Atch2_SOW_Auto Door Purchase Order..pdf

Automatic Door Maintenance at Edwards AFB FA930125Q0019 Page 1 of 9

CUI

STATEMENT OF WORK (SOW)

FOR

PARTS REPLACEMENT AND INSTALLATION SERVICES

OF

ATUTOMATIC DOORS

EDWARDS AFB, CALIFORNIA

20 MAY 2025

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1. DESCRIPTION OF SERVICES: The Contractor shall furnish all supervision, equipment, tools, labor, and supplies necessary to perform the repair and replacement of automatic door components at specified facilities located on Edwards Air Force Base (EAFB), California. The work shall be performed in accordance with (IAW) this SOW, industry standards and/or manufacturer recommendations, whichever is strictest.

1.1 DETAILED TASKS:

1.1.1 Removal and Disposal of Non-Repairable Parts: The Contractor shall carefully remove all automatic door components identified as non-repairable as specified in the attached parts list (See Attachment A). Removal procedures must be conducted in a manner that avoids damage to surrounding structures and components. All removed parts shall be disposed of in accordance with all applicable federal, state, and local regulations and guidelines. Documentation of proper disposal may be required.

1.1.2 Procurement of New Parts: The Contractor shall procure new, operational replacement parts that precisely match the existing specifications of the original components. This is critical to ensure seamless integration and to avoid any alteration to the original design or footprint of the automatic door systems. The Contractor is responsible for verifying the compatibility and suitability of all replacement parts prior to installation. All parts must be new and sourced from reputable suppliers.

1.1.3 Installation of New Parts: The Contractor shall install all new replacement parts in strict accordance with the manufacturer's specifications and industry best practices. This includes, but is not limited to, proper alignment, secure fastening, and correct wiring (if applicable). The Contractor is responsible for ensuring that the installation process is performed safely and efficiently, minimizing disruption to building occupants and operations.

1.1.4 Calibration and Adjustment: Following the installation of new parts, the Contractor shall meticulously calibrate and adjust all mechanical components of the automatic door system. This is essential to ensure smooth, reliable, and consistent operation. Adjustments must be made to optimize door speed, opening and closing forces, and safety sensor functionality.

1.1.5 Comprehensive Testing and Verification: Upon completion of the installation and adjustment process, the Contractor shall perform comprehensive testing to verify that all components function correctly and meet all applicable safety standards, including Americans with Disabilities Act (ADA) requirements. Testing shall include, but is not limited to, verifying proper operation of safety sensors, confirming appropriate door opening and closing speeds, and ensuring that the door operates smoothly and without excessive noise or vibration.

Documentation of testing results may be required.

2.0 Standards: Automatic doors maintenance and repair services must conform to all applicable standards and codes included in ANSI/BHMA A156.10, American National Standard for Power Operated Pedestrian Doors, ANSI/BHMA A156.19, American National Standard for Power Assist and Low Energy Power Operated Doors, ANSI/BHMA A156.27- 2019 Power and Manual

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Operated Revolving Pedestrian Doors and ANSI/BHMA A156.38-2019 Standards for Low Energy Power Operated Sliding and Folding Doors

2.1 Licenses: The Contractor will be licensed and shall be in possession of a General Contracting License in the State of California, for the work conducted by the Contractor to provide the services specified in this contract. Contractor shall have ten (10) years of experience in the automatic door industry. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet specified certification requirements to include an American Association of Automatic Door Manufacturing (AAADM) Training Certificate as an AAADM Certified Inspector current and renewed annually. All work will be performed by personnel who are trained and qualified for the systems and equipment being worked on. AAADM Identification Card accompanied by a corresponding valid proof of identification shall be current and carried by personnel at all times during the “Period of Performance” of this contract with Edwards AFB

3.0 Quality Assurance: The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract. The CO or GPM shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether the performance meets the standards contained in this SOW. The CO or GPM will use the contractor’s work schedule or modified version thereof, to record validation results. The results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the GPM will initiate and provide the Contracting Officer with a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor.

The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 1 calendar days of receipt.

4.0 CONTRACTOR PERSONNEL: Contractor personnel shall present a neat appearance.

Contractor personnel shall be easily recognizable while on the installations in conjunction with this contract and shall be accomplished through the wearing of distinctive clothing bearing the company name or logo ensuring that it identifies Contractor personnel easily and quickly for reasons of security, safety, and personal protection.

4.1 Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the overall management and coordination of the work required under this contract. The name of this person and alternate(s) shall be designated in writing to the CO and GPM at the contract start date. The contract manager or alternate(s) shall be available by phone and provide a 24-hour phone number to respond to the requirements of this contract. The project manager or alternate(s) shall respond to government requirements, questions, concerns, within 1 hour from notification. The contract and project manager along with any alternate(s) must be able to read, write, speak, and understand the English language.

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4.2 Contract Employees: Contractor employees shall be U.S. citizens or have the legal right to be in, and work in, the U.S.A. Foreign born employees will be required to show proof of citizenship, or proof of right to be in, and work in, the U.S.A. The contractor shall not employ any persons who are identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

The contractor shall not employ any person who is an employee of the U.S. Government if it presents a conflict of interest per DoD Directive 5500.7; applies to both military and civilians.

The on-site contract employees must be able to read, write, speak, and understand the English language.

4.3 Vehicles: The Contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. All Contractor vehicles shall be properly registered, licensed and insured. The CO or GPM may inspect the contractor’s vehicles at any time and direct the use solely for the intended purpose of performing services in accordance with this contract. Vehicle failure shall not alleviate the contractor from fulfilling any requirement contained in this contract.

4.4 Equipment: The Contractor shall provide and maintain all equipment necessary to perform the requirements of this contract. All equipment used in the performance of this contract shall be in good operable condition and carry a U/L (Underwriters Laboratory) listing. Equipment found to be unsafe or unable to function as designed shall not be used in the performance of this contract. The CO or GPM may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation. The contractor shall provide adequate numbers of equipment items to effectively fulfill the scope of this contract. Equipment failure shall not alleviate the contractor from fulfilling any requirement contained in this contract.

5.0 SECURITY REQUIREMENTS: The contractor shall comply with all base security regulations and actions dictated by force protection condition changes/measures. These regulations are available for review from the CO. All contractor employees will be subject to a criminal history background check IAW AFMAN 31-113, Installation Perimeter Access Control.

Contractor employees will be required to always obtain and display identification badges.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

The contractor manager shall ensure each employee obtains all applicable pass and identification items for contractor personnel and non-government owned vehicles. Failure to obtain necessary items could result in denial of employee entry to the base.

5.1 The Contractor must, within five (5) days after contract award or the hiring of new employees, comply with the requirements in paragraph (d) of the Contractor Access to Air

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Force Installations clause. All contractor employees shall abide by all installation security regulations.

5.2 The contractor shall maintain a current listing of all employees and shall provide it to the GPM and CO on contract start date. An updated listing shall be provided upon changing of any employees or upon the request of the GPM and CO. Upon employment termination or contract end, the contractor shall retrieve all government-issued identification badges and passes and return them to the GPM.

5.3 The Civil Engineer security manager will require of each employee a photo state identification card or driver’s license, social security number, date of birth and birth location to process employee approval for base access. The government reserves the right to request additional information if necessary.

5.4 Contractor will be offered Level I –Antiterrorism Awareness Training by the government.

This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit after contract award.

5.5 OPSEC - The Contractor shall comply with DOD, USAF, and locally established Operations Security (OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment.

Contractor shall maintain Operations Security (OPSEC) in accordance with DOD Directive & Manual 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), and Edwards AFB OPSEC policies and procedures.

Completion of OPSEC Training of contractor employees offered by the Government IAW AFI 10-701, para. 4.1 and 4.2.3 shall be required of all Contractor employees within 90 days of initiating work. Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible threats, understand basic security procedures, understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit Security Manager/OPSEC Coordinator will coordinate, and track completed training with the Contractor.

Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC Signature Manager at

(661) 277-2066 for questions or reporting.

6.0 REGULATIONS AND STANDARDS: The contractor shall comply with all Edwards Air Force Base safety standards and all OSHA standards. Resolution of citations for violations of Occupational Safety, Health Act Safety, and Health Standards is the contractor’s responsibility.

6.1 Safety and Health Requirements: It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. Contractors are

Automatic Door Maintenance at Edwards AFB FA930125Q0019 Page 6 of 9 responsible for complying with federal and state occupational safety and health standards for their employees, except where the Air Force contractually agreed to assume responsibility.

6.2 Mishap Reporting: The Contractor shall promptly report pertinent facts to the Government Program Office (GPO) regarding mishaps involving government personnel or property, on or off the Air Force Installation, incidental to work performed IAW DAFI 91-204, Safety Investigation and Hazard Reporting. Direct costs related to the mishap shall be separated from other costs and provided to the GPO and Safety Investigators.

The Contractor is responsible for establishing requirements for all subcontractors who qualify as subcontractors under the resulting contract.

7.0 GOVERNMENT FURNISHED SERVICES: The Government will furnish electricity;

water and sewage service as necessary for accomplishment or work IAW this contract. The Contractor shall furnish all transportation, equipment, material, and labor necessary to obtain the utilities from the existing systems/outlets.

7.1 Utility Conservation: The Contractor shall adhere to all base level utility conservation practices or requirements and shall be responsible for operating under conditions that prevent waste of utilities.

8.0 ENVIRONMENTAL PROTECTION: The Contractor shall comply with all applicable Federal, state and local laws, regulations and standards, including Air Force and installation policies, directives and instructions, that are or may become applicable to the Contractor’s activities in the performance of this contract.

8.1 The Contractor shall ensure all hazardous materials (HM), Hazardous Material Identification and Material Safety Data, and Pollution Prevention and Right-to-Know Information are authorized and managed in compliance with applicable laws, regulations, and applicable sections of Air Force Manual 32-7002, Environmental Compliance and Pollution Prevention, and Edwards Air Force Base (AFB) HM policy, to ensure compliance with Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C. 11001-11050), and Pollution Prevention Act of 1990 (42 U.S.C. 13101-13109).

8.1.1 For all chemicals/materials (paints, adhesives, solvents, lubricants, cleaners, etc.) procured for this contract by any means other than an installation HAZMART, the Contractor shall provide the following to the Government Program Manager (GPM), at least 15 days prior to the start of the contract:

• Completed Contractor Hazardous Materials Usage Tracking Form

• Current Safety Data Sheets

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8.1.2 The Contractor shall continue to provide material usage updates to the Government Program Manager (GPM) by the 5th of each month until the term of contract. The Government Program Manager (GPM) will forward all contractor provided information to the 412CEG/CEVC HM Program Manager. For guidance regarding tracking of HM, usage and regulatory requirements, or questions regarding completing this form, contact the Edwards AFB Environmental Management Office at (661) 277-1401 or email 412CEG.CEVC.HMWorkflow@us.af.mil. For questions concerning AFRL, call (661) 277-5135.

8.1.3. Any waste that meets the criteria of "Hazardous Waste" shall be managed in accordance with all applicable sections of AFMAN 32-7002, and the Edwards Air Force Base Hazardous Waste Management Plan (HWMP) and Integrated Solid Waste Management Plan, the California Health and Safety Code (HSC), Title 22 California Code of Regulations (CCR), and Title 40 Code of Federal Regulations (CFR).

8.1.4 The Contractor shall ensure that all solid and hazardous waste management on this contract complies with all applicable sections of AFMAN 32-7002, and the Edwards Air Force Base Hazardous Waste Management Plan (HWMP) and Integrated Solid Waste Management Plan, the California Health and Safety Code (HSC), Title 22 California Code of Regulations (CCR), and Title 40 Code of Federal Regulations (CFR).

8.1.5 Hazardous/regulated waste shall be disposed of under the Edwards AFB, US Environmental Protection Agency (EPA) ID number, with Edwards AFB as the Generator, unless the Contractor is considered “other persons” under the Resource Conservation and Recovery Act (RCRA) and operates their HW activities independent of Edwards AFB using their own US EPA ID number.

8.1.6 Signed HW disposal manifests shall be required for HW that may be generated on this contract prior to transportation for off-site disposal to a California Department of Toxic Substance Control (DTSC) and/or US EPA-approved landfill or treatment facility. The Contractor shall submit draft manifests via email to the Edwards AFB Environmental Management Office at 412CEG.CEVC.HWWorkflow@us.af.mil for review. After the draft manifests have been approved, the waste shipment must be scheduled with the Environmental Office to arrange for manifest signature by government personnel with Signature Authority.

Contact the Hazardous Waste Support Facility (HWSF) personnel at (661) 277-3681, the 412CEG/CEVC HW Program Manager at (661) 277-1885, or email 412CEG.CEVC.HWWorkflow@us.af.mil for questions or additional information.

8.2 The Contractor shall comply with Pollution Prevention and Right-to-Know Information requirements. Control of environmental pollution requires consideration of air, water, and land uses, and involves the management of noise, solid waste, thermal energy and radioactive materials, as well as other pollutants. Protective measures shall be incorporated to control pollution and/or correct environmentally impacting conditions that may develop resulting from this contract. Environmental protection shall be provided during the life of the contract.

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8.3 Permits: The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the Contract, independent of any existing permits held by the Government. Any and all environmental permits required for any of the Contractor’s operations or activities shall be subject to prior concurrence of the Government.

The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the Contractor under the Contract.

In the event the Government is named as a secondary discharger or co-permittee for any activity or operation of the Contract, the Government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operation, including terminating this Contract, without liability or penalty.

8.4 Right to Inspect: The Government’s rights under this Contract specifically include the right for Government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not the Government is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make such inspections. The Government normally will give the Contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

8.5 Non-compliance: If the Contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down Contractor operations until the associated problem is remedied by the Contractor (where applicable). Any sanitary deficiencies shall require immediate correction.

8.6 Spill Response: The Contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

8.7 Audit: This contract may be subject to audit by any and all cognizant government agencies.

The Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

8.8 Recycling, Trash and Litter Control: The Contractor shall strive to recycle as much cardboard, paper, plastic, wood and metal as possible through the installation’s Qualified Recycling Program (QRP), and shall develop a strict recycling, trash and litter control program.

The recycling and litter control program shall consist of supplying an adequate number of covered recycling, trash and litter receptacles in all appropriate locations. The QRP may be able to provide limited additional recycling containers and bins as required (call 661-277-1167 for coordination). The contractor shall take precautions to prevent Foreign Object Debris (FOD) while working on or around the flight line. The contractor will be responsible for removing all debris as a result of the contract activity.

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9.0 GENERAL INFORMATION

9.1 Traffic Laws: The Contractor and its employees shall comply with all base traffic regulations.

9.2 Weapons, Firearms and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB.

9.4 Reporting Requirements: Contractor personnel shall report to the GPM or an appropriate authority any suspicious activity, information, or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

9.5 Physical Security: The Contractor shall be responsible for safeguarding all controlled forms provided for Contractor use. The Contractors all also conform to the provisions of AFI 31-101 - Integrated Defense for safeguarding all government property, facilities and materials therein provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

9.6 No Smoking Policy: There is an Air Force Policy of NO SMOKING in any Government building IAW AFI 40-102 (3 Jun 1994).