deem chipping debris to be too heavy in the Area of Operations and may require operations to be shut down until corrective measures can be made to alleviate the matter.”

3. Attachment A Sample Contract, Exhibit A Statement of Work, Part II: Specifications, Section 2205 Area of Operations and Section 2210 Designated Trees shall be modified as follows:

“Section 2205. Area of Operations. The Area of Operations is located within Section 18, Township 12 South, Range 11 West, of the Willamette Meridian; in Lincoln County, Oregon, and as shown on Exhibit B Maps.

[The Area of Operations consists of approximately 50 individually marked hazard trees within the boundaries of the Ona Beach Day Use Area. Each tree shall be marked with a BLUE band of paint, as described in Section 2210 - Designated Trees.]

The Area of Operations boundary is not posted on the ground and therefor shall be identified on an Agency provided geo-referenced map. During the Pre-Operations Meeting, Contractor and Agency’s Authorized Representative shall visit the Area of Operations to review boundary locations and terms of the Designated Trees.

Section 2210. Designated Trees. [All Designated Trees are marked with a band of BLUE. Some of the Designated Trees are painted with a corresponding treatment code, as described in Section 2305 – Tree Removal Specifications.] Approximately 50 trees at the Ona Beach Day Use Area are within the designated Area of Operations boundary. Tree removal shall not be allowed in any other locations without prior approval from Agency’s Authorized Representative. Approximately 13 of the Designated Trees are painted with blue paint. These trees shall be treated as described in Section 2305 – Tree Removal Specifications.”

4. Attachment A Sample Contract, Exhibit A Statement of Work, Part II: Specifications, Section 2305 Tree Removal, Item c shall be modified as follows:

c) [SN/DW –]Trees marked in BLUE paint [as ‘SN/DW’] shall be converted to snags and downed wood.

Prospective Bidders have until Close of Business on November 14, 2023 to submit written questions or protests regarding this Addendum.

This addendum constitutes a MATERIAL CHANGE to the solicitation. Its receipt by the Bidder is to be acknowledged per Attachment B of the ITB.

Addendum prepared by:

Julie L. Cone julie.cone@oprd.oregon.gov

End of Addendum #1

OPRD CLARIFICATIONS AND RESPONSE(S) TO QUESTIONS

The following provides OPRD’s answers to questions received from prospective Offerors. The information provided below is for clarification purposes only and does NOT constitute a change to the solicitation documents or requirements.

1. QUESTION: How many trees are there, I only count 36, 13 of which are marked blue?

RESPONSE: There are 50 trees within the area of operations ranging from 8" to 38" at DBH.

Forty-nine trees are within the paved path and one is just outside of the paved path at the west end of the operation area.

2. QUESTION: The contract states that all of the trees are marked with blue paint but they are not all marked?

RESPONSE: Only trees identified as available to use as downed wood and to create snags have been identified with blue paint. See Addendum section for ITB clarification.

3. QUESTION: Can I use logs onsite as ground protection for falling debris?

RESPONSE: Yes, this is acceptable.

4. QUESTION: Do logs go to the chip stockpile location at South Beach SP?

RESPONSE: No. Per specifications, logs that are to be ‘downed trees’ shall remain and logs to be chipped shall be processed at the designated chipping location identified on Exhibit B Maps.

5. QUESTION: Can I broadcast chips into unit?

RESPONSE: Yes, but only a light amount. See Addendum section for ITB clarification.