A06_SOW_Statement_of_Work.pdf

U.S. DEPARTMENT OF THE INTERIOR

Bureau of Indian Affairs

Pine Ridge Agency Branch of Facilities Management

Statement of Work (SOW) No. 2 Fuel Oil Delivery Services

General Requirements

The Bureau of Indian Affairs (BIA), Pine Ridge Agency, Branch of Facilities Management in Pine Ridge, South Dakota provides operation and maintenance to all agency facilities and requires No. 2 Fuel Oil (fuel oil) delivery services. Fuel oil is used as a source of heat and electrical generator power for BIA-owned facilities and quarters.

Scope

The scope of work is to provide bulk delivery of fuel oil to the locations listed below. Delivery requests will be made to the contractor on an as needed basis. Preferable delivery time will be during normal working hours, Monday through Friday, 8:00 am MT to 4:30 pm MT with the exception of Federal holidays. The agency Point of Contact (POC) will call in advance to order fuel oil for delivery.

Period of Performance

The period of performance shall be 12 months, beginning the day after the award date.

Description of Tasks

The contractor shall provide fuel oil delivery services as follows:

a. The contractor shall furnish all labor, materials, services, and equipment to deliver fuel oil to the locations listed below in accordance with federal and state guidelines, standard industry processes, and safety procedures.

b. The contractor shall deliver fuel oil on an as-needed basis as follows:

# Location *Estimated Monthly

Requirement

Pine Ridge Agency Administration Building 159 Main St Pine Ridge, SD 57770

1,400 gal.

Pine Ridge Adult Offenders Facility (AOF) 1001 Horse Thief Parkway & S Hwy 407, bldg. 1001 Pine Ridge, SD 57770

150 gal.

Government Quarters Vacant/Renovation Units 101 Agency Rd, bldg. 162 Pine Ridge, SD 57770

300 gal.

Pine Ridge Justice Center 1001 Horse Thief Parkway & S Hwy 407, bldg. DC1 Pine Ridge, SD 57770

150 gal.

*Estimated Total Requirement (over 12 months) 24,000 gal.

*Quantities shown are estimates ONLY and may change depending on the weather and outside air temperature.

c. The contractor shall provide constant surveillance during delivery by having a person in attendance at all times at the point of transfer.

d. Spillage: Accidental release or spillage during delivery of the product by the contractor shall result in the contractor being held responsible for all costs associated with the cleanup and disposal of all contaminated soil. When a spill occurs, the contractor shall immediately notify the Department of Environmental Protection (DEP). Cleanup and disposal must be conducted in accordance with state and federal regulations and guidelines.

Inspection and Acceptance

Acceptance of services shall be provided by the POC identified below. The contractor shall provide a delivery ticket to the accepting official for verification and signature. Fuel oil MSDS data sheet shall be provided by the contractor.

Correspondence

To promote timely and effective administration, correspondence shall be subject to the following procedures:

Technical correspondence where technical issues relate to compliance with the requirements herein shall be addressed to the POC with a courtesy copy (Cc) to the Contracting Officer (CO).

All other correspondence that proposes or otherwise involves waivers, deviations, or modifications to the requirements, terms, or conditions of this SOW shall be addressed to the CO with a Cc to the POC.

Non-payment for Unauthorized Work

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed CO. Only a duly appointed CO is authorized to change the specifications, terms, and conditions under this effort.

Points of Contact

Agency Point of Contact (POC) Name: Vincent Martin, Facility Operation Specialist Supervisory Address: 101 Agency Rd

Pine Ridge, SD 57770 Phone: (605) 867-5143 Fax: (605) 867-5101 Email: Vincent.Martin@bia.gov

Contracting Officer (CO) Name: Madisen Bourland Address: 115 4th Ave SE, Suite 400, MC206 Aberdeen, South Dakota 57401 Phone: (605) 301-0995 Email: Madisen.Bourland@bia.gov mailto:Vincent.Martin@bia.gov mailto:Madisen.Bourland@bia.gov