A05 - SOW _BFSU Mammo Tracking Support Software.pdf
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- Attached to
- OmniCare Mammography Tracking Support Software
- Solicitation number
- 75H70926BAO_041
About this file
This is a Statement of Work (SOW) for Mammography Tracking Support Services required by the USPS Indian Health Service at Blackfeet Community Hospital in Browning, Montana. The software implementation is mandatory to achieve American College of Radiology (ACR) accreditation and ensure compliance with federal Mammography Quality Standards Act (MQSA) regulations for annual mammography result tracking and FDA/MQSA medical audits.
The contractor shall provide an all-inclusive licensing agreement for the OmniCare Mammography Patient Manager platform, which must be compliant with MQSA and licensed by the ACR for BI-RADS and NMD standards. Key deliverables include patient medical records management (demographics, exams, communication, pathology), comprehensive breast imaging patient management, patient communications (letters, results, follow-ups, overdue notices), pathology tracking, quality assurance auditing, breast ultrasound and MRI tracking, forms and label printing, management reporting with auditing capabilities, and communications management. The contractor shall also provide two Network Module user licenses, consultation and system setup customization, initial data conversion from existing files, unlimited online training and implementation support, twelve months of technical support and updates, integrated Tyrer-Cuzick High Risk Patient Assessment model license for one facility, and an OmniGate HL7 Interface Module with RPMS for patient data integration. Performance of work shall occur at 760 Hospital Circle, Browning, MT 59417. The period of performance includes a base year from May 1, 2026 through April 30, 2027, with two optional twelve-month renewal periods (May 1, 2027–April 30, 2028 and April 1, 2028–April 30, 2029), contingent on funding availability. Delivery must coincide with the contract award date.
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Statement of Work (SOW)
1. PROJECT TITLE: Mammography Tracking Support Services
2. BACKGROUND/PURPOSE: Federal regulation through the Mammography Quality Standards Act (MQSA) requires mammography results to be tracked annually. This software will also assist with the Medical Audits conducted annually by the FDA/MQSA.
Implementing this software is mandatory for our new mammography program at Blackfeet Community Hospital to achieve ACR accreditation. It is not optional—this software is required to meet safety regulations and ensure accurate breast cancer screening. Any delay in implementation will stop us from launching this service and prevent us from achieving accreditation.
3. SCOPE: Shall provide MQSA with patient demographic information, along with providing the ability to print out and mail results, reminders, and follow-up letters.
OmniCare will also provide the department with the ability to print out mammography history forms upon appointment arrival.
4. APPLICABLE DOCUMENTS:
OmniCare Quote
5. TASKS: The contractor shall provide an all-inclusive licensing agreement for the below evidence-based clinical decision support (CDS) criteria and technology solutions, Support Tool, by providing access with a unique user ID and initial password to their healthcare platform to manage administrative tasks. Services as follows:
• OmniCare Mammography Patient Manager Compliant with MQSA, Licensed by the ACR for BIRADS and NMD
a. Patient Medical Records: demographics, exams, communication, pathology
b. Comprehensive Breast Imaging Patient Management
c. Patient Letters, Results, Follow Ups, Overdue, MD Summaries
d. Pathology Results, Outcomes, Quality Assurance Auditing
e. Breast Ultrasound, MRI, Core/Surgical Biopsy Tracking
f. Forms, label printing: history sheets, recs, forms, barcodes
g. Management Report Writer: Audits, Stats, Graphs
h. Communications Management, Marketing Referral and MD Relations
• Network Module-2 user licenses
• Consolation, System Setup and Customization:
---of your forms, letters, letterhead, setup data, data screens… ---assistance with preparation and planning for MQSA and ACR inspections
• Initial Data Conversion ---Form provided patient and physician files system into Omnicare
• Unlimited Online Training and Implementation
• Includes 12 months of technical support and updates
• Intergraded High Risk Patient Assessment
a. Activation and license for integrated Tyrer-Cuzick Risk Model-First Year
b. License for 1 facility
c. Insight is licensed to integrate the TC model. This license and TC IBIS software are developed by London England based Cancer Research Technologies, LTD.
d. High Risk Patient Dashboard and Management System
• OmniGate HL 7 Interface Module, with RPMS
---of patient demographics, exams, and results/reports ---extraction of BIRADS, follow up, and density codes from formatted reports
6. DELIVERABLES AND DELIVERY SCHEDULE: Delivery shall occur to coincide with the time of award.
7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION: NONE
8. PLACE OF PERFORMANCE: USPS Indian Health Service, Blackfeet Service Unit, 760 Hospital Circle, Browning MT 59417.
9. PERIOD OF PERFORMANCE: Shall include a twelve (12) month base year and two twelve (12) month option periods. Option periods are contingent on funding availability.
Base Year 05/01/2026 – 04/30/2027 Option Yr 1 05/01/2027 – 04/30/2028 Option Yr 2 04/01/2028 – 04/30/2029
10. SECURITY: NONE
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