A04_Statement_of_Work_Mold_Remediation.docx

STATEMENT OF WORK

MOLD REMEDIATION - HORTON AGENCY

1.0 INTRODUCTION

The Bureau of Indian Affairs (BIA) requires the following work be performed at the Horton Agency, 908 1st Avenue East., Horton, KS 66439. See the attachment for a floor plan/schematic of the facility. The contract issued from this solicitation shall be for commercial services and shall be a firm fixed price.

2.0 SCOPE

Description of Requirement: BIA has a mold assessment, cleaning, and reporting requirement for interior building spaces at the Horton Agency, a federally owned facility.

The non-construction services work consists of including all equipment, materials, and labor to clean surface mold observed throughout the interior of the Horton Agency specific to Basement Storage Room and Server Room (approximately 400 sq. ft./”the covered area.”). The work includes, but is not limited to, cleaning and remediation of mold from interior surfaces and materials of observable mold or mold spore-related contaminants, clearance sampling to demonstrate cleaning effectiveness, and final written report. The report shall clearly identify the locations cleaned/remediate and any further work recommendations to prevent future mold growth.

3.0 REFERENCES

All work shall be managed/overseen by a Certified Industrial Hygienist (CIH) and performed by qualified personnel. The work should follow:

· US EPA publication “Mold Remediation in Schools and Commercial Buildings EPA 402-K-01-001, September 2008”.

· ANSI/IICRC S520 Standard for Professional Mold Remediation.

4.0 REQUIREMENTS

The Contractor shall propose a price for the below work via the schedule of items on page 2 and include a proposed project schedule to include the following project phases:

1. Date for completion of mold cleaning, and

2. Date for completion of clearance sampling for cleaning effectiveness and final report.

All dates shall be stated in number of days after contract award.

Cleaning/Remediation Planning and Execution Develop a cleaning/remediation plan and provide to BIA for review and approval. Perform cleaning of identified mold areas identified in the plan and restore interior surfaces to original condition (as applicable). Cleaning work may include demolishing or removing materials (such as carpet, drywall, ceiling tiles, etc.) that cannot effectively be cleaned using surface cleaners. Contractor shall include reinstallation of materials (e.g., new drywall or ceiling tiles) in the cleaning plan and price it appropriately. BIA is able to approve or amend the plan depending on the site’s worker capacity to reinstall materials or equipment themselves. In general, BIA expects the interior to be restored as close as possible to original condition.

Contractor is responsible for securing any additional sampling, such as lead- or asbestos-containing material, that may be required for worker and occupant safety if the materials will be damaged/disturbed as part of the work. If these hazardous materials are present, contractor shall present a revised cleaning/remediation plan. The revised plan may include third party contracting to have materials tested or abated. BIA will review the revised plan and provide any existing material construction or sampling records, if accessible and as needed.

The Contractor shall provide a disposal container or equipment needed to support the removal of all demolished material, waste, and debris. The site shall identify the staging location for containers and equipment needed during remediation. The contractor shall keep the working area in a clean and proper condition. All rubbish and waste resulting from the execution of the work shall be removed at the end of each day or as directed by the site manager.

Clearance Sampling If pre-cleanup sampling occurred, secure, through a third party, post-cleanup clearance sampling to demonstrate effectiveness of cleaning. Per note above in Mold Sampling Plan section, there are no federally recognized standards or thresholds for airborne concentrations of mold. Therefore, contractor shall include in their proposal the mechanism for demonstrating effectiveness of cleaning. This may include resampling to mimic original sampling methods and show, at a minimum, a decrease the concentrations/types of mold. Note that any airborne sampling shall also compare values to an outdoor sample to reflect background mold concentrations/types in the local natural environment.

Regardless of sampling, no visible mold, mold-damaged materials, or moldy odors should be present after cleanup.

Final Report Final report should summarize and evaluate cleaning, actions taken, and contain (as applicable):

· Non-scope best management practices, building repairs, or HVAC equipment Operation & Maintenance recommendations that will reduce or prevent future mold recurrence.

· The objective is to obtain a Certified Industrial Hygiene-level report with conclusions and written certification that facility meets applicable indoor environmental quality standards for safe human occupancy.

Deliverable shall be a written report in pdf format and document cleaning/remediation actions performed, and clearance sampling results. Report shall also outline operational recommendations for building staff to follow (i.e., Operation & Maintenance plan with periodic cleanings/annual assessments) to prevent future mold recurrence. All data, findings and recommendations shall be correlated with a specific system and location and represented on a plan view drawing of the facility.

NOTES:

Contractor shall follow all federal, state and local occupational safety and health regulations, to include engineering controls, personal protective equipment, safe work practices, etc.

Contractor shall follow all federal, state and local environmental regulations regarding disposal or storage of materials. Mold-contaminated waste is not typically classified as hazardous, but contractor shall consult environmental regulations and confirm for generated waste.

If laboratory analysis is warranted, transportation of samples to laboratory shall be conducted under chain-of-custody documentation for analysis and reporting of results.

Distribution of the results of this sampling, testing, and reporting for this facility will be restricted to BIA personnel.

5.0 FACILITY WORK REQUIREMENTS

5.1 Coordinate all work with the Southern Plains Regional Facilities Office.

6.0 GENERAL ADMINISTRATIVE REQUIREMENTS.

6.1 No work shall begin until approvals of the Proposed Schedule are accepted by the Contracting Officer.

6.2 The Contracting Officer (CO) shall award the contract to the Contractor. No work shall be initiated until the CO issues the contract award and a notice to proceed.

6.3 After issuance of the contract award, the Contractor shall commence work under this contact promptly, execute the work diligently, and achieve final completion and acceptance including final cleanup of the premises within the period specified.

6.4 The Contracting Officer (CO) may designate an individual to serve as the Contracting Officer’s Representative (COR). The Contractor will be furnished evidence of COR appointments, including explicit authority delegated to the COR and their responsibilities.

6.5 Payment will follow Prompt Payment Act and will be processed in accordance with the Invoice Processing Platform (IPP).

6.6 Due to the time to complete all services, Government anticipates one invoice to be submitted once all work is completed and accepted.

6.7 Contractor shall provide to the Bureau of Indian Affairs, Southern Plains Region, appropriate drawings following the completion of the project indicating the sampling details and locations.

6.8 The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer (CO). Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk.

Final Submittal Prior to acceptance and payment, the vendor must provide in written Adobe pdf format:

1. Cleaning/remediation actions, clearance sampling and final report with recommendations, as applicable, for remediation work, Operation & Maintenance (O&M), and/or building repairs to prevent future mold recurrence.