A05_PWS_Solar_for_Complex_20210622_jmt2.pdf

Design and installation of a solar panel system at the San Diego National Wildlife Refuge Complex, Chula Vista, California

Part 1

General Information

1. GENERAL: This is a non-personal services contract to design and install a solar panel system on the maintenance garage located at the San Diego National Wildlife Refuge Complex, Chula Vista, California.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to design and install a solar panel system as described in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

The project, which is located at 1080 Gunpowder Point Drive, Chula Vista, California 91910 (Figure 1), involves designing and installing a solar panel system on the roof of the maintenance garage facility (Figure 2). The roof of the maintenance facility has approximately 2,240 square feet of usable space for installation. The solar panel system should produce approximately 20 kilowatts (kW) Direct Current (DC) of electric power for powering a fleet of electric vehicles and powering the maintenance garage. The roof of the maintenance garage is flat, and the panels should be arranged appropriately to optimize the amount of electric generation. Installation shall connect to the exiting electrical room in the facility.

Figure 1. Location of the project in Chula Vista, California, at the San Diego National Wildlife Refuge Complex (San Diego Bay in this figure), 1080 Gunpowder Point Drive, Chula Vista, CA 91910.

Figure 2. Maintenance garage (white roof) is the location for the project.

1.2 Background: There are currently no solar panels on the maintenance garage at San Diego National Wildlife Refuge Complex. The goal with this project is to have a system designed and installed to charge a future electrical vehicle fleet and power the maintenance garage.

1.3 Objectives: Design and installation of an approximately 20kW DC solar panel system, obtain any required permits for the solar installation, and coordinate with the contracting officer’s representative (COR), select refuge staff and local utility company, San Diego Gas and Electric, to successfully activate the system.

1.4 Scope: The contractor shall provide all plans and specifications, material and labor required to fulfill the requirements of this contract. The contractor will also coordinate with the COR and refuge staff to ensure the proper permits required by San Diego Gas and Electric are obtained and the system is activated properly.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months following the Notice to Proceed. The Period of Performance reads as follows:

Base Year: Starts upon Notice to Proceed from the Contracting Officer and ends 12 months after that date, with completion by approximately June 30, 2022.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Federal Government observes the following holidays; work cannot occur on these dates.

New Year’s Day Labor Day Martin Luther King Jr. Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: If work is to be performed on/in a government facility, the contractor is responsible for conducting business, between the hours of 7 AM to 5 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the maintenance garage located at 1080 Gunpowder Point Drive, Chula Vista, California 91910 at the San Diego National Wildlife Refuge Complex.

1.6.6 Type of Contract: The government will award a (Type of contract to be determined by CO and the customer).

1.6.7 Security Requirements: N/A

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. N/A

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The contractor should have experience in successful design and installation of solar panel systems for fleet charging and working with San Diego Gas and Electric to ensure that proper permits and inspections are completed as required

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government:

Primary: Jill Terp, Deputy Project Leader, Jill_Terp@fws.gov 619-719-8579

Secondary: Andy Yuen, Project Leader, Andy_Yuen@fws.gov 760-535-7065

The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 am and 5:00 pm Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain badges or identification cards to implement the contract.

1.6.13 Contractor Travel: N/A

1.6.14 Other Direct Costs: N/A

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide project oversight, contractor and equipment access to the project location, temporary outdoor storage areas, and management of the public on site.

3.2 Facilities: The Government will provide access to the facility where the work will be completed.

Restroom facilities will be provided to the contractor on site.

3.3 Utilities: The Government will provide access to small amounts of water (i.e., for washing or drinking) and access to government restroom. The government will also provide access to the electrical room associated with the facility where work is being performed. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: A key will be provided to an access gate into the facility; key must be returned upon completion of the project.

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all personnel, supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide all materials necessary to complete the project.

4.4. Equipment: The Contractor shall furnish all equipment necessary to implement the project.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all necessary materials, personnel, and equipment and pertinent services for design and installation of a solar panel system as identified in this PWS.

5.2. Solar Panel System:

a. Design an approximately 20kW DC solar panel system for the roof of the maintenance garage facility to support a future fleet of electric vehicles and provide power for the maintenance garage.

b. Install the system, including photovoltaic solar panels and all other equipment [e.g., panel mounts, inverters, alternating current combiners, supplemental electrical panel (if necessary)] and all wiring and conduit necessary to connect to the existing or, if necessary, contractor-supplied supplemental electrical panel in the building’s electrical room.

c. Coordinate with refugee staff and San Diego Gas and Electric to ensure any/all permits are obtained by the contractor to connect the system to the local utility’s electrical grid.

d. Ensure panels are appropriately installed to maximize electric generation.

e. Provide an appropriate, industry-standard warranty on equipment and installation.

f. Provide manufacturer’s manuals for the equipment, and a brief training on the system’s operation to the COR and select refuge staff.

g. Ensure the system is operational before the end of the period of performance.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall provide equipment, personnel and materials to complete the design and installation of an approximately 20 kW DC solar panel system as identified within this PWS.

The contractor shall have previous experience with installation of solar panel systems to power electrical vehicle fleets and buildings.

No deviation from the standard.

100% inspection.

PRS # 2

The contractor shall work with the COR, refuge staff, and San Diego Gas and Electric to ensure proper permits are secured for the project, and provide equipment manuals and a brief training to staff.

Contract shall demonstrate previous experience successfully obtaining required permits for solar installations within the San Diego Gas and Electric service area.

No deviation from standard.

100% inspection.