A06_Specifications_Supply_and_Deliver_Propane.pdf
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- Attached to
- Supply and Deliver Propane, Lassen Volcanic NP
- Solicitation number
- 140P8425Q0039
About this file
This document is a Statement of Work (SOW) for the National Park Service at Lassen Volcanic National Park, solicitation #140P8425Q0039, detailing requirements for propane supply and delivery. The contract involves supplying and delivering liquefied petroleum gas (propane) to three underground storage tanks: two at the Mineral Headquarters (8,955 gallons each) and one at the Southwest Visitors Center (18,000 gallons), with total estimated delivery requirements of 14,328 and 10,338 gallons respectively.
The period of performance is from May 31, 2025, through September 30, 2025, with service anticipated to begin in June 2025. Deliveries must be made by tanker truck between 8:00am-4:30pm, Monday-Friday, excluding federal holidays. The contractor must provide signed delivery receipts within 24 hours of service, and invoicing will be consolidated monthly via the IPP payment system with electronic funds transfer. The solicitation is a small business set-aside under NAICS code 211130, with the National Park Service seeking a vendor to maintain propane tank levels between 10-80% capacity through coordinated deliveries.
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Text version
NATIONAL PARK SERVICE AT
LASSEN VOLCANIC NATION PARK
SUPPLY AND DELIVER PROPANE
Solicitation #140P8425Q0039
STATEMENT OF WORK
REQUIREMENT: The National Park Service (NPS) at Lassen Volcanic National Park has a requirement for the supply and delivery of Liquefied Petroleum Gas (propane or LPG) to two underground storage tanks in the Mineral Headquarters area, 1 mile west on Mineral, CA and the
Southwest Entrance at the Kohm-Yah-Mah-Nee Visitors Center approximately 5 miles east on Hwy 36 from the town of Mineral and an additional 4 miles on State Route 89 heading North on the Lassen Park
Road. Propane is needed to provide uninterrupted propane supply necessary for the operation and heating of park headquarters and Visitors Center facilities.
LPG Tank Information
Item
No.
Description of Tank Actual Tank
Size (gals) Approximate Need (gals)
1 Tank #1, LAVO Headquarters 8,955 7,164.00
2 Tank #2, LAVO Headquarters 8,955 7,164.00
3 Tank #3, Southwest Visitors Center 18,000 10,338.00
Tanks #1 and #2: There are two (2) underground propane tanks owned by the National Park Service (NPS) and located in the Mineral Headquarters Historic District and Tank #3 is located at the Southwest Visitors Center where there is one underground storage tank.
The Contractor shall adhere to relevant and applicable sections of Tehama County code and Department of Transportation (DOT) relating to transport and delivery of liquid petroleum gas.
Propane: The total requirement on this sol ic i ta t ion to br ing tanks to 80% capacity ( ful l ) for the Headquarters propane tanks is estimated to be 14,328 gallons delivered. The amount needed for the Southwest Visitors Center is estimated to be 10,338 gallons.
Propane delivery schedule shall be determined by National Park Service (NPS). The NPS shall monitor all tanks identified to ensure that tanks do not drop below 10% capacity and coordinate delivery for the amounts indicated above.
DELIVERY NOTICES, TIMES & RECEIPT: NPS shall notify Contractor a minimum 7 days prior to delivery of propane in order to coordinate access to tanks mentioned listed above. Contractor shall not exceed 80% capacity during any delivery.
Deliveries can be made by tanker truck between 8:00am-4:30pm, Monday – Friday (except on Federal holidays).
Receipts shall be provided for each delivery and signed by the NPS personnel present during the delivery.
Receipts shall identify the date of delivery, quantity delivered and signature of NPS employee receiving contract service. Receipts shall be provided to Contracting Officer with 24 hours of service.
TIMELINE: Service is anticipated to begin as soon as June 2025.
PERIOD OF PERFORMANCE: In response to the solicitation, the vendor shall submit pricing for the period of May 31, 2025 through September 30, 2025.
PAYMENT: The vendor shall submit one consolidated invoice monthly via the IPP payment system.
Payment will be made by electronic funds transfer generated by the US Treasury.
PARK CONTACTS:
Chief of Maintenance: Joe Pettegrew, Ph: (530) 595-6220 Cell: (530) 200-3065, joe_pettegrew@nps.gov
Please note: the office number listed above is unreliable and the cell number provided should be the primary number for contact.
SERVICE LOCATIONS:
Both tanks in Mineral at the Lassen Volcanic National Park Headquarters are 40 miles east of Red Bluff, CA. on Hwy. 36. The tanks are located on the attached map where it shows “wood lot”.
The Southwest Visitors Center tank is located approximately an additional 5 miles past the Park
Headquarters turning north onto State Route 89. Proceed north approximately 4 more miles on Hwy 89 to reach the Park’s Kohm-Yah-Mah-Nee Visitors Center which is approximately ½ mile inside the Southwest
Boundary.
mailto:joe_pettegrew@nps.gov
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