A1 - Antifreeze Recycling Services SOW.docx

Statement of Work Antifreeze Recycling Services

1.0 INTRODUCTION. MCIWEST-MCB Camp Pendleton Environmental Security Department manages Camp Pendleton's environmental programs. In performing this function, department personnel provide a number of environmental program management functions. Environmental Security manages natural resources sustainably and meets regulatory requirements so that Marine Corps Base Camp Pendleton may serve the military training mission of the U.S. Marine Corps. Recycling antifreeze reduces Camp Pendleton's hazardous waste stream in accordance with the federal Resource Conservation and Recovery Act (RCRA). Recycling saves the units money through reutilization of hazardous material. The Recycled Antifreeze Program's purpose is to assist United States federal and military installations to remain in compliance with Executive Order 13693 and RCRA, with regard to the use of recycled antifreeze and the proper recycling of antifreeze. The Recycled Antifreeze Program will be accomplished by supplying recycled antifreeze (also known as engine coolant, an Affirmative Procurement Program Item under the RCRA to installations and by picking-up and recycling used antifreeze from installations and delivering reconstituted antifreeze that meets new-product specifications.

2.0 MISSION. Environmental Security addresses environmental compliance requirements for MCB Camp Pendleton, so that military commands and tenants can focus on the training mission. The MCO 5090.2, Sec. 1318, requires the Marine Corps to minimize resource consumption and eliminate waste generation, where practical, when planning, designing, manufacturing or constructing, maintaining, sustaining, and disposing of facilities, weapon systems, and equipment. Used antifreeze is generated throughout base at units, tenant commands, and logistical support offices that operate government tactical and non-tactical vehicles and aircraft. By recycling and reusing antifreeze, a hazardous waste stream is minimized, and purchase requirements of new antifreeze is reduced, which saves money and reduces the regulatory burden of disposing of used antifreeze as a hazardous waste.

3.0 BACKGROUND. The Resource Conservation and Recovery Act, enacted in 1976, is the principal federal law in the United States governing the disposal of solid waste and hazardous waste and has created a need for the recycling of both solid waste and hazardous waste. In past decades, industry capable of reconstituting oil, fuels, antifreeze and lubricants was established and now provides services to both public and private sector clients. The U.S. Marine Corps is a large consumer of such hazardous materials and thus would be required to either dispose of resulting waste as either hazardous waste or utilize means of reutilization. The U.S. Marine Corps adheres to state, federal, DOD, and USMC policy for environmental stewardship and sustainable practices. Accordingly, as a means for reducing operating costs, waste streams, and prevent pollution, installations implement programs for recycling antifreeze and encouraging all Base tenants to utilize methods such as this one to reduce, reuse, and recycle.

4.0 SCOPE. Contractor shall properly receive, transport, recycle spent antifreeze, and deliver properly recycled antifreeze both to and from as many as 56 possible locations identified in (Table 1) aboard Marine Corps Base, Camp Pendleton. The purpose of the Recycle Antifreeze Program is to assist the United States military installations, to be in compliance with Executive Order 13693 and the Resource Conservation and Recovery Act (RCRA) with regard to the use of recycle antifreeze and the proper recycling of antifreeze. The Recycled Antifreeze Program will be accomplished by supplying recycled antifreeze (also known as engine coolant, an Affirmative Procurement Program Item under the RCRA) to installations and by picking-up and recycling used antifreeze, from installations and then delivering reconstituted antifreeze that meets new-product specifications.

TABLE A: *FOR ESTIMATING PURPOSES: There are fifty-six (56) service locations. Of the 56 current locations, it is estimated that only 25 to 30 will require recycling services, during a one-month time frame. Due to units moving locations, building numbers and unit names may change from the current list below.

Camp Pendleton HW Unit List

Table 1

RUC

M28391

M28410

M93300-M

M21670-B

M93300-A

M21300-A

M21300-B

M28321

M21570

N68094

21 AREA

11 MEU

21 AREA

13 MEU

21 AREA

15 MEU

M21820

M28280

M28321-A

M20901-A

M20371-A

W62DBN-A

M90133

M20371-B

M33800

M28290

M20195

M28310

M93328

M93326-B

R09808

M00372

M33060

N62594-F

M93326-A

N68094

R45411

M68909

M33710

M00930

M00882

M00830

M11001

M20450

M11009-A

M21610-A

M20901

M14030

M11303

M28321-B

M28321-B

M33250-B

M33250-A

M11104-A

M11400

M11154

N46488

M03341

5.0 PERFORMANCE REQUIREMENTS. The following section specifies the performance objectives and performance elements for the contract.

5.1 COLLECTION AND DELIVERY. The frequency of used antifreeze collection and delivery service will be on an as needed basis, per delivery order issuance. The contractor will pick up the used antifreeze from Drums, Totes, USTs and or ASTs on board Camp Pendleton, and deliver recycled antifreeze. Due to the delivery truck’s pump nozzle flow, the amount of recycled antifreeze delivered will be allowed a 10% variance. In the event that the unit has not made advance arrangements to have a clean empty 55-gallon drum readily accessible for the delivery of the recycled antifreeze, upon the discretion of the AREA Environmental Protection Specialist (EPS), the contractor may deliver the antifreeze to the following unit(s) on the scheduled route or one of the 56 locations per delivery order. In the event the unit is the last stop, or the recycled antifreeze cannot be dropped off, Contractor may deliver the remaining antifreeze on the following “Antifreeze/Recycling Run”. This is in the best interest of the Government and will allow for Camp Pendleton to get its recycled antifreeze due. The Government anticipates approximately 8 to 16 different site locations, per month. Approximately two to eight site locations per service. One to two services per month.

5.2 USED ANTIFREEZE FIELD TEST. Contractor will perform a field test (pre-testing) to determine eligibility for recycling by first measuring the Ethylene Glycol (EG) content of the used antifreeze. Only used antifreeze with a minimum EG content of 25% or greater per container will be recycled. In instances that used antifreeze cannot be recycled, the Contractor will notify the unit and TPOC of the location and volume of used antifreeze that cannot be recycled and annotate on sales order.

5.3 RECYCLED ANTIFREEZE STANDARDS. Contractor shall provide recycled antifreeze which must meet these standards: (1) commercial item description (CID) A-A-52624A; and (2) the American Society of Testing Materials (ASTM) Standard D 6210 detailing the “Standard Specification for Fully-Formulated Glycol Base Engine Coolant for Heavy-Duty Engines”. Contractor will replenish the Customers stock of antifreeze with recycled antifreeze, and/or virgin antifreeze if no recycled antifreeze is available, in 55 gallon blue poly drums, provided by the units when available. Antifreeze that cannot be recycled will remain in the units custody for proper disposal. The Contractor will notify the unit and TPOC of the location and volume of used antifreeze that cannot be recycled. To the maximum extent possible, the collection of used antifreeze should occur at the same time that the Contractor delivers bulk shipments of reconstituted recycled antifreeze.

5.4 SERVICE WORK ORDER/INVOICING. On the same day of the service, the Contractor will provide the Government/customer and the TPOC, with a copy of its Service Work Order (SWO), which will include a description of services that have been provided. The description of services shall include: (1) date and service order number; (2) the unit or location’s name; (3) bldg. number; (4) the volume in gallons of recycled antifreeze picked up on site, (5) the volume in gallons of recycled antifreeze delivered on site; and (6) the legibly printed name and signature and phone number of the Government representative certifying services/supplies were furnished/executed. Contractor will submit invoice including said description of services within 15 Business Days of service.

5.5 ANTIFREEZE LABELING AND 55-GALLON BLUE POLY DRUMS. Contractor will supply labels for each drum of recycled/reconstituted antifreeze. Labels will read "RECYCLED ANTIFREEZE DO NOT DILUTE, READY TO USE” or words to that effect. Labeling will also comply with DFARS 252.223-7001 and hazardous warnings per the current 48 CFR 252.223-7001. The Contractor will have available for Government purchase new 55-gallon blue poly drums should they be required at any particular delivery site. The contractor will have available for purchase 55-gallon blue poly drums both closed tops and open top rated for liquids or dual rated drums.

5.6 QUARTERLY REPORTS. Contractor is required to compile and submit quarterly reports to the Technical Point of Contract (TPOC). Quarterly reports shall provide information on the delivery of recycled antifreeze and the pick-up of used antifreeze, during the preceding 3-month period. The report will include the date of service, work order or sales order, invoice number and manifest number. This information shall be broken down by location and quantity in order to facilitate environmental tracking requirements.

5.7 THE CONTRACTOR WILL PROVIDE HAZARDOUS WASTE OR RECYCLING RECORDS RELATING TO ANY BYPRODUCT OF THE RECYCLING/RECOVERY PROCESS. The Contractor shall assume all liability arising from the improper disposal, use, or sale of used antifreeze picked up from participating facilities. The Contractor shall assume complete and total responsibility for all used antifreeze, from the commencement of antifreeze pumping (in the Contractors possession) to final disposition. Complete and total responsibility includes full and complete compliance with all federal, state, county and local laws and regulations, in addition to the requirements set forth in this Statement of Work (SOW).

5.8 THE CONTRACTOR WILL HAVE ALL PERMITS IN PLACE THAT ARE REQUIRED TO PERFORM ANTIFREEZE RECYCLING OFFSITE. Recycling antifreeze offsite is not given any exemption for hazardous material or waste transport, storage, or labeling requirements (California Health & Safety Code 25143.2(c)(2)). Accordingly, the Contractor must be a Registered Hazardous Waste Transporter. Per state and federal hazardous waste management requirements, the spent antifreeze for recycling must be shipped with a uniform hazardous waste manifest and/or consolidated manifest and identified according to the applicable California waste code, (e.g., at this time being 343), and any federal waste code if applicable.

6.0 GENERAL REQUIREMENTS. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort. This requirement is for onsite pickup of spent or used antifreeze and delivery of recycled or reconstituted antifreeze for tactical and non-tactical vehicles at multiple base locations within Marine Corps Base (MCB) Camp Pendleton, CA, where maintenance occurs. Based on previous years’ experience, between 3,000 and 4,000 gallons per year is expected to require recycling service.

6.1 NON-PERSONAL SERVICES. The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

6.2 BUSINESS RELATIONS. The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of any subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

6.3 CONTRACT ADMINISTRATION AND MANAGEMENT. The following subsections specify requirements for contract, management, and personnel administration.

6.3.1 CONTRACT MANAGEMENT. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain communication between the support operations at Environmental Security, Marine Corps Base, Camp Pendleton, Oceanside, California and the contractor's corporate offices.

6.3.2 CONTRACT ADMINISTRATION. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion, no more than five (5) business days. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper communications between assigned personnel and the Government's Technical Point of Contact (TPOC) assigned to work on the requirement.

6.3.3 PERSONNEL ADMINISTRATION. The contractor shall provide the following management and support as required. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the SOW requirements. The contractor shall make necessary travel arrangements for employees, if required. The contractor shall provide necessary infrastructure to support contract tasks. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

6.4 SUBCONTRACT MANAGEMENT. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the KO or TPOC.

6.5 CONTRACTOR PERSONNEL, DISCIPLINES, AND SPECIALTIES.

6.5.1.1 The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience.

6.5.1.2 The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources.

6.5.1.3 Contractor personnel shall have up-to-date hazardous material and hazardous waste training IAW 49 C.F.R. 172.700 172.704.

6.5.1.4 The contractor shall also ensure the labor categories as defined in the Department of Labor, Labor Categories, utilized in the performance of each task (SOW line item) issued hereunder will be the minimum necessary to accomplish the work

6.5.1.5 Drivers shall have the appropriate registration issued by the Department of Toxic Substances Control (DTSC) in his or her possession while transporting hazardous waste, as required by the laws of the State of California.

6.5.1.6 The contractor shall ensure compliance with all statutory requirements governing California hazardous waste transportation, in accordance with Division 20, Chapter 6.5, Article 6.5, Article 6.6, and Article 13 of the California Health and Safety code.

6.5.1.7 The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

6.5.1.8 BASE ACCESS. Contractors must be able to pass an FBI background check at the Camp Pendleton DBIDS office. Appointments will be set up by the DBIDS office and the contractor must attend the appointment to review their documents and take photos.

6.6 LOCATION AND HOURS OF WORK. The contractor shall provide support at various Government facilities located within MCB Camp Pendleton. Normal workdays are Monday through Friday except US Federal Holidays or other periods where Government offices are closed due to weather, safety or security conditions. Core hours of work are from 0900 to 1500 daily.

Recognized Holidays*:

New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day Presidents Day Veterans Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day *And any other day determined to be a holiday by the President of the United States

6.7 Travel / Temporary Duty (TDY). Travel will not be required for this contract.

7.0 SPECIAL REQUIREMENTS. The contractor shall furnish to the Government a copy of all applicable licensing, permits, registrations, insurance, safety data sheets and manifests (Deliverable 9.4, 9.5) to include:

7.1 Hazardous Waste Manifest. The California Environmental Protection Agency/Department of Toxic Substance Control (CAL EPA/DTSC) provides a Hazardous Waste Transporter Registration Checklist at the following website: https://dtsc.ca.gov/wp-content/uploads/sites/31/2018/05/Transporter_Cklst.pdf A hazardous waste manifest must accompany hazardous waste that is shipped off site. The Uniform Hazardous Waste Manifest is the shipping document that travels with the hazardous waste from the point of generation, through transportation, to the final treatment, storage, and disposal facility (TSDF). Each party in the chain of shipping, including the generator, signs and keeps one of the manifest copies, creating a “cradle-to-grave” tracking of the hazardous waste. The contractor shall take all responsibility in performing the hazardous waste generator requirements, found in the California Code of Regulations, Code of Federal Regulations, and California Health and Safety Codes. These requirements include, but are not limited to obtaining a hazardous waste ID number, properly packaging, placarding, transporting, and disposing of all hazardous waste, and paying all associated fees. Reference: Generator requirements in the CA Code of regulations, Title 22, Division 4.5, Chapter 12:

https://govt.westlaw.com/calregs/Browse/Home/California/CaliforniaCodeofRegulations?guid=IAA165750D4BA11DE8879F88E8B0DAAAE&originationContext=documenttoc&transitionType=Default&contextData=(sc.Default). Adhere to Camp Pendleton’s Environmental Standard Operating Procedures outlined in the reference (Manifest ESOP).

7.1.1 Hazardous Waste Transporter List. The Department of Toxic Substances Control (DTSC): Title 22, Division 4.5, Chapter 13 (Standards Applicable to Transporters of Hazardous Waste) of the hazardous waste regulations applies to carriers transporting hazardous waste when that waste is subject to the manifesting requirements of Chapter 12. In general, transporters of hazardous waste must comply with these statutory requirements in Health and Safety Code, Division 20, Chapter 6.5, Article 6 & 6.5, as well as the specific Department of Transportation (DOT) requirements referenced throughout the transporter regulations. The contractor must be listed on the “Registered Hazardous Waste Transporter Database” for the State of California. Website: https://hwts.dtsc.ca.gov/Transporters/blue

7.1.2 Proof of Insurance (one of the following is required):

1. MCS-90 – Endorsement for Motor Carrier Policies of Insurance for Public Liability

1. MCS-82 – Motor Carrier Surety Bond for Public Liability

1. DTSC Form 8038 – Certificate of Insurance for Public Liability Coverage.

7.1.3 Permits. Contractor shall be responsible for complying, obtaining and retaining any necessary permits/license required by Federal, State, County, or local authority. The Contractor shall be solely responsible for any fines due to non-compliance with Federal, State, County, or local laws. The contractor is responsible for permits as required for all businesses in the County of San Diego that conduct any handling of Hazardous Waste or require Air Permits.

7.1.3.1 The contractor must maintain and provide proof of a valid Unified Program Facility Permit through the California Environmental Report System (CERS).

7.1.3.2 Any fees associated with registration, manifests or permits, for the EPA, DTSC, and County of San Diego, will be the responsibility of the contractor. (Deliverable 9.5)

7.1.3.3 Safety Data Sheets related to Hazardous Material.

7.2 SAFETY.

7.2.1 Contractor will be familiar with all available information regarding difficulties that may be encountered and the conditions, including safety precautions, under which the work must be accomplished under the contract, per the FAR 52.247-5 "Familiarization with Conditions.” The contractor and its subcontractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)) and the Environmental, Safety, and Occupational Health (ESOH) (DODD 4715.1E).

7.2.2 These requirements shall be incorporated into the contractor's safety and health program, within the Quality Control Plan.

7.2.2.1 The Department of Defense (DOD) participates in the OSHA Voluntary Protection Program (VPP). Contractor personnel performing services on a DOD installation shall participate in the local VPP.

7.2.2.2 MISHAP NOTIFICATION AND INVESTIGATION. The contractor shall have a transportation contingency plan to be included in their Quality Control Plan, in the event of a transit mishap.

7.2.2.3 The contractor and its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation.

7.2.2.4 The contractor shall notify (via telephone) the cognizant contracting officer, the TPOC, and/or other applicable members within two (2) hours of all mishaps or incidents.

7.2.2.5 The Government person notified by the contractor will in-turn notify the safety office.

7.2.2.6 Contractor notifications made after duty hours shall be reported to the appropriate installation command post. If requested by the cognizant contracting officer, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office.

7.2.2.7 The Contractor shall have in place and maintain liability coverage for all on and off-site spills as well as subsequent spill cleanups. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is completed.

7.3 TRANSITION. Throughout the phase-in/phase-out periods, it is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission.

7.4 GOVERNMENT FURNISHED MATERIALS. No Government materials are expected to be required nor provided.

7.5 ENVIRONMENTAL REQUIREMENTS. The contractor shall comply with all documents identified in this SOW to include mandatory compliance with 49 C.F.R. 172.700 172.704 Hazardous Waste Training and NAVMC DIR 5100.8 Marine Corps Occupational Safety and Health (OSH) Program Manual. The contractor will furnish an EPA I.D. Number, EPA, DOT certification, documents or registration numbers for the service required by this contract, prior to the commencement of services.

8 QUALITY. This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

8.2 QUALITY CONTROL. The Contractor shall develop a Quality Control Plan (QCP) and maintain an effective quality control program to ensure services are performed in accordance with the contract and this SOW.

8.2.2 The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which assurances are made that the work complies with the requirement of the contract.

9 DELIVERABLES. Deliverables shall be submitted to the TPOC (or other specified Government recipients) as identified in the table below. Deliverables shall be provided in Contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission. Note: timeframes for due dates listed below reflect calendar days, unless otherwise noted.

9.6

10.0 GOVERNMENT RESPONSIBILITIES.

The Government will assist the Contractor with acquiring any personnel passes, identification cards, and vehicle permits needed to access Camp Pendleton in the performance of this contract. The Contractor will be responsible for personnel identification card fees. MCB Camp Pendleton Environmental staff will submit for DBIDS credentials to drivers and coordinate between DBIDS office and Contractor. The Government will provide the Contractor sufficient area to perform the requested service in accordance with mandatory worker safety practices and will, in most cases, provide an electrical outlet sufficient to provide power (1l0V) for operating the Contractor's equipment while performing services as requested by this contract. If power is not available, the Contractor must provide auxiliary power.

10.1 The Environmental Security Project Manager, MCIWEST- Marine Corps Base, Camp Pendleton, CA will provide technical guidance.

10.2 The Government will not provide the Contractor any storage areas, or allow the storage of any Contractor owned materials, vehicles, equipment, or chemicals on Marine Corps Installations.

10.3 When drums are available, the Government will provide drums for the collection of used antifreeze and also drums for the holding of recycled antifreeze as set forth in Base Order (BO) 5090.7.

10.4 The Government will be responsible for the management of all hazardous waste antifreeze that cannot be recycled as set forth in Base Order (BO) 5090.7.

10.5 The Government will provide Base Orders, policy, and procedures concerning spill preparedness, response, and reporting for the Contractor to comply.

11.0 PRODUCT EVALUATION AND SPECIFICATION REQUIREMENTS.

11.1 Periodic product evaluation may be performed at the Contractor's expense.

11.2 Product evaluation must meet or exceed the American Society of Testing Materials (ASTM) Standard D 6210 for fully formulated EG-based engine coolants, methods, and processes.

11.3 The current specification for military coolant is Commercial Item Description (CID) A-A-52624A, Antifreeze Multi-Engine Type. CID A-A-52624A describes both ethylene glycol based fully formulated engine coolants.

11.4 Both virgin and recycled engine coolants shall meet all the requirements of CID A-A-52624A. Recycled engine coolants that meet CID A-A-52624 are approved for use in all military vehicles. Do not use Mil-A-53009, Additive, Antifreeze Extender, Liquid Cooling Systems, with any type CID A-A-52624A. MIL A-53009 was formulated to extend the service life of MIL-A-46153 military antifreeze only. Use of MIL-A-53009 with virgin or recycled CID A-A-52624A may result in compatibility issues.

11.5 The laboratory results from the evaluation will be provided to the TPOC and reported to the Contracting Officer.

11.6 After processing spent coolant via reverse osmosis, distillation, or ion exchange, the recycled product shall contain proper re-inhibition for use as an engine coolant.

11.7 Invoices or records that are suspected of error will be returned to Contractor for evaluation, quality assurance, and correction as needed at no cost to the Government.

12.0 CONTRACT TYPE. This is a single award contract with Firm-fixed priced indefinite delivery indefinite quantity contract line-item numbers (CLINs) for Recycled Antifreeze, Virgin Antifreeze, and 55-gallon Poly Drums.

12.1.1 Each task order will be issued for a specific period of performance.

12.1.2 The requirements stated in this Statement of Work (SOW) automatically flows down to all task orders issued under this contract and is hereby incorporated into all task orders to be issued.

12.1.3 A funded task order or Contracting Officer authorization (along with available certified funds) is required for contractor performance.