A04_Statement_of_Work_CHIS_Exhibit_Replacement.pdf

SCOPE OF WORK

MUSEUM INTERPRETIVE EXHIBIT FABRICATION

CHANNEL ISLANDS NATIONAL PARK

SCORPION RANCH VISITOR CENTER

SOLICITATION #140P8424Q0016

I. BACKGROUND AND PURPOSE

The National Park Service (NPS) at Channel Islands National Park (CHIS) encompasses five remarkable islands and their ocean environment, preserving and protecting a wealth of natural and cultural resources. Isolation over thousands of years has created unique animals, plants, and archeological resources found nowhere else on Earth and helped preserve a place where visitors can experience coastal southern California as it once was.

To interpret these park resources, there is a small visitor center on Santa Cruz Island. This visitor center receives more than 100,000 annual visitors.

The purpose of this task order is to provide overall exhibit refurbishment, fabrication, and installation for the specific interpretive exhibits at the Santa Cruz Island Visitor Center for

Channel Islands National Park, Ventura County, California.

II. SCOPE AND OBJECTIVES

The project shall be the fabrication and installation of new exhibits and the refurbishment of old exhibits for the Santa Cruz Island Visitor Center for Channel Islands National Park, Ventura

County, California. The project includes coordination with park interpretation and facility staff.

The contractor shall provide all services including labor, materials, facilities, and travel necessary to detail, fabricate, transport to the site, and install all exhibit elements in accordance with the specifications as detailed in this contract and its attachments.

See original attached design intent and fabrication drawings for details on each exhibit element.

Number in parentheses corresponds with exhibit element page numbers in fabrication drawings.

A. Specifications

Rauda Kiosk Map Models (X1.02)

The contractor shall remove the one large and two small Rauda kiosk map models and refurbish them including but not limited to patching damaged areas, painting, labeling and UV coating. New labeling layout will be provided by the park. Contractor will reinstall map models once they are refurbished. Large model: X1.01. Small bas relief of

Santa Cruz Island is attached to graphic 1.2-1. Graphic files for updated labels will be provided by NPS.

Park Name Banner with Arrowhead (X1.0)

The contractor shall remove and refurbish or replace the banner, raised letters, and arrowhead and reinstall. Graphic: 1.1-1. Graphic files will be provided by NPS.

Mission Statement Sign (X1.0)

The contractor shall remove and refurbish or replace the mission statement metal sign and reinstall. Graphic: 1.1-2. Graphic files will be provided by NPS.

New Exhibit Panels .25” (X1.03,X2.1)

The contractor shall fabricate and install 9 new .25” HPL exhibit panels for the orientation area. These include 1 each of: 1.1-5, 1.1-5.1, 1.1-8, 1.1-8.1, 1.1-7. 1.1-7.1, 2.1-2, 3.0-1, 5.0-5. The contractor shall remove and recycle existing signs. All graphic files will be provided by NPS.

New Exhibit Panels .125” (X1.02)

The contractor shall fabricate and install 8 new .125” HPL exhibit panels for the orientation area. These include 1 each of: 1.2-2, 1.2-3, 1.2-4, 1.2-5, 1.2-6, 1.2-7. And 2 each of 1.2-1. The contractor shall remove and recycle existing signs. All graphic files will be provided by NPS.

Kiosk Panel Frames (X1.03, X1.04, X1.05)

The contractor shall remove and refurbish or replace the metal kiosk pane frames and reinstall.

Contractor shall remove all existing panels and provide to the National Park Service to be transported off the island.

For photos of existing panels, models, and frames see Attachment 4.

B. Order Of Precedence

All work under this contract shall be in accordance with the following order of precedence:

1. Statement of Work, Fabrication of Exhibits;

2. Attachment 1, Exhibit Planning, Design, and Fabrication Specifications;

3. All other attachments, as outlined in Section XVIII, List of Documents, Exhibits, and Other Attachments;

C. General Requirements

1. Attachments Outlining NPS Exhibit Standards

All work under this contract shall be completed in accordance with the most recent version of the following attachments:

a. Attachment 1, Exhibit Planning, Design, and Fabrication Specifications, February 2019

2. Project Management

The contractor shall refer to Attachment 1, Exhibit Planning, Design, and

Fabrication Specifications - Section 2: Project Management, for project management requirements, with the following additions and clarifications:

a. The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall include shop inspections, site visits, installation activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the

Contracting Officer’s Representative (COR) for review and approval seven working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three working days prior to every project status meeting for the life of the project.

b. The contractor shall conduct all travel, meetings, and presentations in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication

Specifications - Section 4, Travel, Meetings, and Presentations, and as outlined below.

c. The contractor shall provide all submittals in accordance with Attachment

1, Exhibit Planning, Design, and Fabrication Specifications - Section 5, Submittals and Reviews, and as outlined below.

d. The contractor’s project manager shall oversee all work during installation to ensure that it adheres to contract specifications and schedule for completion. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

e. The Project manager shall schedule, host, and facilitate all conference calls and virtual meetings.

f. After all scheduled meetings and conference calls, the contractor’s

Project Manager shall prepare and provide written documentation to the

COR enumerating all issues discussed and decisions made relative to the project. The contractor’s Project Manager shall provide project updates to the COR on a weekly basis.

3. Exhibit Planning, Design, and Fabrication Process

The contractor shall refer to Attachment 1, Exhibit Planning, Design, and

Fabrication Specifications - Section 3: Exhibit Planning, Design, and Fabrication

Process, for fabrication process requirements, with the following additions, deletions, and clarifications:

3.1: Introduction

No additions, deletions, or clarifications.

3.2: Pre-Design

Not required under this contract.

3.3: Schematic Design

Not required under this contract.

3.4: Design Development

Not required under this contract.

3.5: Production Design

Not required under this contract.

3.6: Production Support

Not required under this contract.

3.7: Production

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures, in accordance with Attachment 1, Exhibit Planning, Design, and Fabrication

Specifications - Section 4.5, Specific Requirements for Exhibit

Fabrication Meetings.

In addition, the contractor shall perform all work as specified in

Attachment 1, Exhibit Planning, Design, and Fabrication Specifications -

Section 3.7, Production, with the following additions, deletions, and clarifications:

A. Pre-Fabrication Submittals

1. Post Award Site Visit and Content Meetings:

The contractor shall submit a meeting agenda to the COR for review and approval not later than seven (7) days prior to the post award meeting.

The Project Manager and graphic detailer shall travel to the

Santa Cruz Island visitor center at Channel Islands

National Park on the park boat on the designated

Wednesday boat travel day or any day via the park concessionaire to attend a Post-award Meeting and Site

Visit to meet with the COR and park personnel to review conditions prior to detail and fabrication of the exhibits.

The meeting shall be no more than one 8-hour working day on the island (unless more time is needed for removal of exhibits that will be refurbished) and one 8-hour working day on the mainland. The project manager shall participate in a meeting concerning the fabrication of the new exhibits and the removal of the exhibits to be refurbished. The contractor shall take detailed measurements of the exhibit spaces to ensure proper fit of all exhibit elements. The contractor shall bring a Pantone color book or a paint chip fan deck to the site visit, in the event that any color decisions are required during the meeting. The date of the

Post-award Meeting shall be determined within two weeks of contract award.

The contractor shall provide a written trip report to the

COR enumerating all issues discussed and decisions made relative to the project and the understanding of all decisions made during the site visit. The trip report shall be a combination of written text and photos of exhibit spaces with any important callouts or arrows shown. The trip report shall be sent to the COR as a pdf file.

The contractor and graphic detailer shall participate in regular telephone conference meetings with representatives the COR, National Park Service representatives, and subcontractors. The purpose of these meetings shall be to coordinate, expedite, and schedule all work and reviews with the NPS activities. The contractor and COR shall ensure that the required personnel participate in the scheduled progress meetings as outlined in contractor-provided meeting agendas.

The contractor shall write and submit to the COR an electronic copy of all meetings minutes and telephone conference minutes within five working days of the meeting. The meeting minutes shall document all issues discussed and decisions made, and the responsibilities of parties for providing information, and time frame for response.

2. Exhibit Production Plan:

3. Fabrication Shop Drawings:

a. The Contractor shall provide Fabrication Drawings as a PDF file. A set of Revised Fabrication

Drawings shall incorporate all corrections, changes, modifications or deficiencies identified by

COR and provided as a PDF file.

b. The contractor shall provide catalog cuts for any item or product that the Contractor proposes to use.

The contractor shall provide a PDF file of each catalog cut to the COR.

4. Electronic Equipment submittals:

5. Material Sample Board:

No additions, deletions, or clarifications..

B. Fabrication

1. Content Specialties:

No additions, deletions or clarifications.

2. Mock-ups and Prototypes:

In addition to the requirements described in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications -

Section 24, Mock-ups and Prototypes requirements, the contractor shall provide:

(i) One set of wall graphic layout inkjet proofs, printed on coated paper at full size.

(ii) Upon review and approval by the COR, and receipt of the inkjets with markups, the contractor shall provide one set of revised wall graphic layout inkjet proofs, printed on coated paper at full size, showing required changes. The contractor shall only print and provide those inkjets of graphic layouts that require changes.

3. Exhibit Structures, Cabinetry, and Casework:

The new graphics and support structures shall withstand the area’s Pacific coast environment.

4. Exhibit Graphics:

In addition to the requirements described in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications -

Section 15, Two-Dimensional Exhibit Graphics requirements, the contractor shall provide:

(1) Using the original NPS provided graphic files the contractor shall edit and finalize graphic files for fabrication. Contractor shall provide electronic PDFs for review of final graphic panels.

(2) All photographic images for the graphics shall be government-furnished from this website: http://www.timhaufphotography.com/ChannelIs landsNationalPark

5. Electronic Programs and Electronic Equipment:

Not required under this contract.

6. Audio Description:

7. Case Layouts and Artifact Mounts:

http://www.timhaufphotography.com/ChannelIslandsNationalPark

3.8: Shop Inspection

A. Preliminary Shop Inspection

In addition to the requirements described in Attachment 1, Exhibit

Planning, Design, and Fabrication Specifications - Section 28, Shop Inspections and Installation, the contractor shall provide the following exhibit elements at the preliminary shop inspection:

All graphic structures with no finish applied and full size paper graphic proofs attached.

The date of the Preliminary Shop Inspection visit to the contractor’s facility shall be determined in consultation with the

COR.

B. Final Shop Inspection

All requirements described in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 28, Shop

Inspections and Installation, Items 28.1 and 28.2 are included.

The date of the Final Virtual Shop Inspection visit shall be determined in consultation with the COR.

3.9: Building Prep

A separate Building Prep site visit is not required. The contractor shall acquire all necessary building measurements and removal of any items to be refurbished during the post award site visit.

Contractor shall remove all existing panels and provide to the National

Park Service to be transported off the island. Repairs to walls where needed shall match existing wall color, materials, and design.

3.10: Installation

The contractor shall perform all work as specified in Attachment 1, Exhibit Planning, Design, and Fabrication Specifications - Section 3.10, Installation, with the following additions and clarifications:

A. Primary Installation:

1. The contractor and exhibit installers shall travel to Santa

Cruz Island at Channel Islands National Park to install all exhibits and exhibit elements.

2. The visitor center shall be open to visitors during the installation period. The immediate area where the work is occurring shall be closed off by the contractor with stanchions, caution tape and “Do Not Enter” signs.

3. Travel will be provided on the park boat on Wednesdays.

If other travel is needed then the contractor will book their own travel at their own expense on Island Packers.

4. Panels and installation materials will be loaded by the contractor on the park boat, transported on the park boat on a Wednesday, craned to the top of the island by NPS staff, and transported and placed outside the visitor center by park staff.

5. All waste material will be placed in NPS provided megabags by the contractor and transported off the island by NPS staff.

6. Park housing will be available to the contractor at the contractor expense. Housing on Santa Cruz is currently set at $8.30 or 15.75 per night, per person depending on which unit available and selected.

B. Installation Punch List:

C. Audio Description Installation:

3.11: Closeout

A. Prepare Maintenance Manual:

B. Prepare Audiovisual Operations and Maintenance Manual:

C. Provide all samples produced under the contract:

D. Return government-furnished property:

E. Prepare a Component Inventory Schedule:

4. Travel, Meetings, and Presentations

The contractor shall perform all work as specified in Attachment 1, Exhibit

Planning, Design, and Fabrication Specifications - Section 4, Travel, Meetings, and Presentations, with the following additions, deletions, and clarifications:

4.1: Introduction

4.2: General Requirements

No additions, deletions, or clarifications.

4.3: Specific Requirements for Design Charettes, Exhibit Planning

Workshops, and Public Meetings

Not required under this contract.

4.4: Specific Requirements for Value Analysis

4.5: Specific Requirements for Exhibit Fabrication Meetings

4.6: Travel During Exhibit Fabrication and Installation

A. Post Award Conference:

The Project Manager and graphic detailer shall travel to the Santa

Cruz Island visitor center at Channel Islands National Park on the park boat on the designated Wednesday boat travel day or any day via the park concessionaire to attend a Post-award Meeting and

Site Visit to meet with the COR and park personnel to review conditions prior to detail and fabrication of the exhibits. The meeting shall be no more than one 8-hour working day on the island (unless more time is needed for removal of exhibits that will be refurbished) and one 8-hour working day on the mainland. The project manager shall participate in a meeting concerning the fabrication of the new exhibits and the removal of the exhibits to be refurbished. The contractor shall take detailed measurements of the exhibit spaces to ensure proper fit of all exhibit elements. The contractor shall bring a Pantone color book or a paint chip fan deck to the site visit, in the event that any color decisions are required during the meeting. The date of the Post-award Meeting shall be determined within two weeks of contract award.

The contractor shall provide a written trip report to the COR enumerating all issues discussed and decisions made relative to the project and the understanding of all decisions made during the site visit. The trip report shall be a combination of written text and photos of exhibit spaces with any important callouts or arrows shown. The trip report shall be sent to the COR as a pdf file.

The contractor and graphic detailer shall participate in regular telephone conference meetings with representatives the COR, National Park Service representatives, and subcontractors. The purpose of these meetings shall be to coordinate, expedite, and schedule all work and reviews with the NPS activities. The contractor and COR shall ensure that the required personnel participate in the scheduled progress meetings as outlined in contractor-provided meeting agendas.

The contractor shall write and submit to the COR an electronic copy of all meetings minutes and telephone conference minutes within five working days of the meeting. The meeting minutes shall document all issues discussed and decisions made, and the responsibilities of parties for providing information, and time frame for response.

The post award meeting shall include all work referenced in this contract.

B. Site Visits:

No additional site visits are required unless more time is needed to remove the exhibits that will be refurbished.

C. Installation:

The contractor and exhibit installers shall travel to Santa Cruz

Island at Channel Islands National Park to install all exhibits and exhibit elements. The length of installation and number of crew shall be proposed as part of the contractor’s Exhibit Production

Plan, for review and approval by the COR.

The visitor center shall be open to visitors during the installation period. The immediate area where the work is occurring shall be closed off by the contractor with stanchions, caution tape and “Do

Not Enter” signs.

Travel will be provided on the park boat on Wednesdays. If other travel is needed then the contractor will book their own travel at their own expense on Island Packers.

Panels and installation materials will be loaded by the contractor on the park boat, transported on the park boat on a Wednesday, craned to the top of the island by NPS staff, and transported and placed outside the visitor center by park staff.

All waste material will be placed in NPS provided megabags by the contractor and transported off the island by NPS staff.

Park housing will be available to the contractor at the contractor expense. Housing on Santa Cruz is currently set at $8.30 or 15.75 per night, per person depending on which unit available and selected.

5. Submittals and Reviews:

6. Accessibility:

III. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting in November 2024 and ending

December 30, 2025.

A. All work, including punch list items and review and approval, shall be completed on or before December 30, 2025.

IV. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel

Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel

Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a

Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government

Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

V. DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free On Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

A. Deliverables Shall Include The Following:

1. Project schedule and exhibit production plan

2. Meeting minutes and trip report from each project meeting or conference call

3. Fabrication shop drawings, including all addendums

4. Graphic proofs and graphic production samples including full size inkjet proofs of new graphics and revised full size inkjet proofs of new graphics

5. Completed Exhibit Graphic Panels and Models

6. Progress photographs

7. Completion photographs

8. Exhibit elements at shop inspections

9. Shop inspection punch lists

10. Delivery and installation of final exhibit elements, structures, and cases

11. Installation punch list

12. Closeout package

B. Deliverables Shall Be Sent To The Following:

1. COR Deliverables:

Derek Lohuis

Channel Islands National Park

1901 Spinnaker Drive

Ventura, CA 93001

2. Exhibit Delivery and Installation:

Channel Islands National Park

1901 Spinnaker Drive

Ventura, CA 93001

VI. GOVERNMENT-FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the exhibit.

The following listed government-furnished property shall be furnished at the post award meeting:

-Graphic files will be provided via file sharing. Additional images to be reproduced within the graphic layouts located at this website

.http://www.timhaufphotography.com/ChannelIslandsNationalPark

-Dedicated wireless hot spot within this visitor center area

VII. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting

Officer via a bilateral modification.

VIII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

IX. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the

National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

X. WARRANTY

The contractor shall guarantee the workmanship against defects in work and material that might appear under extremely high visitor use and variable weather and climate conditions for a minimum of one year. The warranty period shall commence with final acceptance of work. This shall include all labor and parts at no additional cost to the government.

If during this warranty period, defective workmanship, materials, or equipment are identified by the government, the contractor will be notified, in writing, as to liability and responsibility for corrective action at no cost to the government.

Action may include but is not limited to:

A. Placing all work into satisfactory condition;

B. Making good all damages to equipment, the site, the building, or contents thereof, that have resulted from such unsatisfactory work; and

C. Making good any work, materials, or equipment that are disturbed in fulfilling the guarantee including any work, materials, or equipment that may have been guaranteed under another contract.

Should the contractor fail to proceed with work in accordance with the guarantee within seven calendar days from the notice of corrective action(s), the government will have such work performed at the expense of the contractor.

In no event will the government be responsible for any extension or delays in the scheduled deliverables or periods of performance under this contract as a result of the contractor’s obligations to correct defects, nor shall there be any adjustment of the delivery schedule or period of performance as a result of the correction of defects unless provided by a supplemental agreement with adequate consideration.

If the government returns any work to the contractor for correction or replacement under this contract, the contractor shall be liable for transportation charges up to an amount equal to the cost of transportation by the usual commercial method of shipment from the place of delivery specified in the contract (irrespective of the F.O.B. point or the point of acceptance) to the contractor’s plant and return to the place of delivery specified in the contract. The contractor shall also bear the responsibility for the work while in transit.

The contractor shall be liable for the reasonable costs, including travel of personnel, and disassembly and reassembly of larger items when it is necessary to remove the work to be inspected and returned for correction or replacement.

XI. LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

A. Attachment 2a: Exhibit Planning, Design, and Fabrication Specifications, February

2019, PDF, consisting of 193 pages;

B. Attachment 2b: Santa Cruz Island Visitor Contact Station Exhibit Fabrication

Drawings FINAL

C. Attachment 2c: CHIS-Attachment A-Scorpion Ranch Design Intent Drawings

D. Attachment 2d: Photos of Current State of Exhibits

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