PWS - Catholic Priest Services (DRAFT) dtd 2-July-2025.pdf

DRAFT

PWS, Catholic Priest Services

PERFORMANCE BASED WORK STATEMENT

FOR

CATHOLIC PRIEST SERVICES

Seymour Johnson Air Force Base 2 July 2025

Table of Contents

1. CONTRACT TITLE. Catholic Priest Services

2. DESCRIPTION OF SERVICES

3. INTERMITTENT SERVICES

4. AUXILIARY SERVICES

5. OTHER CONSIDERATIONS

6. QUALIFICATIONS, EXPERIENCE, AND SPECIAL REQUIREMENTS

7. BASE ACCESS PASSES FOR CONTRACTOR

8. SERVICES SUMMARY

9. CONTRACTING OFFICER’S REPRESENTATIVE

10. PHYSICAL SECURITY

11. CONTRACTOR MANPOWER REPORTING

12. APPENDIX

1. CONTRACT TITLE. Catholic Priest Services

2. DESCRIPTION OF SERVICES.

The Contractor shall provide Catholic priest services in support of the St. Michael the Archangel Catholic Community, Seymour Johnson Air Force Base (SJAFB), North Carolina. This requirement supports the overall Catholic community program and the SJAFB Chapel’s contingency support plan by ensuring the continuity of Catholic pastoral ministries and spiritual services. Services shall include, but may not limited to, conducting, providing, and/or officiating Roman Catholic Mass, confessions, sacramental ministrations, wedding ceremonies, baptisms, Catholic pastoral counseling, conferences, and other religious services.

2.1. GENERAL. Services subject to this contract are herein categorized as either Intermittent Services or Auxiliary Services. Service subcategories are identified as Administrative, Recurring/Regular, Scheduled, and Emergency Services. The Contractor shall provide all personnel, travel, administrative, preparatory efforts, and performance of work necessary perform services herein. The Government shall provide liturgical materials for services

2.1.1. For continuity of performance, the intent of this contract is for the Contractor to provide one qualified (reference Section 9) Catholic priest to perform all services; however, the Contractor may designate an equally qualified alternate, as/if needed, to function as a “back-up” to the Contractor-provided Catholic priest during the performance of Auxiliary Services.

2.1.2. BACKGROUND. While the St. Michael the Archangel Catholic Community population and coverage requirements fluctuate due to the unique nature of the military community, the following historical snapshots serve to provide insight to the average workload for Catholic services at Seymour Johnson Air Force Base (SJAFB):

2.1.2.1. On average, approximately 140 to 150 attend Sunday Mass

2.1.2.2. The average Catholic Priest Chaplain averages one three-week extended absence per year and one six-month extended absence every 18 months.

2.1.2.3. The average annual workload includes:

2.1.2.3.1. Two (2) Weddings

2.1.2.3.2. Eight (8) Baptisms

2.1.2.3.3. Two (2) Memorials

2.1.2.3.4. One (1) Funeral

2.2. CONTRACT TYPE: This requirement shall result in one indefinite delivery indefinite quantity (IDIQ) contract. Services subject to this contract will be executed via individual task orders made against the IDIQ. Task orders for Intermittent Services will identify a quantity of service units (reference Section 3.7) to be performed within a designated performance period;

whereas, task orders for Auxiliary Services will identify a quantity of days (reference Section 4).

Ordering period(s), ordering minimum/maximum, and overall contract thresholds shall be identified on the SF 1449.

3. INTERMITTENT SERVICES.

During times when an SJAFB Catholic Chaplain (herein referenced as Chaplain) is on station (i.e. not deployed, on temporarily duty, etc.), services provided by the Contractor shall be minimal and primarily restricted to when the Chaplain is unavailable; however, provision of some services may be determined as necessary to maintain the Contractor's training and/or experience within the community. Thus, the intent of Intermittent Services is to provide short term (less than 14 consecutive calendar days) coverage and continuity throughout a designated performance period.

3.1. SCHEDULING INTERMITTENT SERVICES. Intermittent Services shall be quantified by service “units” in order to afford maximum flexibility (reference Section 3.7). Unless otherwise specified on the individual task order, and to the maximum extent possible, the scheduling of Intermittent Services shall be mutually coordinated (reference Section 3). Unless mutually agreed upon between the Government and the Contractor, the Contractor shall be afforded a minimum of 10 calendar days from written notification to the performance of Intermittent Services.

3.1.1. Emergency and/or As-Needed Services (reference Sections 3.7 and 3.6) may be rendered as Intermittent Services; however, the Contractor is not contractually obligated to provide these services as performance of Intermittent Service Unit(s).

3.2. ADMINISTRATIVE SERVICES. Administrative units may be utilized for schedule coordination, training, fellowship/community immersion, and/or other administrative services.

Administrative services will generally be scheduled on an as-needed basis, and the specific date(s) and/or time(s) for the performance of Administrative Services shall be mutually agreed upon by both the Chapel POC and the Contractor.

3.2.1. Schedule Coordination. At minimum, one Administrative Unit shall be performed each month encompassing the overall administrative and schedule coordination between the Chapel POC and the Contractor. Administrative coordination may be performed via email, virtual meeting, telephone communication, or a combination thereof.

3.2.1.1. The Chapel POC and/or COR will provide a schedule of upcoming events and/or requested service(s) to the Contractor monthly and/or as needed to address any significant calendar changes. Each month, and to the maximum extent possible, the Chapel POC and/or COR and Contractor will work together to determine days, times, and type of service the Contractor shall perform as Intermittent Services (reference also Section 3.1). The intent/goal is for the Contractor to perform, at minimum, one regular or scheduled service monthly.

3.2.1.2. Time and effort necessary for performance of administrative/schedule coordination each month is anticipated to be nominal and to generally consist of receipt/review of upcoming schedule and a reasonable amount of follow-up email(s) and/or discussion(s) necessary for coordination. Government-requested teleconference(s) and/or virtual meeting(s) will not exceed 45 minutes per Administrative Service Unit.

3.2.1.3. In event circumstances necessitate extensive and/or more frequent administrative/schedule coordination (i.e. numerous schedule changes, multiple Government-requested exceeding a total of 45 minutes, etc.), and the additional time/effort required is determined to be outside the Contractor’s control, the contracting officer may determine to increase the quantity of Administrative Service Unit(s)

3.2.2. Training. Required training associated with this contract is anticipated to be minimal.

Training requirements shall be restricted to orientation to the SJAFB Chapel’s general operational procedures or training determined necessary for performance. Training requirements shall be identified by the Chapel POC, COR, and/or contracting officer. In event the Contractor objects to a specific training, discussions will be held between the Contractor and Government for resolution.

3.2.2.1. Training shall be provided at no cost to the Contractor.

3.2.2.2. Training shall be performed at onsite (SJAFB) or virtually, as determined by the Chapel POC, COR and/or contracting officer. Training performed at an alternate location (not virtually and/or at SJAFB) shall be mutually agreed up by all parties.

3.2.3. Fellowship. Due to the unique nature of pastoral services, periodic fellowship may be necessary to ensure sufficient immersion within the St. Michael the Archangel Catholic Community, particularly after initial award of the contract and/or in instances of longer intervals between performance of regular and/or scheduled services. (See also Section 3.2.1.1.)

3.2.4. Extended Performance Requirements for Regular/Scheduled Services. The Government recognizes that there may be instances in which Regular and/or Scheduled Services (reference Sections 3.3. and 3.4.) may extend in duration beyond what is reasonably expected at no fault of the Contractor. In these instances, the contracting officer may determine a quantity of Extended Performance Requirements in addition to the Regular/Scheduled service unit(s) is appropriate.

3.3. REGULAR (RECURRING) SERVICES. Regular Services are those that are traditionally provided on a recurring basis and at pre-designated day(s) and time(s). The Contractor shall maintain liaison with the Chapel POC and/or COR before and after all services.

Regular services include, but may not be limited to, the following:

3.3.1. Weekend Mass. Held every Sunday at 0900.*

3.3.2. Daily Mass. Held every Monday through Thursday at 1130.* On Holy Days of Obligation, Daily Mass is held at both 1130 and 1700.*

3.3.3. Sacrament of Reconciliation (Confession). Held every Sunday from 0815 to 0845*

3.3.4. Other Recurring Sacraments and/or Services Not Otherwise Identified

* NOTE: Day(s) and time(s) are in accordance with the SJAFB Chapel’s recurring service schedule, current as of the date of the document, and are subject to change.

3.4. SCHEDULED SERVICES. Schedule Services are events and/or ministration requirements that are pre-planned, at minimum, 10 calendar days prior to performance. The Contractor shall maintain liaison with the Chapel POC and/or COR before and after all services.

Scheduled Services may include, but may not be limited to, the following:

3.4.1. Special Masses and/or Holy Days of Obligation

3.4.2. Sacrament of the Sick

3.4.3. Baptisms

3.4.4. Memorials

3.4.5. Weddings

3.4.6. Pastoral Counseling

3.4.7. Conferences (e.g. Pre-Marriage Seminar)

3.4.6. Other Scheduled Services Not Otherwise Identified

3.5. AS-NEEDED SERVICES. As-needed serves are events and/or ministration requirements that are either not pre-planned and/or are scheduled with less than 10 calendar days prior to performance. Performance of as-needed services are subject to the Contractor’s consent and availability during performance of Intermittent Services. As-needed Services may include, but may not be limited to, the following:

3.5.1. Special Masses and/or Holy Days of Obligation

3.5.2. Sacrament of the Sick

3.5.3. Baptisms

3.5.4. Baptisms

3.5.5. Memorials

3.5.6. Funerals

3.5.7. Pastoral Counseling

3.5.8. Other Services Not Otherwise Identified

3.6. EMERGENCY SERVICES. For the purposes of this contract, Emergency Services are defined as performance requirements with less than 48 hours notification. During the performance of Intermittent Services, the Government will request the Contractor to perform Emergency Services only during times the Chaplain is not available. The performance of Emergency, Intermittent Service(s) is dependent upon the Contractor’s consent and availability.

(See also Section 3.1.1.)

3.7. SERVICE UNITS. All Intermittent Services shall be quantified as units. This will provide for maximum flexibility and minimize administrative burden(s) for both parties. Each performance type (i.e. Mass, funeral, training, etc.) shall be designated a fixed quantity of unit(s).

Unit per performance type ratio is established with consideration of various factors, to include but may not be limited to, preparatory requirements, time, and effort normally/reasonably required for the event/activity.

3.7.1. Unit per Service designations are as follows:

3.7.1.1. Each weekend Mass of 1 hour to 1.5 hours constitutes (one unit).

3.7.1.2. Each weekday Mass from 30 minutes to 45 minutes constitutes (one unit).

3.7.1.3. Each session of confessions (available 30 minutes prior to start of weekend mass and 30 minutes after weekend mass to be available to take confessions) constitutes (one unit)

3.7.1.4. Each weekend/weekday special Mass/holy days of obligation of 1 hour to 1.5 hours constitutes (one unit)

3.7.1.5. Each memorial service constitutes (one unit)

3.7.1.6. Each funeral service constitutes (one unit)

3.7.1.7. Each wedding officiated constitutes (one unit)

3.7.1.8. Each sacrament of the sick response constitutes (one unit)

3.7.1.9. Each additional sacrament, to include baptisms, constitutes (one unit)

3.7.1.10. Each confession session of 30 minutes availability (other than at worship services) constitutes (one unit)

4. AUXILIARY SERVICES.

During times when an SJAFB Catholic Chaplain is not on station (i.e. deployed, on temporarily duty, extended leave, etc.) and/or the Contractor’s services are required for the provision of all Catholic services, a task order shall be issued for Auxiliary Services quantified by the number days.

4.1. SCHEDULING AUXILIARY SERVICES. The Government will make every effort to notify the Contractor of potential Auxiliary Service requirements as early as is feasible. Unless otherwise mutually agreed upon, the Contractor shall be notified in writing at least 30 calendar day before the performance start date of Auxiliary Service requirements with a performance period of 14 consecutive days or more.

4.1.1. Task orders for Auxiliary Services will be quantified by days (not by units). Unless otherwise notified, the Contractor shall perform all Catholic services, to include Administrative Coordination and applicable Regular (Recurring), Scheduled, As-Needed, and Emergency Services. Services shall be performed in accordance with the SJAFB Chapel schedule and/or scheduling norms.

4.2. ADMINISTRATIVE SERVICES AND CONSIDERATIONS. Administrative Auxiliary Services include, but may not be limited to, schedule coordination, training, fellowship/community immersion, and/or other administrative services. Administrative services will be performed in accordance with SJAFB Chapel’s normal operating procedures.

4.2.1. Schedule Coordination. The Chapel POC and/or COR will provide a schedule of upcoming events and/or requested service(s) to the Contractor monthly and/or as needed to address any significant calendar changes. The Contractor and Chapel POC and/or COR, as applicable, to coordinate necessary scheduled, as-needed, and emergency services.

4.2.2. With exception of Emergency Services, Catholic Holidays and Special Services, and unless otherwise mutually agreed upon, service performed as Auxiliary Services shall be scheduled between Sunday through Thursday during the hours of 0730 and 1630.

4.2.3. Training. As stated at Section 3.2.2 through 3.2.2.2 of this document.

4.3. REGULAR (RECURRING) SERVICES. The Contractor shall provide all services as stated at Section 3.3. through 3.3.5 of this document.

4.4. SCHEDULED AND AS-NEEDED SERVICES. The Contractor shall provide all Scheduled and As-Needed Services. The Contractor shall maintain liaison with the Chapel POC and/or COR before and after all services. Scheduled Services may include, but may not be limited to, the following:

4.4.1. Special Masses and/or Holy Days of Obligation

4.4.2. Sacrament of the Sick

4.4.3. Baptisms

4.4.4. Memorials

4.4.5. Weddings

4.4.6. Pastoral Counseling

4.4.7. Conferences (e.g. Pre-Marriage Seminar)

4.4.8. Baptisms

4.4.9. Funerals

4.4.10. Pastoral Counseling

4.4.11. Other Services Not Otherwise Identified

4.5. EMERGENCY SERVICES. For the purposes of this contract, Emergency Services are defined as performance requirements with less than 48 hours notification. During the performance of Auxiliary Services, the Contractor shall perform Emergency Services as applicable.

4.5.1. While the nature of emergencies and emergent circumstances are unpredictable, the Chapel POC and/or COR will make every effort to notify the Contractor of emergency services as soon as feasibly possible and/or within the following standard timelines:

4.5.1.1. Funerals and/or Memorial Services. The Catholic chaplain or designee will attempt to notify the contract priest a minimum of 48 hours in advance of funerals and/or memorial services when possible.

4.5.1.2. Weddings. The Catholic chaplain or designee will attempt to notify the contract priest a minimum of 1 day prior to officiating weddings.

4.5.1.3. Sacrament of Anointing the Sick. The Catholic chaplain or designee will attempt to notify the contract priest a minimum of 2 hours in advance of performing the sacrament of anointing the sick when possible.

4.5.1.4. Additional Sacraments. The Catholic chaplain or designee will attempt to notify the contract priest a minimum of 1 day in advance for additional sacraments when possible.

4.5.1.5. Emergency Confessions. The Catholic chaplain or designee will attempt to notify the contract priest a minimum of 1 day in advance for emergency confessions when possible.

4.5.1.6. Other Services Not Otherwise Identified.

5. OTHER CONSIDERATIONS.

5.1. COMMUNICATION. The Contractor shall provide telephone and email contact information for administrative and schedule coordination. The Contractor shall respond to all requests for communication (email and/or telephone calls) by the contracting officer and/or Chapel POC and/or COR within one (1) workday of receipt.

5.2. The Contractor shall provide after-hours contact information to be used by authorized Chaplain Corps personnel in case of mission essential coordination of emergent services.

5.2. HOURS OF OPERATION. The Contractor’s performance hours shall be consistent with the type of service(s) being performed as identified in Sections 3 and 4 of this document.

5.3. ABSENCES. The Contractor shall notify the responsible Catholic Chaplain at least five (5) working days in advance for any planned absence.

5.3.1. Alternates. The Contractor is responsible for providing an equally qualified, Government-approved replacement in the event of absences. Within 60 days of initial contract award, the Contractor shall provide personnel qualification package for the Government’s review of, at minimum, one equally qualified replacement that may serve as alternate in event of planned and/or unplanned absences. (Reference also Section 6.)

5.4. OPERATIONS SECURITY (OPSEC). The Contractor personnel will participate in the OPSEC program locally administered by the SJAFB activity if applicable.

5.4.1. Background Check(s). The applicant must be able to submit the following items:

Provide all information necessary for background investigation to include an Installation Records Check (IRC), proof of a completed Child Care National Agency Check and Inquiries (CNACI). In accordance with DoDI 1402.5, a criminal history background check must be accomplished for all individuals working with minors. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further costs to the government. If criminal history is found, the contract will be terminated at no further cost to the government.

5.5. QUALITY ASSURANCE. The Government will monitor the Contractor's performance.

The Government may increase or decrease the number of quality assurance inspections as performance indicates. The Government reserves the right to inspect all the Contractor's performance to ensure services are received. The Contracting Officer (CO), Quality Assurance Personnel (QAP), or Contractor may hold performance meetings regularly or as requested.

(Reference also Section 8.)

6. QUALIFICATIONS, EXPERIENCE, AND SPECIAL REQUIREMENTS

6.1. The Contractor shall be a validly ordained Roman Catholic priest in good standing with the bishop of his diocese or the superior of his religious order in the Catholic Church and must be endorsed by document.

6.2. The Contractor shall provide written proof of permission from his diocesan bishop or religious superior to enter into these services, and must be endorsed by the Ecclesiastical Endorsement from the Archdiocese for the Military Services (AMS), USA (http://www.milarch.org/) prior to contract start. It is the regular policy of the AMS to grant endorsements only to those priests who will be contracting directly with the contracting office of http://www.milarch.org/).

http://www.milarch.org/ http://www.milarch.org/).

a military installation. The AMS will not endorse a priest who is subcontracted by a third-party contractor.

6.3. The contractor shall be a positive and self-directed individual with high standards of personal and moral conduct/decorum.

6.4. The contractor shall be able to work cooperatively with chaplains, religious affairs airmen and other chapel contractors in an ecumenical/interfaith setting.

6.5. The contractor shall have knowledge of military customs and courtesies or be willing to learn.

6.6. The contractor must immediately notify the Wing Chaplain, or designated representative, of any change in ecclesiastical and or endorsement status.

6.7. The Contractor shall understand the importance of chaplains' requests and deadlines. The Contractor must have the ability to provide chapel services and have good organizational skills.

6.8. Must be able to speak, read, and write English proficiently.

6.9. Must be sensitive to the Chapel’s multi-faith mission.

6.10. Contractor personnel shall present a clean, neat appearance and be easily recognized (e.g.

Clergy wear).

6.11. Smoking is not permitted in any government building or work area. Smoking is authorized only in designated areas.

6.12. The Contractor shall not employ persons for work on the contract if such employee is identified to the Contractor by the Contracting Office as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. The personnel performing this duty shall be responsible for the performance of the work and shall have full authority to act for the Contractor on all matters relating to daily contract operations.

6.13. The Contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the U.S. military, unless such person seeks and receives approval in accordance with Joint Ethics Regulation. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such an employment would be contrary to Air Force Policies.

7. BASE ACCESS PASSES FOR CONTRACTOR

The Contractor shall obtain identification cards and base passes for self and vehicle. Application shall be coordinated through the CO or designated representative. At time of application, Security Forces may conduct a background check. The Contractor shall be responsible for all passes issued to him under this contract. The Contractor shall return all identification cards and base passes to Security Forces within 24 hours of termination of employment or completion of this contract to return.

8. SERVICES SUMMARY.

8.1. The Contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission needs. For the Performance Objectives to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these

Performance Thresholds means that contractor Quality Control (QC) is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Para Performance Threshold

SS 1: Did the Contractor provide scheduled services during contract period?

2.1.1. 100%

To Be Identified pending final PWS revision

9. CONTRACTING OFFICER’S REPRESENTATIVE.

9.1. The Contracting Officer’s Representative (COR) is the authorized government representative(s) who will perform assessments of the contractor’s performance. After contract award, the identity of the COR, with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

9.2. The COR(s) will inform the contract manager in person when discrepancies occur and will request corrective action. The COR(s) will make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to initial the entry on the checklist.

9.3. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR(s).

9.4. The services to be performed by the contractor during the period of this contract shall always be subject to review by the Contracting Officer or authorized representative(s).

10. PHYSICAL SECURITY.

10.1. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the close of each work period, government facilities, property, and materials shall be secured.

10.2. KEY CONTROL. The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons.

10.3. The contractor shall immediately report the occurrences of a loss of duplicate key to the contracting officer.

10.4. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the contracting officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

10.5. The contractor shall prohibit the use of keys issued by the government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

10.6. CONSERVATION OF UTILITIES. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

10.6.1. Lights shall be used only in areas where and when work is being performed.

10.6.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

10.6.3. Water faucets or valves shall be turned off after the required use has been accomplished.

10.6.4. Government telephones shall be used only for official government business.

10.7. ENVIRONMENTAL CONTROLS.

10.7.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Japan Environmental Governing Standards (JEGS), and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

10.7.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to Kadena AB Fire Dept at 911. The liability for the spill or release of such substances rests solely with the contractor and its agent.

10.7.3. Material Storage and Use. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

10.8. GOVERNMENT OBSERVATIONS. Government personnel, other than contracting officers (COs) and CORs, may from time to time, with CO coordination, observe contractor operations. However, these personnel may not interfere with contractor performance or make any changes to the contract.

10.9. SAFETY REQUIREMENTS. In performing work under this contract, the contractor shall:

10.9.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

10.9.2. Perform work in a safe manner as required by OSHA 2206, General Industry, Occupational Safety and Health Standards (29 CFR 1910).

10.9.3. Develop and provide at the start of the orientation period or the start of the first operational performance period (if there is no orientation period) a safety plan for the protection of government facilities and property and to provide a safe work environment for contractor personnel.

10.9.4. Provide protection to government property to prevent damage during the period the property is under the control or in possession of the contractor.

10.9.5. Include a clause in all subcontracts to require subcontractors to comply with the safety provisions of this contract as applicable.

10.9.6. Record and report promptly (within one hour) to the contracting officer or designated government representative (GR) all available facts relating to each instance of damage to government property or injury to either contractor or government personnel.

10.9.7. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

10.9.8. If the government elects to investigate the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

10.9.9. Include a clause in each applicable subcontract requiring the subcontractor's cooperation and assistance in accident reporting and investigation.

11. CONTRACTOR MANPOWER REPORTING

11.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Air Force via a secure data collection site. The contractor is required to completely fill in all required data fields at https://afcmra.hqda.pentagon.mil.

11.2 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY) which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

https://afcmra.hqda.pentagon.mil/ https://afcmra.hqda.pentagon.mil/

12. APPENDIX

12.1. ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

CFR Code Federal Regulation

CO Contracting Officer

COR Contracting Officer Representative

DEPT Department

DOD Department of Defense

FAR Federal Acquisition Regulation

GR Government Representative

OSHA Occupational Safety and Health Act

PBSA Performance Based Service Acquisition

PWS Performance-Based Work Statement

QA Quality Assurance

QCP Quality Control Program

SS Services Summary

USAF United States Air Force