A04_Stea_SOS.pdf

National Park Service

STEAMTOWN NATIONAL HISTORIC SITE

FIRE SPRINKLER INSPECTION,

FIRE HYDRANTS INSPECTION,

AND REPAIRS TO SYSTEMS

Background:

Steamtown National Historic Site (STEA)operates and maintains a live railroad yard, showcasing live, coal-fired steam locomotives, restored cabooses, freight cars and railroad coaches. Rail traffic, consisting of but not limited to passenger yard shuttles, mainline excursions, and commercial freight, that operates regularly throughout yard. The 52-acre site also hosts active Locomotive and Restoration Shops, a Visitor Center, History and Technology Museums, a 250-seat Theater and a fully operating Roundhouse and Turntable.

Steamtown NHS is open daily 7 days a week from 9:00 am to 5:00 p.m., except Thanksgiving Day, Christmas Day and New Year’s Day. Maintenance personnel are on-site daily at 6:00 a.m. All work shall be completed between 6:00 a.m. and 4:00 p.m., Monday through Friday. In the event of a potential scheduling conflict, the contractor shall coordinate with the Contracting Officer’s Representative (COR) to ensure continuity.

Water-based fire protection systems in place provide protection to seven structures. A system consists of a riser with a main and branch lines to an area being served, including any and all sprinkler heads, control valves, test connections, etc...

Scope:

The Contractor shall provide all the necessary labor, equipment, materials, transportation, and supervision to fulfill all of the following requirements:

The inspection, testing, maintenance, and repair services shall be performed on-site at National Park Service Steamtown NHS 150 South Washington Ave. Scranton, PA. 18503. The services necessary to complete this project include providing all licenses, permits, labor, materials, equipment, supervision, and management to complete the required services.

Inspection, Testing, and Minor Repair/Maintenance. Any repairs must be approved by the CO and COR before the commencement of any work.

The contractor shall inspect, test, and perform minor repairs to the water-based fire protection systems in accordance with the latest version Unified Facilities Criteria (UFC) 3-601-02: Inspection, Testing & Maintenance of Water Based Fire Protection Systems. The contractor shall perform the Annual, and five

(5) year inspection, testing and maintenance (including minor repairs) on all items. Technical guidance is contained in National Fire Protection Association (NFPA) 25. A complete listing of the 7 systems by building may be referenced in “Solicitation Attachment - Systems by Building”. This attachment will be provided in any resultant solicitation.

The contractor shall be responsible for the supervision and control of their contractor and subcontractor employees.

Annual Fire Alarm Inspection. Contractor to inspect and test once annually in accordance with NFPA 72 and The Joint Commission/CMS regulations.

Yearly Fire Sprinkler Inspection.

Contractor to inspect and test on a yearly basis Per NFPA 25:

a. Service will include all control valves being exercised and sealed.

b. Water pressure will be recorded including residual pressure during a main drain flow test.

c. All inspector’s test valves will be exercised, and water flow alarms will be confirmed.

d. The fire sprinkler riser will be inspected for signage, valve positions, and a stocked spare sprinkler headbox.

e. All visible distribution piping will be inspected for corrosion and visible sprinkler heads inspected for discharge blockage and foreign material.

3.4 Quarterly Pre-Action/Dry Valve System Inspection

Per NFPA 25:

f. Service will include control valves being exercised and sealed.

g. Water pressure will be recorded including residual pressure during a main drain flow test.

h. All drum drips will be exercised, and air pressure will be confirmed at each location.

i. The fire sprinkler riser will be inspected for signage, valve positions, damage, and proper trim piping.

j. Low air and water flow switches will be activated and checked for proper settings and verified at the panel.

k. Internal components (orifices, seat, clapper, and gasket) will be inspected after the trip test.

l. If an accelerator or exhauster.

m. The initial test schedule shall be submitted to the COR no later than 10 days after inspection.

FIRE HYDRANTS INSPECTIONS:

The contractor shall perform the following annual inspections:

An inspection is a visual examination of the 8 Eight fire hydrants on Steamtown NHS grounds to verify that they are in operating condition and free of physical damage.

NFPA 291: provides guidance on fire flow tests and marking of hydrants in order to determine and indicate the relative fire service water supply from hydrants and to identify possible deficiencies which could be corrected to ensure adequate fire flows as needed.

Check the fire hydrant is set up plumb with outlets approximately 18 inches above ground. Fire

Hydrant should be easily accessible, unobstructed, and operational.

Check freezing in hydrants during cold weather.

TESTING:

Record all test results. Maintenance should be performed promptly on equipment that fails to perform as desired when tested.

CAUTION: Before beginning tests, all parties that may receive an alarm signal shall be notified to avoid an emergency response. At the conclusion of testing, all parties shall again be notified.

All equipment shall be returned to normal conditions and control panels locked.

Minor Repair/Maintenance:

Minor repairs are repairing or replacing automatic heads, tamper switches, water flow switches, pressure switches, drain valves, check valves, alarm lines, drain lines, main drains, and repacking of control valves, as well as any additional work identified during inspection/testing (as approved by the Contracting Officer and COR). All minor repairs shall be performed In Accordance With (IAW) standard industry practices, equipment manufacturer’s recommendations, and applicable standards (National Fire Protection Association, National Electric Code, Standard Plumbing Code, etc.) It is noted that minor repairs shall include both services that require labor only and services that require both labor and parts. Any repairs must be approved by the CO and COR before the commencement of any work.

Government-Furnished Property:

Steamtown NHS shall provide contractor with full access to the equipment. Restrooms, Personal, Electric Power 120 volts, and Potable Water.

CONFIRMATION OF WORK:

All work to be confirmed and subject to Quality Control Methods before being approved by the COR.

COMPLIANCE:

The contractor shall be fully responsible for compliance with all Steamtown NHS, local, state, and Federal occupational safety laws, rules, and regulations.

The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of Park Visitors and Park Personnel and Wildlife.

The contractor is responsible for meeting all applicable OSHA and Steamtown NHS guidelines for safe working procedures.

All work for the duration of the contract shall be performed by certified trained technicians.

CONTRACTOR EMPLOYEES:

Contractor’s personnel shall present a neat appearance and be easily recognized as contract employees.

Example: wearing steel toe boots, hardhat and safety glasses, lime safety vests, ID badges and or name tags.

CONTRACTOR EMPLOYEE IDENTIFICATION:

All contractor employees must be clearly identified as contractors (not NPS employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all names of employees to COR when on site.

CONTRACTOR EMPLOYEE CONDUCT:

The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well groomed and neat in appearance.

Contract employees must be professional in attire and must not wear any offensive clothing.

Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to Steamtown NHS premises.

Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

CONTRACTOR RESPONSIBILITY:

The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the Commonwealth of Pennsylvania.

Further, it is agreed that any negligence of the Government, its officers, agents, servants, and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

CONTRACT AWARD MEETING:

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a Kickoff Meeting or advised the contractor that a kickoff meeting is waived.

PERIOD OF PERFORMANCE:

This shall be a Time and Service contract:

The Period of Performance for this project shall consist of a Base Period of twelve (12) months and four

(4) one-year option periods, with the option to extend services for up to six months using FAR Clause 52.217-8: Option Periods commencing and concluding on the following dates:

BASE PERIOD:

BASE YEAR: September 1, 2025, to August 31,2026 OPTION YEAR 1: September 1, 2026 to August 31, 2027.

OPTION YEAR 2: September 1, 2027, to August 31, 2028.

OPTION YEAR 3:September 1, 2028, to August 31, 2029.

OPTION YEAR 4: September 1, 2029, to August 31, 2030.

If necessary, NTE 6-months IAW Clause 52.217-8 September 1, 2030 – March 31, 2031.

CHANGES TO THE STATEMENT OF WORK (SOP):

Any changes to this SOW shall be authorized and approved only through written correspondence from the contracting officer (CO). A copy of each change shall be kept in a project folder with all other documents and products of the project. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

PERFORMANCE REQUIREMENTS:

Contractor shall provide the necessary personnel and equipment to meet or exceed required service.

Contractor shall have the following responsibilities:

Provide licensed and trained personnel to perform the project in the Commonwealth of Pennsylvania.

Provide all design, supervision, labor, and materials to complete all requirements described in this SOW.

Contractor shall obtain all necessary licenses and permits required to perform this work required by this

SOW.

Contractor shall take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract.

Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

Contractor shall insure that all areas where equipment is serviced under this contract are left in a clean, neat, and orderly condition.

Contractors shall have technical training and evident track records of working experience in the service of Maintenance of FIRE SPRINKLER INSPECTION AND REPAIRS for a minimum of five (5) years.

Contractors shall possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910, (Subpart I), and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable.

Arrange and pay for all proper disposal of waste and debris.

Maintain project schedule agreed upon in the final contract documents. Provide all OSHA site safety for each employee during work.

Contractor employees shall have background checks completed.

DELIVERABLES:

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place, and time that the Steamtown NHS has set aside, and all in accordance with the SOW.

Contactor shall provide a copy of the inspection document used (field report) on the day of each performed inspection to the COR.

DELIVERY SCHEDULE:

Delivery of parts and supplies shall be with COR and Contractor and times shall be determined.

GOVERNMENT HOLIDAYS:

· New Year’s Day…………………………………………..……… January 1

· Martin Luther King’s Birthday……………3rd Monday in January

· President’s Day………….……………….….3rd Monday in February

· Memorial Day…………….………………..………Last Monday in May

· Juneteenth……………………….…………………………………. Jun 19th

· Independence Day…………….………..…………………………July 4th

· Labor Day…………………………………… 1st Monday in September

· Columbus Day……………….…..……………2nd Monday in October

· Veteran’s Day….….………..………..………………………November 11

· Thanksgiving Day………..….…………Last Thursday in November Christmas Day………………….…………...…,,……........December 25

Any other day designated by the President as a national holiday or government shutdown. When one of the holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

PERFORMANCE STANDARDS:

Performance standards define desired services. The Government performs surveillance to determine if the Contractor exceeds, meets, or does not meet these standards. The Government shall use these standards to determine Contractor performance and shall compare Contractor performance to the Acceptable Quality Level (AQL). The Quality Assurance Surveillance Plan (QASP) method of surveillance shall be by random inspection and monthly monitoring. At the end of each option year, A Contractor Performance Assessment Reporting System (CPARS) shall be sent to the contractor. The contractor has the right to either agree or respond. This reporting applies to this contract. https://www.cpars.gov/, https://www.acquisition.gov/.

National Park Service Buildings

The systems to be maintained, inspected, and tested are described below.

https://www.acquisition.gov/

Building #1 Maintenance Building (MOW) Dry Nitrogen System

Building #2 Technology Building Dry Air System

Building#3 History Building Dry Air System

Building #4 Round House Dry Air System

Building #5 Trolley Building Wet System

Building #6 Gas House Wet System

Building #7 Oil House / Book Store Wet System

TECHNICAL EXPERT/POC:

Contracting Officer’s Representative (COR)Walter Kuharchik Steamtown National Historic Site 150 S. Washington Ave.

Scranton, PA 18503 Cell: 570-241-8309 walter_kuharchik@nps.gov

Garret Lisak Supervisory Facility Operation Specialist Steamtown NHS 150 South Washington Ave.

Scranton Pa. 18503 Cell: 570-507-1622 garret_lisak@nps.gov2

Kevin Bose Maintenance Mechanic Supervisor Steamtown NHS 150 South Washington Ave.

Scranton Pa. 18503 Cell: 570-466-3979 kevin_bose@nps.gov

Daniel DeLucia Maintenance Mechanic Steamtown NHS 150 South Washington Ave.

Scranton Pa. 18503 Cell: 570-290-4409 daniel_delucia@nps.gov mailto:570-241-8309walter_kuharchik@nps.gov mailto:570-241-8309walter_kuharchik@nps.gov mailto:kevin_bose@nps.gov

FIRE HYDRANTS INSPECTIONS: