A05_FINAL_PWS_Original_Fort_Doors_Conservation_2022_0620.pdf

FORT PULASKI NATIONAL MONUMENT

SAVANNAH, GA

Conservation of Original Fort Doors

PMIS 262393A

June 2022

NATIONAL PARK SERIVCE

INTERIOR REGION II / SOUTHEAST

TABLE OF CONTENTS

1. BACKGROUND

2. PROJECT INTRODUCTION AND OVERVIEW………………………………………………………………………….. 3

3. REQUIRED SERVICES

4. REQUIRED PERSONNEL ………………………………………………………………………………………………………. 7

5. OTHER CONTRACTOR RESPONSIBILITIES

6. GOVERNMENT FURNISHED PROPERTY, MATERIALS & SUPPLIES

7. PERIOD OF PERFORMANCE

8. HOURS OF OPERATION & WORKFORCE………………

9. SAFETY & ENVIRONMENTAL COMPLIANCE

10. BADGES, MOTOR VEHICLE, TRAFFIC, & PARKING REGULATIONS

11. REPLACEMENT OF CONTRACTOR EMPLOYEES FOR SECURITY REASONS OR CONDUCT

12. QUALITY CONTROL

13. QUALITY ASSURANCE

14. CONTRACTOR’S PROPOSAL PACKAGE

15. POST AWARD SUBMITTALS

16. SUBMITTAL & APPROVAL PROCEDURES …………………………………………………………………………… 15

17. INSPECTION

18. PROJECT PERSONNEL

19. ATTACHMENTS

ACRONYMS

CO Contracting Officer COR Contracting Officer’s Representative FOPU Fort Pulaski National Monument FY Fiscal Year IDT Interdisciplinary Team IR2 Interior Region 2 NPS National Park Service NPT Notice to Proceed OSHA Occupational Safety & Health Administration PRS Performance Requirements Summary PWS Project Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Plan RFP Request for Proposals TBD To Be Determined

Cremone Bolt Design, Fabrication, Installation for Casemate Enclosure Doors

1. Background

Fort Pulaski National Monument (FOPU) was established by Presidential Proclamation No. 1713 on October 15, 1924, and was later transferred to the Department of the Interior as part of the National Park system in 1933. The National Monument, which sits between Savannah and Tybee Island on the Georgia coast, preserves and interprets the 19th century masonry fort and associated landscape that illustrate the evolution of civil engineering and military technology.

Constructed from 1829-1847, Fort Pulaski is one of the best preserved Third System masonry fortifications in the United States and is the monument’s primary resource and visitor destination.

2. Project Introduction and Overview

Several doors original to the era of construction (1829-1848) remain on site and in service at Fort Pulaski National Monument. These exterior doors show signs of weathering and deterioration of components, which has only been exacerbated by flooding from past storms.

Under this project, Fort Pulaski National Monument seeks services for the conservation of two of these doors, located at Stairwell 13 and the North Bastion along with a report detailing their existing condition (pre-conservation) and the applied conservation treatments.

Services are to include cleaning, rust treatment, material stabilization, select replacement of deteriorated features, select repairs, the removal and replacement of inappropriate prior repairs, and finally the application of reversible protective coatings and finishes.

Production and supply of relevant documents (such as material or product specifications, drawings of repairs, and a maintenance plan, etc.) are also required by this contract.

Conservation should follow the Secretary of Interior Standards for Preservation. All work must be reversible and prioritize the retention of original historic fabric to the maximum extent possible. Repairs are to be apparent to the trained eye upon close inspection but should not be visually disruptive. They should provide visual continuity to the architectural feature and not detract or distract from its overall appearance or deviate from the original character.

The doors will continue to be displayed in the fort after their treatment and the door to Stairwell 13 will be subject to continued use. Therefore, the proposed treatment must take these physical and environmental factors into consideration.

3. Required Services

The contractor shall provide all labor, tools, equipment, materials and supervision necessary to fulfill the requirements of the contract, as listed below.

The contractor shall:

• Complete a mandatory post-award site visit where physical investigation of each door shall be completed.

A Field Summary shall be generated and is to include a detail of all pre-conservation conditions noted. This summary is required as a post-award submittal.

Please note –If samples are required, a sample plan must be submitted for review and approval.

Information should include description, location, and size of sample to be taken. The sample plan must be approved in writing prior to sampling.

• Development of final proposal for treatment and specifications of repair, to include but not limited to:

o cleaning o rust treatment o stabilization o select replacement of deteriorated features o select repairs o the removal and replacement of inappropriate prior repairs o the application of reversible protective coatings and finishes

• Carry out approved conservation work on doors

• Produce and furnish the following documents and information:

• Record of Treatment

• Material and Product Specifications

• Sourcing of Replacement Materials

• Drawings

• Field Notes

• Sample Information

• Maintenance Plan Documents should be provided in either a 11x17 or a 22x34 format.

Information is to be clear, concise, and legible.

A digital copy of each above document must be provided to each of the following:

The COR – katherine_d_purcell@nps.gov The CO – Email to be provided upon assignment

Fort Pulaski Facilities Chief/Resources Chief – emily_forlenza@nps.gov

Documents must adhere to submittal requirements, as outlined in Section 16 and Attachment E.

All work is subject to review and acceptance.

Delivery Information Delivery Address Fort Pulaski National Monument

50 Cockspur Island Road Savannah, GA 31410

Delivery must be between the hours of 7 and 2, M-F and must be coordinated with park staff five

(5) working days prior to its arrival.

Contractor is responsible for all shipping to and from the project site and its associated cost.

4. Required Personnel

The professionally qualified members of the team are to include at least two certified conservators, with prior experience in wood and metal conservation.

5. Other Contractor Responsibilities

• Any features removed during conservation (such as rivets, etc) under this requirement must be itemized/ inventoried and delivered to the COR.

These items shall be retained by the NPS.

• Contractor shall provide full warranty of products for a minimum of 2 years.

This warranty is express, not implied, and provides for the repair or replacement of defective items discovered within the aforementioned timeframe.

• The proposal as well as final designs and specifications shall be provided as post award submittals.

Designs, specifications, and proposals should demonstrate how the contractor shall assess and conserve and, where warranted, repair the original doors. How progress of conservation is monitored and/or measured should also be included in these documents.

These proposals must be reviewed and approved by the Contractor’s hardware engineer prior to review and approval by the CO and COR.

Review and approval by the CO and COR is required prior to the start of any work.

Should any additional work not specified in the approved plan become necessary (removal of additional rivets, replacement of a larger area is necessary, etc.), the proposal for additional work must also be submitted, reviewed, and approved prior to work proceeding.

• All conservation work produced under this Statement of Work shall be performed under the direct supervision of a professional conservator. All conservation work performed shall be derived with the expectation of compliance with:

• NPS law and policy, specifically the standards contained in The Secretary of Interior Standards for Treatment of Historic Places https://www.nps.gov/tps/standards.htm , Preservation Briefs https://www.nps.gov/tps/how-to-preserve/briefs.htm , and American Institute for https://www.nps.gov/tps/standards.htm https://www.nps.gov/tps/how-to-preserve/briefs.htm

Conservation of Historic and Artistic Works (AIC) “Code of Ethics” and “Guidelines for Practice” http://www.conservation-us.org/

• Occupational Safety and Health Administration (OSHA) laws, standards, and regulations

6. Government Furnished Items & Services

Services - The Government shall supply no service to the contractor.

Facilities - There are restroom facilities in the comfort station for contractor use. Contractor and associated personnel are expected to be respectful of the area for cleanliness, etc.

otherwise contractor may be required to provide facilities for their own use in a park-approved location.

Utilities - Electricity is available for limited use at the fort.

Water available to the contractor for limited use, is supplied via a standard garden hose style connection at the comfort station. Water is not readily available at the Fort, but may be supplied via a portable water tank.

Any electrical cords or hoses within visitor accessed areas must be covered or marked with cones or other safety indicators present to prevent trip hazards. They may not be adhered or taped to surfaces.

The Contractor shall instruct employees, subcontractors and other associated personnel in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish appropriate work tasks.

Contractor shall ensure there is no cross-connection issue by utilizing a backflow device designed for the garden style hose connection.

Equipment – The Government will provide no equipment to the Contractor.

Materials - The Government will provide no materials to the Contractor.

Other - Access to the site will be provided.

7. Period of Performance

All work shall be completed within 180 (approximately 6 months) days after Contracting Officer issues notice to proceed. Below are tasks to be included in the final schedule. The final schedule is to be determined after the contract is awarded.

Notice to Proceed (NTP) TBD Kick-off Meeting Within 10 days of NTP Required Site Visit TBD Days after NTP Submit Summary of Findings Within 7 days of departure from site http://www.conservation-us.org/

Final Proposal and Specifications TBD Days after NTP Conservation and Repair1 TBD Days after NTP Submit final drawings and documents2 TBD Days after NTP Final review & close-out 180 Days after NTP

8. Hours of Operation & Workforce

The contractor shall complete on-site work during normal business hours of 7:30 am to 4:30 pm, Monday through Friday, excluding Federal holidays. Maintenance and resource staff are on-site until 3:00 pm unless otherwise scheduled.

The contractor shall coordinate specific on-site work schedule with the CO and COR (10) business days prior to performance start date. While on site, the COR may be reached by mobile phone during normal business hours. Any work outside of normal business hours shall be pre-approved by the CO and COR.

Please reference Attachment F, for more detailed Onsite Protocol.

The Park reserves the right to close the site due to local or national emergencies, administrative closings, or similar Government directed facility closings. Contractors must comply with such closures. The contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this contract.

9. Safety & Environmental Compliance.

The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), and state, local, safety, laws.

The contractor shall comply with pertinent Environmental Protection Agency laws and regulations.

The contractor shall comply with current Covid-19 safety requirements of the National Park Service for all on-site work.

The Park safety officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten Government and contractor employees or damage to Government property. The contractor shall notify the CO and COR immediately if issued a cease-and-desist order.

1 May be either on site at Fort Pulaski or doors may be shipped to conservator. This should be included in the proposal. If the doors are to be shipped, this date is to include the anticipated delivery date.

2 Final Record of Treatment/Field Report including material and product specifications, drawings, and maintenance plans

The contractor shall immediately report to the Contracting Officer, COR and Park safety officer all accidents resulting in employee injury, death or damage to property while performing this contract.

10. Badges, Motor Vehicle, Traffic, and Parking.

Contractor employees operating motor vehicles shall possess a valid driver's license. Driver and vehicle permits, licenses, registrations and proof of insurance shall be maintained in the vehicle at all times and made available upon request. Contractor employees shall comply with federal vehicle motor law requiring seat belts be worn at all times. Contractor employees shall adhere to the posted speed limits.

All contractor employees shall comply with parking procedures published for the Park. Contractor employees shall return any FOPU issued personal or vehicle identification badges immediately upon termination of employment or completion of this contract.

11. Replacement of Contractor Employee for Security Reasons or Conduct.

The Government retains the right to request removal of the contractor’s employee(s), regardless of prior clearances. The Government also retains the right to request removal of the contractor’s employee(s), for inappropriate conduct.

12. Quality Control.

The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure the work performed conforms to the contract requirements. The contractor’s QCP shall address methods for remedying poor performance. The Contractor shall develop QCP and submit with proposal package.

The Contractor’s QCP includes:

• Required services identified in Section 3

• Contractor’s surveillance methodology

• Method and timeframe for responding to COR or customer correspondence

• Progress meetings with Government stakeholders

13. Quality Assurance.

The COR will monitor the contractor’s performance under this contract using the quality assurance procedures specified in the Government’s Quality Assurance Surveillance Plan (QASP). The QASP may be modified after contract award upon review and acceptance of the contractor’s QCP to ensure both plans are mutually supportive. The purpose of the QASP is to ensure that the required services are performed in accordance with the contract requirements. The plan ensures reliable and continued operation by precluding unnecessary complaints and unacceptable performance.

Government’s QASP includes:

• Acceptance of the contractor’s quality control plan

• Random inspection of the contractors work

• Communicating customer complaints

• Progress meetings with the contractor

The implementation of this QASP does not relieve the contractor of its responsibility to implement and abide by the QCP incorporated into this contract, and to provide acceptable performance of all required services listed herein. At the CO’s discretion, the contractor may incur a payment deduction for lack of compliance with the QCP or PWS.

14. Contractor’s Proposal Package.

The following deliverables are to be submitted with offers:

• A bid schedule with a breakdown of cost per each task as outlined in Section 3. Required Services.

Prices shall be presented in a Schedule of Values to facilitate pricing analysis for the Proposal. The sum of the total construction cost on the Schedule of Values shall be equal to the proposal price.

• Technical Proposal This document allows the review of the contractor’s plan to ensure the contractor possesses a thorough understanding of what is required to complete the work.

The proposal should outline how the contractor plans to address each and all items in Section 3 : Required Services and Section 5. The document must include the roles and responsibilities of each person/group/subcontractor, and in what order the work is to proceed with expected time durations (Schedule of Works). Staff qualifications should be included in accordance with requirements in Section 4 : Required Personnel.

Please note that the schedule may make use of number of days required to complete tasks instead of specific dates, as the date of the NTP is yet unknown.

At a minimum, proposed persons/contractors shall be listed that will perform the following tasks:

- On-site field assessment

- Design for repair

- Hands-on conservation work

- Fabrication of replacement parts (such as rivets)

- Develop and produce required drawings and documents

- Shipping, if applicable

Contractors are encouraged to provide detailed and specific information on their technical proposal for the project. Offerors are encouraged to propose process improvements and industry best practices in their proposals.

• Contractor’s Quality Control Plan

• Quality Assurance Plan

• Proof of Insurance–Business Liability & Workers Compensation

• Warranty Information

• Examples of prior work of a similar nature

i. Samples of Prior door, wood, or iron conservation

ii. Samples of Treatment Records

iii. Samples of Maintenance Plans

15. Post-Award Submittals

The following items are to be submitted after the contract award:

• Finalized Schedule

• Technical Approach This document is based on the Technical Proposal. It must be approved by the must be approved by the CO and COR prior to starting any work.

• A list of key personnel assigned to the project This list is to include, at a minimum, the Principle Officer/Project Manager and the conservators who will be performing the work If different from those in the Technical Proposal / Technical Approach, their qualifications to meet the requirements outlined in Section 4: Required Personnel should also be provided.

• A Field Summary, post required site visit

• Sample Plan

• Conservation proposal These proposals are to be submitted to the park for review and approval, in writing, prior to beginning work. These documents should include measurements, specifications, and how areas of deterioration should be addressed, materials used, design of repair where applicable, etc.

• Samples of finishes Finish samples must be of a size that will permit review and comparison of kind, color, pattern, and texture of its characteristics with other elements.

Samples should be identified with a label placed on the unexposed side containing the following information:

a. General description of sample

b. Product name

c. Name of manufacturer (if applicable)

• Record of Treatment, to include the following:

o Photos o Narrative explanations of work o Field notes o Drawings or sketches of repairs or features of note o Material and product information

• Maintenance Plan

• Any pieces removed from the doors, with inventory.

• Final warranty information

• Current/updated proof of insurance

All submittals shall be approved in writing prior to ordering or starting any work.

16. Submittal Transmission & Approval Procedures

All submittals shall be transmitted using National Park Service Transmittal Form CM-16 which is located in Attachment D.

Forward submittals to Contracting Officer at least 30 days before need for approval.

All submittals are subject to review and acceptance. Please refer to Attachment E for the Outline of Submittal Procedures.

Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

17. Inspection

The Government will conduct inspection at various points throughout the contract and upon completion of required services. Final payment will be processed upon confirming that all noted performance deficiencies have been satisfactorily corrected.

18. Project Personnel

A. Government Representatives

Unless otherwise designated, the Government representatives will be as follows:

1. Contracting Officer

IR2 Contracting Office to Assign Interior Region 2, South Atlantic Gulf O:

C:

Email :

2. Contracting Officer’s Representative / FOPU Exhibit Specialist

Katherine D. Purcell Fort Pulaski National Monument P.O. Box 30757 Highway 80 East Savannah, GA 31410

O: 912-786-8182 Ext.1108 Email:katherine_d_purcell@nps.gov

The contractor will transact contract matters solely with the Contracting Officer or a designated representative.

B. Contractors Representatives

The contractor will provide a written list of key personnel to the Contracting Officer.

Substitutions to the list must be approved by the Contracting Officer in writing.

19. Attachments Attachment A: Maps of Cockspur Island and Fort Pulaski Attachment B: Map of door location

Attachment C: General Information and Photos of Doors Attachment D: Transmittal Form CM16 Attachment E: Submittal Transmission, Review and Approval Procedures Attachment F: Onsite Protocols

Attachment A

Map of Cockspur Island

Attachment B

Map of Fort Pulaski’s Lower Level – Locations of Doors Requiring Conservation

Attachment C

Attachment D

Attachment E

Submittal Transmission, Review and Approval Procedures

All submittals shall be transmitted using National Park Service Transmittal Form CM-16.

Forward submittals to Contracting Officer at least 30 days before need for approval.

All submittals are subject to review and acceptance.

Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

All submittals should be clearly organized, labeled, and include all information relevant to their purpose.

Submittals that are illegible, incomprehensible, not clearly or logically arranged, that do not provide the required or sufficient information, or that are not in an accepted file format will not be approved and are subject to revision and resubmittal.

Submittals should also feature the date and, when applicable, the date of revisions.

Coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward submittals that are related to or affect one another as a package to facilitate coordinated review. Each transmittal shall contain only data specific to that individual submittal.

Submittal Identification

• Identification information shall be applied to the bottom right margin on each page of documents.

• Identification information on samples shall be applied to the most readily visible area on the sample or on tags attached to sample.

Submittal Numbering

• Number each submittal consecutively.

• For re-submittals use the original submittal number, plus a letter suffix beginning with A.

• Additional re-submittals of the same item shall contain the original number with the next consecutive letter.

Contracting Officer's Review:

• Submittals will be returned disapproved without technical review if identification information is missing, an incorrect number or format of submittals is provided; the transmittal form is missing or submittals do not show evidence of Contractor's approval.

• Any work done or orders for materials or services placed before approval shall be at the Contractor's own risk.

• After reviewing submittals, the Contracting Officer will return one copy of form Transmittal Form CM-16 and one copy of applicable (marked up) submittal sheets to the Contractor. Shop drawing review notations will be returned on the reproducible original shop drawing. All other submitted items will be retained. The Contractor is responsible for producing additional copies for his/her own use.

The returned submittal will be marked in one of three ways as defined below:

o APPROVED: Acceptable with no corrections.

o APPROVED WITH NOTATIONS: Minor corrections or clarifications required. All comments are clear and no further review is required. The Contractor shall address all review comments when proceeding with the work.

o DISAPPROVED - RESUBMIT: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor shall revise and resubmit with changes clearly identified.

Attachment F

General On-site Protocols

All landscapes, historic structures, and adjacent areas are to be protected from damage while work is being executed on site. Contractor will ensure no damage is sustained to landscapes, sites, or park structures occurs during the execution of the project.

Contractor is to alert the Contracting Officer and COR of any accidental damage immediately so that it can be documented and handled according to proper Park procedure.

Contractor will be held responsible for all restoration of the site, both landscape and building, if damaged while work is performed. The restoration must bring the worksite to the appearance and condition that existed prior to the work being performed.

The contractor is responsible for cleanup, removal, and disposal of any debris associated with work.

Site to be left clean and orderly at the end of each day. No materials are to be left onsite that are not easily secured. The government assumes no liability for any equipment, supplies, or material that is stolen, missing, or damaged over the course of the contract period of performance.

The work site is to be closed to all visitor and vehicle traffic while work is being performed as well as while the site is left unattended. This is at the beginning of the workday, at the end of the workday, and whenever workers are not on site. This is to be done with signage and appropriate, neatly placed closures such as stanchions, construction fencing, cones, or other sturdy and highly visible materials.

No ground disturbance is permitted without prior approval in writing from the CO.

Smoking is not permitted within 50 feet of a historic structure or within the Fort, including the terreplein and parade ground.

Noise should be kept to a minimum as it may negatively impact the soundscape.

Visitors and staff should be treated with courtesy and respect.

Vulgar material or aggressive behavior is not permitted and will not be tolerated.