A05_RFQ_2024-08_Model_Contract_Exh_A_Scope_of_Work.docx

MODEL CONTRACT | RFQ 2024-08 Page 2 of 16 California State Lands Commission | [Firm Name] Electrical Safety Audit Engineering Consultants

EXHIBIT A

SCOPE OF WORK

Introduction and Background Comment by Shrestha, Dev@SLC: The Firm shall update the header of this Model Contract Exhibit with the Firm's business name.

Established in 1938, the California State Lands Commission (Commission) is composed of the Lieutenant Governor, the State Controller, and the Governor’s Director of Finance. The Commission is primarily a land and resource trust manager. It manages approximately 4 million acres of California's sovereign public trust lands and resources that were received upon admission into the Union in 1850. It also manages other lands that the federal government conveyed to the state (commonly known as school lands) and oversees the management of public trust lands legislatively granted in trust to over 70 local jurisdictions. The Commission also enforces the protections of the Public Trust Doctrine, the State’s property rights, and important environmental quality and marine pollution prevention laws.

Purpose The purpose of this agreement is to contract for services with an electrical engineering Firm to perform the electrical portion of the Commission Safety and Oil Spill Prevention Audits of offshore oil and gas platforms and facilities. The purpose of this agreement is to contract for services with an electrical engineering Firm to perform the electrical portion of the Commission Safety and Oil Spill Prevention Audits of offshore oil and gas platforms and upland production processing facilities.

1) Services & Deliverables

a) The Firm shall provide all labor, equipment, software, transportation, supplies, and materials necessary to complete the scope of work.

b) The Firm shall develop a schedule and final estimated cost for each task requested consistent with those cost rates provided during cost negotiations by the Commission’s Project Manager.

c) The Firm’s assigned team shall include a licensed professional engineer in electrical engineering who is familiar and experienced with offshore oil platforms and associated oil and gas production facilities (Engineer) and who will be responsible for supervising any other electrical engineers assigned to this work.

i) The Engineer will serve as the primary technical specialist for the electrical portion of the Safety Audit of the oil and gas production.

ii) These audits are comprehensive condition and design assessments that are conducted roughly every five years to help ensure the continued safe operation of these facilities for the State of California and the residents

iii) As the lead for the electrical team of the Safety Audit, the Firm will be required to evaluate the maintenance and condition of electrical systems on these facilities, compliance with National Electric Codes (NEC) and California Electric Code (CEC), Commission regulations, appropriate industry standards from National Fire Protection Association (NFPA), and American Petroleum Institute (API) Standards and Recommended Practices.

iv) A separate listing of findings and a formal written report will be prepared for each separate facility audited.

d) Billing rates shall be pursuant to Exhibit B Cost Worksheets.

i) Task 1 – Island Grissom

ii) Task 2 – Island White

iii) Task 3 – Island Chaffee

iv) Task 4 – Island Freeman

v) Task 5 – Broadway Mitchell

vi) Task 6 – Pier J1 J3 J4 J5 J6

vii) Task 7 – Platform Emmy

viii) Task 8 – Huntington Beach Onshore facility

ix) Task 9 – Platform Eva

x) Task 10 – Platform Esther

xi) Task 11 – Fort Apache Onshore facility

xii) Task 12 – West Montalvo Leases 735/3314/Colonia

e) During the course of this Agreement, Commission Project Coordinator will issue Work Orders for the Electrical Safety Audit at a site to be determined, on a time and material basis, and said work shall not exceed the allocated Work Order budget. All rates must be consistent with the rates specified in Exhibit B.

i) This shall be a work order-based contract.

ii) The Firm shall not perform or undertake any work that is not indicated or addressed in a formal written Work Order. The Firm shall immediately notify Commission Project Coordinator of any condition or event that may interfere with the completion of the work or which may require modification of the Work Order. Commission Project Coordinator, will in a reasonable time, provide written direction to the Firm clarifying any required adjustment to the Work Order. Any unauthorized modification of the Work Order, work in excess of that provided for in the Work Order, or changes and additions not authorized in writing by the Commission Project Coordinator will not be considered for compensation.

iii) Work Orders - The intent of the Work Order is to prescribe the details for work planning and formation and completion of the work, which the Firm undertakes to, perform in accordance with the terms of the Agreement. All work under this Agreement will be performed through Work Orders issued to the Firm. The Firm will initially receive a work order that includes a proposed scope of work and other pertinent information. The work order may also include supplement specifications, location/site access, site investigation report, and other information needed by the Firm to prepare a work plan for the proposed audit. The Work Order authorizes the Firm to prepare a work plan.

iv) Work Plans - Upon the issuance of a Work Order by the Commission Project Coordinator, Firm shall develop Work Plans based on the Work Order. The Firm shall develop a work plan or schedule for task completion. Identify each major task, necessary subtask, and/or specific milestones by which progress can be measured and payments made. The Commission Project Coordinator must approve Work Plans.

(1) Work Plans shall include, but are not limited to, the following elements:

(a) Introduction - Identify reference documents that will be used to prepare the work plan, summarize the Site visit and contacts made if any, and discuss problems encountered.

(b) Project Supervision - Identify Firm's key personnel and support staff assigned to the project. Describe the organizational relationship for the project and the responsibilities of assigned personnel.

(c) Project Work Elements - Briefly describe the major elements of work required for each Work Order: equipment, methodology, periodic reporting of action items identified, draft and final report, and any other significant items.

(d) Project Schedule- Provide a timeline for all major items of work that identifies the planned work schedule, force levels, and locations. This should include representation at monthly safety audit progress meetings with the operating company and Commission representatives as well as office time preparing action item lists and reports. Estimate in days and hours the time required for the Work Order to be performed. Where multiple locations are included within one safety audit and one work order, identify the time required for each location and the total.

(e) Cost Estimate - Prepare cost estimates which include costs for each major item of work and project supervision. All costs must be consistent with rates specified in Exhibit B. Any items not included in Exhibit B shall be subject to approval of the Commission Project Coordinator.

f) Tasks - The following description of work provides further refinement and scope for the audit of each facility or platform:

i) Review area hazardous classification drawings for changes since the previous audit. Spot check to verify that these drawings remain accurate and that hazardous area classification boundaries have been maintained by any new modifications to equipment, method of installation, and that the physical condition of conduits and their seal mechanisms remain adequate. Verify that new work conduits, seals, and other components are appropriate for use in the locations employed.

ii) Review one-line power distribution electrical drawings for changes since the previous audit. Spot check to verify that distribution systems have not encountered changes that are not documented by changes to the one-line diagrams. Spot check that actual equipment, fittings, conductors or cabling, service capacity, and overload protection remain suitable, and inspect to ascertain if physical condition remains adequate.

iii) Inspect and verify that power distribution system protective equipment is installed and maintained. Inspect and verify that emergency and standby power systems are properly installed, operational, and maintained. Inspect and verify that electric and emergency fire pumps and standby power systems are properly installed, operational, and maintained.

iv) Inspect and verify that the grounding and bonding of equipment remain intact throughout the platform. Inspect and verify that the grounding and bonding of equipment remain intact throughout the facility or platform.

v) Inspect all process and safety instruments and control wiring cabinets to ensure continued code compliance. Check any recent work for appropriate materials, method of installation, and physical condition. Any electrical type system safety features that are required to provide protective shut–in or be fail-safe from American Petroleum Institute (API) Recommended Practice (RP) 14C or the Mineral Resources Management Division (MRMD) regulations should be verified in coordination with the MRMD safety audit team. This includes any gas detection, fire detection, and other critical safety systems that are electrical or electronic that are normally listed on the platform’s Safety Analysis Function Evaluation (SAFE) Chart as defined by API RP 14C.

vi) Inspect normal and standby lighting systems for code compliance, condition, maintenance, and adequacy.

vii) Inspect specialty electrical systems for code compliance, maintenance, and adequacy. These systems include process or plant control systems, safety and emergency shutdown systems, gas detection systems, fire detection systems, aids to navigation, communications equipment, general alarm systems, public address, and cathodic protection systems.

viii) Evaluate for compliance all electrical procedures, maintenance manuals, hazardous energy control and other safety-related electrical manuals, and electrical system and equipment maintenance records.

ix) Provide a matrix of action items identified in Commission format and provide status updates to be coordinated with Commission monthly status updates.

x) Attend the scheduled status meetings (projected as monthly) with Commission and operator personnel as required.

xi) Deliverable - The deliverables for each specific facility or platform audit shall be a written report and action item list for the electrical portion of these Audit activities as described above. It shall include a discussion of the most significant findings from the electrical action item list, and both shall be provided for inclusion in the final Commission Safety Audit Report. The electrical team portion of the Audit Report will be Section 3 and should conform to the Commission format. An outline will be provided with commonly used references. Firm shall submit a draft version for final Commission review and feedback before this electrical section of the complete Audit Report is made final. Both the matrix of action items and the report should indicate significant technical references.

2) Optional Tasks

a) Task 1: Action Item correction verification. Review materials submitted by operating companies and confirm physical changes to the facility or platform as necessary to verify resolution of action items.

b) Task 2: Review of project-related updates to electrical systems. Review materials submitted by operating companies relating to proposed changes to a facility or platform to confirm compliance with codes and regulations. Provide guidance on process information that may need to be updated (single-line diagrams, hazardous area classification drawings, etc) based on the proposed change.

3) Effective Date - The effective date of this Agreement is either the start date specified in Paragraph 2 of the Standard Agreement or the approval date by the Department of General Services, Legal Office, whichever is later. No work shall commence until the effective date. The Firm shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by the State Contract Buyer.

4) Subsequent Solicitation

a) At the Commission’s sole discretion, after the contract award has been made and the contract has been executed, if the contract is terminated with or without cause after performance has begun, the Commission may engage the next-best-value Firm without performing a subsequent solicitation.

b) Additionally, if at any time during negotiation of an agreement with the successful Firm, the Commission determines it is not able to reach an agreement with the successful Firm, the Commission may terminate the negotiations and engage the next-best-value Firm without performing a subsequent solicitation.

5) Amendments

a) Amendments to this Agreement may be proposed by either party and shall be effective by issuance of a written instrument executed by both parties. The Agreement price may be equitably adjusted to reflect any additional costs or new savings resulting from such amendment(s).

b) Work subject to such amendment(s) shall be performed in accordance with all applicable requirements of this Agreement, including any amendments thereto. No guarantee is made hereby that any change(s) or additional work will be authorized or required. The State reserves the right to make all adjustments in the Scope of Work to be performed by the Firm in a manner which, in its sole discretion, determines to be in the best interests of the State, including, but not limited to, the hiring of additional contractors or replacement of subcontractors, subject to all other provisions of this Agreement.

6) Term and Renewals - The Initial Term of this Agreement is for a total of three (3) years. Further renewals for this agreement may be granted by the Commission in order to allow the Firm to complete work under this Agreement that was approved by the Commission prior to the expiration of the Initial Term.

7) Additional Funding - If mutually agreed by the Commission and the Firm, this contract may be amended to include additional funding at the same rates provided in the Firm’s original proposal.

8) Conflict - The parts of this Agreement are complementary, describe, and provide for the completion of the work specified herein. This standard Agreement, including Exhibit A through D, makes up the entire Agreement between the parties. No document or communication passing between the parties hereto shall be deemed a part of this Agreement unless expressly identified as being a part of it.

9) Work Products

a) All documents prepared, developed, or discovered by Firm in the course of providing services pursuant to this contract are the sole property of Firm, shall not become the property of the Commission until paid for and physically delivered to the Commission (or uploaded to SharePoint) by Firm and may not thereafter be used, reused, or otherwise disposed of without the permission of the Commission. Upon completion, or termination of this contract, The Firm will give the Commission all documents prior to filing a final Request for Payment with the Commission.

10) Confidentiality

a) The Firm agrees that all work products produced under this agreement are confidential and shall not be released to any party other than the Commission without first obtaining the written approval of the Commission. The Firm shall include in any contract with a third party for work under this agreement terms that preserve the rights, interests, and obligations created by this section, and that identify the Commission as third-party beneficiaries of those provisions.

11) Intellectual Property

a) The Commission shall retain all intellectual property rights, including ownership, to the written reports.

12) Responsibilities of Project Coordinator

a) The Commission Project Coordinator and Firm Project Coordinator shall be the day-to-day representatives for the administration of this Agreement. Except as otherwise expressly provided, all communications relative to this Agreement shall be given to each Parties’ Project Coordinators. Either party shall have the right to change its Project Coordinator upon written notice to the other party.

b) The Project Coordinators shall agree on the work to be performed for all phases of this project prior to implementation of the project. The work shall not exceed the amount stated in Paragraph 3 of the Standard Agreement, form STD213.

c) The Party’s Agents for this Project are: Comment by Shrestha, Dev@SLC [2]: Firm to update their company contact information in the 3 sections in red text.

i) Commission Project Coordinator

(1) Title

(2) Address

(3) Phone (4)

(5) www.slc.ca.gov

ii) Firm Project Coordinator

(1) Name

(2) Title

(3) Address

(4) Phone

(5) Email

(6) Website address

d) Direct all Agreement inquiries to:

i) Commission Contract Buyer (1) (2) (3) (4) (5)

(6) www.slc.ca.gov

ii) Firm Contracting Contact

(1) Name

(2) Title

(3) Address

(4) Phone

(5) Email

(6) Website address

iii) Commission Accounting Contact (1) (2) (3) (4) (5) (6)

iv) Firm Accounting Contact

(1) Dept

(2) Name

(3) Address

(4) Phone

(5) Email

(6) Website address