A05.0 PWS_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

PSNS & IMF Laboratory, Code 134

PART 1

GENERAL INFORMATION

1. GENERAL:

This is a non-personnel services contract to provide technical support for:

1) Instrument: NexION 2000C ICP-MS (SN 815N7091902C, Asset 4523A15781) and data station

2) Autosampler: ESI SC2-DX (SN SC2-170874)

3) Vacuum Pump: Leybold Sogevac SV 40 B1 (SN 3100579025)

4) Recirculator/Chiller: Polyscience N0772046 (SN 170900100)

The Government will not exercise direct supervision or control over any contractor employees.

Notwithstanding, contractor shall ensure employees comply with all requirements of this Performance

Work Statement (PWS) and contract.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform services, repairs, and technical support as defined in this PWS except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The analytical chemistry branch of the Puget Sound Naval Shipyard (PSNS) laboratory requires a contractor to provide a comprehensive service agreement to maintain, repair, and provide technical support for mission-vital instrumentation. The laboratory’s PerkinElmer NexION 2000C ICP-MS is past warranty, so a service contract is needed to maintain instrument function and longevity. The listed instruments have been used for laboratory analyses for 7 years, and a continuance of the service via an

Options base plus 2-year contract is needed to maintain instrument function and longevity.

1.3 Objectives:

• Maintain PSNS laboratory’s ICP-MS instrument.

• Provide onsite professional warrantied repair to the instruments.

• Provide necessary parts to bring the instruments to a functional state.

• Provide technical advisory support to assist PSNS laboratory personnel with minor repair and method development.

1.4 Scope: Perform corrective and preventative maintenance services as outlined in section 5, Specific

Tasks.

1.5 Period of Performance: The ordering period for this contract is a base plus two (2) option years from date of award. To begin on or around 30 September 2025. Task orders will be issued in 1-year increments.

1.6 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.1 Quality Assurance: The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work described under this contract will be performed onsite at the PSNS

1.7.2 Hours of Operation: The contractor is responsible for conducting business, between the hours of

0700 to 1600 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: Contractor is not required to perform services on federal holidays. The list of current federal holidays can be found here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

In addition to the above listed holidays, Puget Sound Naval Shipyard is normally closed for all except necessary services during the week between Christmas Day and New Year's Day (curtailment). Necessary services/ frequencies for various facilities are noted on the detail sheets and work contracted for shall be performed during this period unless otherwise directed by the Contracting Officer. Exact number of closure days may vary from year to year. Actual requirements will be determined in advance of the closure. On site work performed by the Contractor for the Contractor's convenience during this time must also be specifically requested by the Contractor in writing and approved by the Contracting Officer in advance.

1.8 Security Requirements: Contractor personnel performing work under this contract must have 1) United

States citizenship and 2) be able to pass security screening to obtain minimum clearance required to enter the PSNS Controlled Industrial Area (green badge) at time of contract performance.

Contractors must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

Contractor Employees, in order to gain access to the government facility identified in paragraph 1.7.1 to perform work under this contract, shall comply with the Badging and Access Requirements Attachment to the solicitation/contract.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.8.1.1 Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to Department of Defense (DoD) installations/Government Sites. Access to Navy

Installations or Sites may only be gained by obtaining a badge (either permanent or temporary) from the

Visitor Control Center (SCC) in building 981 (Pass & ID). It is the contractor’s responsibility to check for, and obtain changes and updated information from the SCC on a continual basis.

1.8.1.2 Single Day Pass: Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day.

Passes are issued by Naval Base Kitsap (NBK).

1.8.2 Key Control. Not applicable

1.9 Special Qualifications: Contractor personnel must have extensive training and knowledge on all the instruments and associated accessories (see section 5.1) covered under this contract.

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR

Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: review the contractor’s performance, assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel.

The COR is NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

COR:

1.12 Government Technical Points of Contact (TPOC): The TPOC(s) monitor all technical aspects of the contract and assists in contract administration. The TPOC is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the

Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of

Government furnished property; and provide site entry of Contractor personnel.

The TPOC(s) are NOT authorized to change any of the terms and conditions of this contract. Only the warranted Contracting Officer is authorized to make modifications/changes to the terms and conditions of this contract. If the Contractor believes any Government personnel has effectively issued a change resulting in a change in effort and price/cost of the contract, the Contractor shall immediately notify the Contracting Officer in writing.

1.12 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to execution of this contract.

1.12.1 Identification of Contractor Employees: All contractor personnel working in situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. All contractor personnel on a government installation will be required to obtain and wear badges in the performance of this contract.

1.12.2 Contractor Travel: Contractor personnel travelling in support of instrument maintenance and repairs is included as part of the service contract.

1.12.3 Other Direct Costs: N/A

1.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. COMMON DEFINITIONS: Per Clause 52.212-4(e), clause 52.202-1 is incorporated by reference to this contract.

2.2. SPECIAL DEFINITIONS:

2.2.1 Advisory: Providing technical advice and recommendations specific to the function, use, and method development specific to the instruments identified in this PWS

2.2.2 Method development: Selection or design and optimization of analytical methods to measure, typically quantitatively, specific elements or compounds.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Materials: The Government will provide laboratory reagents needed to operate the instruments, including argon, oxygen, helium, ammonia, and reagent water.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials: The Contractor shall provide all consumables and non-consumables for preventative and corrective maintenance visits.

4.3. Equipment: The Contractor shall supply special tools and equipment needed to complete maintenance and repairs.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services:

The contractor shall provide corrective and preventative maintenance services for the following instrument and connected equipment/accessories:

1) Instrument: NexION 2000C ICP-MS (SN 815N7091902C) o Includes data station and Syngistix Software.

o Placed into service in 2018

2) Autosampler: ESI SC2-DX (SN SC2-170874)

3) Vacuum Pump: Leybold Sogevac SV 40 B1 (SN 3100579025)

4) Recirculator/Chiller: Polyscience N0772046 (SN 170900100)

Corrective maintenance services for NexION 2000C ICP-MS and connected equipment shall include the following:

• Unlimited number of on-site corrective maintenance/repair visits – historically this has been one repair every two to three years.

• Contractor must respond to requests within 3 business days (72-hours)

• Report onsite for services during normal business hours (5 days/weeks, 8 hours/day)

• Technician/Engineer labor and travel is included in the total repair cost. Time required to obtain access to Naval Base Kitsap is included.

• Perform repairs using OEM consumables and repair parts (non-consumables – included for on-site emergency visits). All parts required to perform the repair (including non-consumables, consumables, accessories, etc. including but not limited to vacuum pump oil, recirculator coolant, and tuning solutions) are included.

• Technical support with a 2-hour response time from when vendor receives request, generally via phone call or email, from PSNS for support.

• The contractor shall ensure instrument and associated accessories operate as intended according to manufacturer’s specification prior to completion of service.

• Upon completion of each service call, the contractor must provide the TPOCs with a Field Service

Report that describes the problem that prompted the service call and the solution within one week of completion.

Preventative maintenance services for the listed equipment shall include the following:

• Two preventative maintenance visits per year.

• Preventative services will include servicing the instrument and attached equipment/accessories.

• Technician/Engineer labor and travel is included in the total repair cost. Time required to obtain access to Naval Base Kitsap is included.

• Perform preventative maintenance visits using OEM consumables and any tuning standards

(included in the preventative maintenance visit). All parts (consumable, non-consumable, accessories, etc. including but not limited to vacuum pump oil, recirculator coolant, and tuning solutions) replaced with the preventative maintenance are included.

• The contractor shall ensure instrument and connected equipment/accessories operate as intended according to manufacturer’s specification prior to completion of service.

• Upon completion of each service call, the contractor must provide the TPOCs with a Field Service

Report that describes services performed as part of the preventative maintenance and the parts replaced.

• Provide software updates associated with a minor update (e.g., X.1 to X.2) or bug fixes (e.g., X.1.1 to X.1.2). Upgrades to a major release (e.g., 1.X to 2.X) are not included in this contract.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS):

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.