A05_-_PWS.pdf

Performance Work Statement Phase 1 Environmental Site Assessment Support – Alaska Region

Introduction

This RFQ is for a Phase 1 Environmental Site Assessment (PH1 ESA) at the old school site within the Village of Tununak. The objective of the project is to gather information required for site remediation.

The work to be performed includes research of historic documents, site reconnaissance, identification of contamination, risk evaluation, field work, analysis and additional activities to determine the nature and extent of any contaminants present at the site. The scope of the investigation shall provide information sufficient to identify potential liability and risk associated with environmental and public health considerations concerning the property. In addition, the PH1 ESA will allow managers to plan further remediation and investigations, if required, to determine cleanup requirements and design a cleanup action in accordance with the Alaska Department of Environmental Conservation (DEC), federal and tribal laws and regulations.

Background

Tununak is located on the north bank of the Tununak River and the eastern shore of Tununak Bay, approximately 120 miles west of Bethel, Alaska. The geographic description for the old school site is: Seward Meridian, Township 6 North, Range 91 West, Section 28. The Alaska DEC hazard ID number is 4642. The Environmental program ensures BIA’s compliance with environmental laws and regulations related to Native Allotments, Trust properties and BIA-funded projects.

Among the support provided are contaminated site characterizations, remediation, groundwater sampling and laboratory analysis. The intent of the project is to determine the presence of any contaminants at the site.

A PH1 ESA is a mechanism to identify and analyze the potential environmental risks and liabilities associated with a specific parcel of real estate. It has two basic components: a site inspection and a historical records search/ public agency file review. Results are provided in a report.

Work to be Performed

Conduct a PH1 ESA within the Village of Tununak. The Contractor(s) shall furnish the necessary personnel, material, equipment, services and facilities to perform the work for successful completion of the following project objectives for the PH1 ESA:

1. Planning and Project Management: Conduct project kick-off meeting and a planning meeting with BIA; develop work plan, schedule for the tasks and interim milestones.

2. Field Work: Obtain direct, in situ information that connects recognized environmental conditions to the property and identifies potential contaminants of concern.

3. Interviews and Records Review: Obtain information from past and present owners and occupants along with tribal, state and/or local government officials to connect recognized environmental conditions to the property; and obtain and review records and documents for the property that may identify recognized environmental conditions.

4. Report: The report must identify the environmental professional and others conducting steps 2 and 3 listed above, support findings and ensuing opinions with documentation, and use enough detail to allow another party to reconstruct the work that was performed and come to the same conclusions.

Task 1: Planning and Project Management

The contractor(s) will lead a project kick-off meeting with BIA within two weeks of the contract award to introduce the Contractor's Project Manager and key BIA personnel (Project Manager, Contracting Officer). Within one month after the award, a planning meeting will occur where the work plan, including schedule for the task elements will be identified, and interim milestones will be agreed upon and accepted by BIA. Key Contactor personnel/subcontractors will participate in the planning meeting. The Contractor will prepare materials and minutes for these two meetings.

Minutes are due one week from the date of the meeting for review and comments and finalized 10-days after meeting dates. The Contractor should plan for one additional meeting during the period of performance following submittal of the draft final report.

In preparation for the planning meeting, the Contractor shall:

Collect and review existing data and files located on the DEC’s Contaminated Sites website Prepare a draft work plan and submit to BIA for review and approval Prepare a draft health and safety plan (HASP) in accordance with 29 CFR 1910.120 to ensure worker protection Prepare a draft notice to Native Corporation/Village advising them of the proposed site visit and sampling.

Task 2: Field Work

The Contractor will plan field work with BIA personnel to document current site conditions, inspect known and potential sources of contaminants at the old school site in the Village of Tununak. The field work will be coordinated with local tribal governments to ensure adherence to any restrictions.

A thorough inspection of the site is conducted first to familiarize the assessor with the physical parameters of the property and the surrounding properties. During this inspection, the assessor inspects the property and adjacent properties at the property line for signs of obvious contamination such as discolored soil, dead vegetation, underground tank appurtenances, leaking drums or other containers, transformers and evidence of asbestos or lead paint. The assessor also takes note of all current property users and any relevant activity that may have impacted the property being assessed. These observations are documented with photographs and GPS coordinates for the final report. Site visitation will be dependent on weather conditions.

Task 3: Interviews and Records Review

The contractor shall contact and interview past and present owners and occupants as well as, tribal, federal, state and/or local government officials to determine and document any contaminants issues associated with the property. The site visit can include interviews with current owners and neighbors to determine known uses of the property. Surrounding business owners and employees may also be interviewed to determine past uses of the site and surrounding areas.

Historical records are also searched to determine historical ownership and occupancy of the subject property. Chain-of-title documents are obtained from a title company and are reviewed for property ownership. Because property owners are not always property occupants, historical maps and city directories are viewed for property occupancy. Historical references include village directories and Fire Insurance Maps. Available aerial photographs are also reviewed for historical and current property occupants and uses. Aerial photographs are often available for the past 50 to 60 years and property development can be verified by reviewing them. Public agency files are then reviewed for information on the subject property. Environmental regulatory agency files are reviewed for documentation of hazardous substance contamination and/or regulation of the subject property. Files and site lists are reviewed at the Environmental Protection Agency (EPA).

Local village, borough, native corporations and agencies such as fire departments, health departments and public works departments' records are also reviewed. These local agency files may contain information on: building and commercial utilities permits (water, sewer and electrical permits), fire department inspection records/permits for buildings and underground storage tanks;

information on zoning, adjacent landfills and electrical transformers. Interviews with representatives of these local agencies are conducted to expand on the information found in file reviews.

Task 4: Reporting

Based on the site inspection, field work, interviews, historical records and public file review; a report is prepared that summarizes the findings and presents recommendations for further field and laboratory work, if required.

A draft report will be submitted for review by BIA within 45 days following completion of the field work. The contractor shall schedule a joint work session to review the draft report and note comments for incorporation into the 90% submittal to expedite the review process. Following the final review and approval of the draft documentation by BIA, the contractor shall prepare the final report at 100% completion. Final reports shall include an electronic *.pdf version and three hard copies; contractor will provide all electronic files in an editable format to include, Word, Excel, photos, etc.

Schedule and Delivery

Schedule for delivery of contract-required deliverables:

The Contractor will obtain all necessary permits and access permission. Contractor shall adhere to all applicable federal, state and tribal laws and regulations. The Contractor is responsible for any utilities that are damaged during performance and shall repair them immediately at no cost to the Government.

Barring any complications in site access or other site-specific factors, the project shall be completed by the period of performance end date. As data is developed and regulatory agencies provide direction and guidance, Contractor shall be expected to provide timely and quality response to issues raised by the regulator(s). All contact between the public, private or regulatory community shall be made through the BIA, Alaska Regional Office. No information may be released without the written consent of the BIA, ARO.

The government assumes no responsibility for any conclusions or interpretations made by the contractor based on the information made available by the government. Nor does the government assume any responsibility for any understanding reached or representation made concerning conditions, which can affect the work, by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this solicit

References ASTM E1527-21 – Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process (Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process (astm.org)).

Activity Timeframe

Contract Award Task 1. Project Management and Planning Documents Initial Meeting Award Date + 28 days Draft Meeting Minutes Award Date + 35 days Final Meeting Minutes Award Date + 42 days Collaborative Workplan Meeting Award Date + 49 days Draft Workplan Award Date + 56 days Final Workplan Award Date + 64 days Task 2. Interviews and Records Review Award Date + 90 days Task 3. Field Work Spring (conditional on site accessibility) Task 4. Reporting Prepare Draft Report Field Work + 45 days BIA & ADEC Review of Draft Report Field Work + 60 days Submit Final Report Field Work + 75 days