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Bureau of Indian Affairs – Great Plains Region – Division of Facilities

Minimum Qualification Standards for Construction Inspectors

April 16, 2021

A. Purpose:

The following qualification standards have been established to:

1. Ensure that qualified individuals are hired for the inspection of construction projects.

2. Ensure that projects are inspected by individuals who have the requisite knowledge, skills, experience, and education to perform construction inspection duties on a project of the scope, nature and complexity anticipated.

B. Background:

The Bureau of Indian Affairs makes sizable investments in the planning, design and construction of projects ranging from schools, detention facilities, offices, dormitories, and houses. Prudent management of public funds dictates that qualified individuals be used on BIA funded projects. This requirement benefits the tribes, communities, and the government.

C. Qualification Standards:

1. Experience

a. Five (5) or more years of employment with an Architect or Engineering firm or firms where the primary duties of employment included the planning, design, and construction of buildings;

b. Five (5) or more years of employment with a public agency (Federal, State, Tribal or local) where the primary duties included the planning, design, and construction of buildings; or

c. Any combination of 1.a and 1.b which totals five (5) or more years.

2. Education/Registration

a. College course work in architecture, engineering, or construction management leading to an associated degree in field related to construction inspection can be substituted for two years of experience.

b. Building construction/inspection certifications relevant to the building trades that apply to the specific project can be evaluated for substitution of years of experience (amount to be determined upon evaluation).

c. Four-year degree in construction management, engineering, or architecture can be substituted for three years of experience.

D. Supporting documents certifying experience and licensure should be submitted to support the qualification requirements identified above.

Bureau of Indian Affairs – Great Plains Region – Division of Facilities

Minimum Qualification Standards for a Project Manager Employed Under

P.L. 93-638 Contracts or P.L. 100-297 Grants

A. Purpose:

The following qualification standards have been established to:

1. Ensure that qualified individuals are hired by Tribes and tribal organizations for the management of planning, design and construction projects.

2. Ensure that projects are managed by individuals who have the requisite knowledge, skills, experience and education to manage a project of the scope, nature and complexity anticipated under a grant or contract.

B. Background:

The Bureau of Indian Affairs makes sizable investments in the planning, design and construction of projects ranging from schools, detention facilities, offices, dormitories, and houses. Prudent management of public funds dictates that qualified individuals be used by Tribes and tribal organizations to manage BIA funded projects. This requirement benefits both the tribe and the government.

C. Qualification Standards:

1. Experience

a. Ten (10) or more years of employment with an Architect or Engineering firm or firms where the primary duties of employment included management of projects for the planning, design and construction of buildings;

b. Ten (10) or more years of employment with a public agency (Federal, State, Tribal or local) where the primary duties included the management of projects for planning, design and construction of buildings; or

c. Any combination of 1.a and 1.b which totals ten (10) or more years.

2. Education

• Complex Projects

• Bachelor's degree in Engineering or Architecture from an accredited college or university.

• Others

• At least 30 credit hours or more in Engineering or Architecture courses from an accredited college or university or;

• Associate of Arts Degree in Construction technology or related field.

D. Supporting documents certifying experience and education should be submitted to support the qualification requirements identified above.

CCTV System Design Standing Rock Youth Detention Center

Great Plains Regional Office Standing Rock Agency

Scope of Work

BACKGROUND

The Standing Rock Youth Detention Center is in Fort Yates, North Dakota. Building 900237 was built in 2012. The facility consists of a total square footage of approximately 15,679 square feet.

Due to the age of the existing Closed-Circuit Television (CCTV) system, changes in system requirements, failure and obsolescence of system components, the existing system are no longer in compliance with current requirements, and most are obsolete. Failure to provide adequate camera surveillance systems, and security systems will lead to increased life, safety, and security risks.

The following General Scope of Work outlines the Tasks and additional criteria involved to accomplish these activities.

PROJECT GOALS AND OBJECTIVES

The purpose of this Scope of Work is to obtain professional engineering and technical design services for the development of a comprehensive closed-circuit television (CCTV) surveillance system upgrade. At a minimum, the project will consist of assessing the facility’s camera surveillance system and intercom system to determine the current condition to identify requirements and complete design plans, specifications, estimated cost of construction, and supporting documents meeting Bureau of Indian Affairs (BIA) standards and requirements. This project will also meet or exceed the requirements of the latest addition of the NFPA (National Fire Protection Agency) 5000 Building Construction and Safety Code, NFPA 72, NFPA 730, NFPA 731 and the 2004 edition of the Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG).

The Contractor shall identify all existing intercom stations, master stations, paging points, call buttons, and emergency or duress devices throughout the facility. As part of the assessment, the Contractor shall evaluate the condition and functionality of all wiring, conduit pathways, power supplies, backboxes, and any network connections associated with the legacy intercom system.

The Contractor shall determine any deficiencies within the system, including unreliable communication, poor audio clarity, nonfunctioning devices, degraded components, or insufficient coverage in operational areas. Additionally, the Contractor shall determine all potential integration points between the intercom system and the existing detention control or security electronics infrastructure to ensure compatibility and support a fully coordinated system upgrade.

The contractor is responsible for design services provided by the Architect-Engineer firm during project design phase as well as construction services provided during project construction phase.

DB contractor is responsible for all work performed by consultants during all phases.

The following General Scope of Work outlines the tasks and additional criteria involved in accomplishing these activities.

GENERAL SCOPE OF WORK

The intent of this project is to obtain architectural, engineering, and technical design services for Standing Rock Youth Detention Center, CCTV and intercom system upgrades to building 900237. The purpose is to develop Schematic Design Documents, Preliminary Design Documents, Construction Documents, and provide Engineering Services During Construction and Construction Management Services. Design shall meet the requirements of the most recent edition of the specific design criteria and codes listed in all sections of this contract (including Section J), the BIA Manuals and Handbooks, and Federal requirements if more stringent than those listed above.

At a minimum the design shall include features that meet the following requirements.

• Incorporate a schematic design into the design process.

• Utilize the BIA and OJS sketches, program information, reports, and concepts as a starting point for the design.

• Incorporate mitigation measures as the result of any NEPA (National

Environmental protection Agency) process results encountered during the design process.

• Analyze and document the major architectural and engineering aspects of the existing site, including existing utilities, as background for the design and construction of the renovations. The contractor shall perform necessary research, field investigations, and engineering calculations.

• Coordination with BIA (Bureau of Indian Affairs) Office of Information Management Technology (OIMT) work group and Office of Justice Services (OJS) security standards to meet the requirements for data/telecom design (in building and on site) and relocation of the BIA equipment including evaluation of offsite monitoring and control of HVAC (Heating, Ventilation and Air conditioning) and other systems.

• Business operations shall be maintained during construction.

• Incorporate time into the schedule for performance of a three-week BIA Great

Plains Region review period for each submittal - and - BIA Division of Safety and Risk Management (authority with jurisdiction) reviews per the policies and checklists in Section J of this contract.

• Provide a final design that can be constructed within a planning level estimated budget of $500,000.00.

• Verification that the design accommodates the proposed systems furniture, free standing furniture and/or equipment through the development of floor plans, equipment lists, etc.

• • Conduct onsite assessments of all operational areas, including but not limited to housing units, corridors, entrances, sallyports, control rooms, exterior perimeters, recreation yards, and administrative areas.

• Document and evaluate the existing CCTV infrastructure, including cameras, cabling, network switches, power supplies, server/recording equipment, and control room layouts.

• Identify deficiencies in coverage, camera placement, lighting conditions, and system functionality.

• Review all relevant facility policies, federal detention guidelines, and security requirements impacting system design.

• • A complete camera coverage plan designed to eliminate blind spots and address operational and security needs.

• Selection and specification of appropriate camera types, including fixed, PTZ, panoramic, low-light, and exterior-rated units as required.

• Network architecture for the CCTV system, including bandwidth requirements, switch specifications, fiber/structured cabling, PoE/PoE+ needs, and segmentation from other networks per federal IT security standards.

• A Video Management System (VMS) compliant with federal security requirements and providing user roles, event logging, evidence management, and redundancy.

• Storage and retention capability meeting applicable federal evidence retention standards and agency policies (e.g., 30–180 days based on camera classification).

• Power, UPS, grounding, and equipment room design meeting NFPA, NEC, and federal reliability requirements.

• Cybersecurity controls in accordance with federal guidelines, including FISMA, NIST SP 800-53, and NDAA §889 compliance (no Huawei/HiSilicon or other prohibited components).

• Detention-grade equipment enclosures and mounting solutions.

• The upgraded intercom system shall:

• Provide full-duplex or high-clarity audio communication suitable for correctional environments.

• Support emergency/duress alarms, priority call routing, and staff alert functions.

• Be scalable and modular to support future expansion or facility reconfiguration.

• Include tamper-resistant, detention-grade stations where required.

• Include master stations in control rooms, supervisor offices, intake, and other mission-critical areas.

• Integrate with the upgraded CCTV system where feasible (e.g., auto-pullup of camera feed on alarm).

• Provide system monitoring, diagnostics, event logging, and fault notifications.

• Use secure IP-based architecture where applicable, meeting federal IT and cybersecurity requirements (e.g., FISMA and NIST).

• Replace or reuse cabling infrastructure based on condition, compliance, and performance standards.

The Contractor shall furnish all materials, supplies, equipment, transportation, and personnel to provide the described architectural and engineering services. The Contractor shall prepare documents containing alternatives, cost estimates, drawings, calculations, and recommendations, as appropriate, for items listed above.

It is expected that the design will provide architectural features that meet BIA requirements and maintain the character of the overall site, to the utmost extent, while utilizing materials that are widely available.

At a minimum, consider cyclical costs and annual operation and maintenance factors as part of the rationale for material selection. Take into consideration construction and material supply factors, physical environmental factors such as climate, elevation, exposure, geology, etc., and other factors such as vandalism, security, visual resources, etc.

All design phase work will be completed by or under the direct supervision of architects and/or engineers licensed in the State of North Dakota.

The scope of work for this project is divided into six (6) sections as follows:

Task 1 – Project Management, Quality Control, and Data Collection Task 2 – Field Investigations Task 3 –Schematic Design - (20%) Task 4 – Master Site Development Plan (NOT USED) Task 5 – LEED/Sustainable Building (NOT USED) Task 6 – Design Development - (40%) (NOT USED) Task 7 – Preliminary Design - (70%) Task 8 – Construction Documents - (99%, 100%, Issued for Bid, and Issued for Construction) Task 9 – Engineering Services During Construction – OPTION ITEM Task 10- Construction Management Services – OPTION ITEM

All work associated with the site shall be done for all tasks.

The completion date for Tasks 1-8 is a total of 180 calendar days upon receipt of the Notice to Proceed.

Task 9 and Task 10 will be option items that the BIA may choose to exercise. If the BIA chooses to exercise any of these option items, then the option to exercise will occur prior to - or -at the 99% Construction Documents review period and will be at the cost identified in the A/E’s cost proposal/schedule of values that was accepted by the BIA for this contract.

The costs for Task 1 do not have a separate pay item. The costs associated with Task 1 shall be incorporated into Tasks 2-8.

The completion date for Tasks 2-3 is a total of 60 calendar days upon receipt of the Notice to Proceed.

TASK 1 - PROJECT MANAGEMENT, QUALITY CONTROL, & DATA COLLECTION

The Contractor shall designate a point of contact for coordination of this project. This individual shall have overall responsibility for the performance of the work to ensure the work progresses on schedule and within budget.

The Contractor shall maintain communication records, cost-tracking information on a monthly basis, project budget summary sheet, project log, all project related conversations, meeting notes, and quality assurance audits and make these available to the BIA as requested. Invoices shall be in a format meeting the needs of the BIA.

The Contractor shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

o 2 Weeks after the NTP: The Contractor shall submit a detailed QA/QC (Quality Assurance/Quality Control) Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed. The Plan shall incorporate/include.

a “yellow-out” process wherein the point of contact has verified that all review comments have been addressed in the drawings, specifications, reports, etc.

review checklist that verifies coordination has been made between the various professional design disciplines, up to date base maps are being used, cross-checks have been made between callouts/references to other sheets /details, design criteria has been met, and that all submittal requirements have been met and a whole/complete submittal package has been prepared and ready for submission, prior to each submittal.

o Provide an updated QA/QC plan with each Task submittal. Senior members’ signatures shall be up to date with each submittal.

o 100% Submittal: The Contractor shall submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

The Contractor shall prepare a project schedule noting the submittal points for each task and other critical phases in the design process. The proposed design schedule will incorporate a timeline beginning at the notice to proceed and ending with the completion of the Construction Documents. The schedule will incorporate a minimum of 21 calendar days for the BIA review periods.

A project kick-off meeting shall be held within 10 calendar days of notice to proceed. The purpose of the meeting is to gather existing data, establish goals, objectives, and design criteria for the project and to develop alternative design approaches. In order to ensure an acceptable approach to the Schematic Documents and the Design Development Documents, the Contractor shall review the BIA documents and provide a list of additional needs or questions, if any, to the BIA at this meeting.

At the time of the kickoff meeting, the Contractor shall provide a memorandum summarizing the existing data, chief design criteria/issues, and a list of additional information necessary to complete the design.

Additional meetings with the BIA may be required during the Schematic Design phase, the Design Development phase, the Preliminary Design phase, and the Construction Document phase. The Contractor shall provide minutes for each meeting and will be prepared with specific detail in the following categories:

• Work accomplished since last meeting.

• Issues encountered.

• Decisions needed to maintain schedule.

• Work planned for next month.

• Budget status; and

• Schedule status

Task 1 Deliverables: QA/QC Plan, project schedule, kick-off meeting memorandum, summary/minutes of each meeting, and monthly progress reports submitted by the fifteenth of each month (report to be in either MS Word or .pdf).

TASK 2 - FIELD INVESTIGATIONS

The services to be provided shall include a site investigation, fact finding and gathering, analysis, documentation, coordination of data with the BIA, and coordination with appropriate city, county and state offices for each site listed in Section J, as necessary, to ensure a complete and accurate design.

The BIA will provide the Contractor with available records. The Contractor shall visit the project sites to investigate the BIA furnished information. This information is the best available, but the BIA does not guarantee its accuracy or completeness; it is the Contractor’s responsibility to verify the completeness, accuracy, and acceptability for use in design. All work necessary to gather additional information is the Contractor’s responsibility and included in the fixed fee cost proposal.

The Contractor shall perform record search, coordinate utilities locate and schedule the design survey. Electronic copies of the base mapping shall be provided to the BIA in the BIA current version of AutoCAD® and Civil 3D® format with supporting database files. The Contractor shall perform their due diligence in reviewing existing record drawings and other sources in determining locations of underground utilities and not solely rely on “one-call” organizations.

The Contractor (including electrical, mechanical, etc., sub-consultants) shall visit the project site to obtain all data needed to complete their work. While on site, investigate the information shown on any BIA furnished drawings, record (as-built) drawings, and other planning documents which are part of this contract. The Contractor’s investigation of field conditions shall be performed in a competent professional manner.

Locate all site and adjacent utilities. Evaluate existing utility services to the site to determine their general adequacy and develop conceptual alternatives if new utility lines may be needed.

This evaluation shall include electrical power, and telecommunications.

Identification, sampling, testing, and remediation for asbestos containing materials, lead based paint, and other regulated hazardous materials that will be/or have the potential to be disturbed/impacted by the proposed construction.

If the preferred alternative is not feasible, identify any potential impact issues that would result for each of the conceptual alternatives presented.

Coordinate with the BIA to determine telecommunication needs for the site and any potential new office space. Include consideration of computer data cabling for telephone and computers within the office space. The anticipated voice and data communication needs should be met for the life of the buildings.

All additional services (i.e., surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), necessary for a complete design as outlined in this contract, are included in the fixed fee cost proposal unless specifically excluded by the contract.

TASK 3 – SCHEMATIC DESIGN – 20%

A charrette shall be held within 10 calendar days of the notice to proceed. The purpose of the charrette is to utilize a collaborative approach to create realistic and achievable designs that work (See Section J Attachment NREL Charrette Handbook). It is anticipated that the schematic will be a 2-day process and at a minimum, shall include BIA staff, OJS staff, and the Contractor’s mechanical engineer, electrical engineer, fire protection engineer, and architect. Specific outcomes of the process shall include:

• Detailed summary of group discussions.

• Information presented in a workshop format.

• Detailed summary of the specific strategies that will be included in the project design.

• Sketches and drawings to be incorporated into the project construction plans.

The Contractor shall be responsible for all coordination/facilitation necessary for implementation of a successful design charrette.

The Contractor shall prepare the following items and bring to the charrette:

• Preliminary costs for the charrette including building costs, renovation costs and site development. The costs will be used to keep the scale of the project within the budget.

• Two rough draft schemes (Drawings) for the site plan and floor plan.

• Prior to submission of Design Development material, the Contractor shall discuss and outline phasing requirements for the project with the BIA’s Project Manager. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what BIA constraints exist that will influence the Contractor's approach to the construction project.

TASK 4 – NOT USED

TASK 5 – NOT USED

TASK 6 – NOT USED

TASK 7 - PRELIMINARY DESIGN – 70%

Preliminary Design will incorporate the review comments and prior work/requirements from the Design Development phase.

The Contractor shall prepare Preliminary Design Documents illustrating the scale and relationship of project components for review and approval of the BIA.

Services under these phases shall include, but not be limited to the following:

• All requirements as defined in A&E Submission Instructions for Minor Construction Projects as shown in Section J. (In the event there is a conflict with the BIA design criteria handbook, use the more stringent requirement.)

• Coordination and meetings with Federal and other agency officials in acquiring the necessary permits/approvals of design in preparation of construction. Includes development and submittal of all necessary drawings, narratives, figures, sketches, reports, etc.

• Phasing Plans for Construction including making recommendations concerning construction contract arrangements and scheduling that will be advantageous to the BIA in terms of cost and timing.

• Presentation of submissions by electronic communication (video/telephone)

• Review Submissions.

• In each submission, the Contractor shall resubmit the materials specified in the prior submissions, revised according to the comments made by the BIA resulting from the prior review(s).

The Contractor shall use the current Construction Specifications Institute (CSI) Master Format specifications in preparing Design Development Documents for the project and shall edit those specifications to tailor them for this specific project. When no standard exists for a "unit of work", prepare the item consistent with the CSI format.

Should the Contractor determine that a deviation from such standards and specifications is necessary or beneficial to the BIA; he shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

Specifications will include general requirements, technical specifications, and bid items list.

TASK 8 – CONSTRUCTION DOCUMENTS – 99%, 100%, “Issued for Bid” and “Issued for Construction” Sets

Based upon the Design Development and Preliminary Design Documents, equipment layouts, other program materials furnished by the BIA, and any adjustments in the design scope of the Project, the A/E shall prepare Construction Documents. The A/E shall be responsible for the professional quality and technical accuracy of all the documents it prepares.

Final design will incorporate the review comments and prior work/requirements from the Preliminary Design phase. Final design will include architectural, landscape architectural, civil/survey, mechanical, structural, electrical plans. The A/E shall refine the drawings and specifications so detailed construction documents can be produced. Plans will be prepared in a format acceptable to the BIA and suitable for bidding and construction.

Services under these phases shall include, but not be limited to the following:

• All requirements as defined in the A&E Submission Instructions for Minor Construction Projects. (In the event there is a conflict with the BIA design criteria handbook, use the more stringent requirement.)

• Presentation of submissions and addressing of review comments at BIA location.

• Special inspections schedule (by professional discipline and construction item/phase) including Special Inspections required by NFPA 5000, the International Building Code, Special Inspections required by any permits (Wetland, water, sewage/septic systems) and critical inspections needed by BIA and performed by the A/E as part of their design tasks.

• It is expected that final documents shall contain all the information necessary to lay out the project from the information contained in the plan set.

• A Building Construction Permit is not required for this project. Provisions will be included in the project specifications and drawings requiring that all electrical work shall be inspected and approved by a State Certified Electrical Inspector.

• A paper and electronic courtesy copy of the Construction Documents shall be delivered to any special permitting agencies.

A plan in hand review will be conducted by the A/E at the project site at the end of the review period so the A/E can validate their design and ground truth it. The BIA may also provide final comments during that period. The A/E shall adjust the final designs based on the comments received from the BIA and/or as developed/identified by the A/E during their plan in hand.

Upon completion of the changes, the A/E shall provide final documents as outlined in “A/E Submission Instructions for Minor Construction Projects” and provide a summary of the changes made as a result of the plan in hand.

Project Phasing: The A/E shall develop a schedule for the project implementation. The schedule shall provide information on phasing which will lay out the sequence for construction and tasks to be performed by the BIA to fully complete this project. The A/E shall serve as an advisor to the Contracting Officer on all phasing matters.

TASK 9 - ENGINEERING SERVICES DURING CONSTRUCTION – OPTION ITEM

The BIA will provide day-to-day on-site contact with the Construction Contractor and coordination between the BIA and the Design A/E during the Construction Period.

The Construction Period will commence with the award of the Construction Contract(s) and will terminate with the acceptance of the facility by the BIA. The Design A/E shall not provide administration of the construction contract. The A/E shall act in an advisory capacity to the Contracting Officer.

The A/E shall not be the representative of the Contracting Officer on the construction site and shall make such representation to the Construction A/E(s) without the specific written approval of the Contracting Officer. The A/E shall have no authority to approve any construction means or methods of work of the Construction Contractor.

The A/E shall not be responsible for the acts or omissions of the Construction Contractor or any other persons performing any of the work and shall not be responsible for the failure of any of them to carry out the work in accordance with the Construction Documents.

The A/E shall provide engineering support to the BIA, as necessary, during the construction process, including the preparation of change orders, design clarifications, submittal review, and assistance in startup and testing during the final review of the project.

The A/E shall participate in the pre-construction conference. The purpose of this meeting is to clearly establish an understanding of the roles during construction.

The A/E, when requested, shall assist the Contracting Officer and the Contracting Officer Representative (COR) to interpret the construction documents and shall:

• Recommend any action(s) deemed suitable for the satisfactory prosecution of the construction work.

• Prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents.

• Assess the preparation of Construction Contract Modifications initiated by or through the BIA to be executed in accordance with the Construction Documents.

The A/E shall review cost proposals for construction modifications when requested by the BIA.

The A/E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail with quantities and unit prices and shall cover both additions and deductions of labor, materials and equipment.

The A/E shall check shop drawings, detail drawings, schedules, descriptive literature and samples, test laboratory reports, field test data and review the color, texture and suitability of materials for conformity with the design concept and construction documents. The A/E shall recommend approval, disapproval, or other suitable disposition within five (5) calendar days after receipt.

The A/E may, through the COR, request the Construction Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the BIA technical staff on complicated system submittals.

The A/E shall notify the COR in writing of all deviations from the requirements of the construction documents that was found in the Construction Contractor's submittals.

During the Construction Period the A/E shall make visits to the project site. Site visits shall be made as and when requested by the Contracting Officer or authorized representative. The total number of visits is estimated to be six (6) days for special purposes as requested by the Contracting Officer. A site visit is defined as a visit to the site by one employee, followed by a written report. The number of site visits identified here is “separate and in addition to” the special inspections schedule/list that was developed and concurred with by the BIA during the design; the pre-construction meeting; a substantial completion inspection; and the final inspection site visits which shall be performed by each person in responsible charge for their professional discipline.

The BIA needs Engineering Services During Construction for the following:

1. Assist with answering Request for Information during the solicitation process.

2. Attend Site Visit or Pre-Bid Meeting virtually.

3. Attend Pre Construction Meeting virtually.

4. Attend Pre-Mobilization Meeting in person.

5. Attend weekly construction meetings virtually.

6. Conduct two onsite inspections during the construction phase.

7. Attend Initial Walk Through in person and develop punch list.

8. Attend Final Walk Through in person and develop punch list.

Only registered architects and engineers who are thoroughly familiar with the project may make these site visits. The Contracting Officer has the prerogative to determine the professional discipline(s) required for each visit. The A/E shall observe the construction, advise the COR of any deviations or deficiencies.

A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officer or authorized representative within three (3) workdays following the site visit date.

At completion of construction, the A/E shall prepare record (as-built) drawings, which shall include all changes to the “Issued for Construction” documents and all deviations from the original design. See Section J of the contract.

TASK 10-CONSTRUCTION MANAGEMENT SERVICES – OPTION ITEM

Construction inspector shall provide weekly on-site contact with Contractor and coordination between BIA and Design A/E during construction period. The construction inspector must be on-site for four hours per week. The construction inspector must have experience and knowledge of CCTV and intercom systems.

Construction inspector has no authority to make any commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract nor in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions.

Construction Inspector Qualifications: see section J

Construction inspection will include (at a minimum):

• Contractor shall provide construction inspection processes, forms and other supporting documentation needed during construction. All proposed processes, forms and other supporting documentation shall be reviewed and approved by CO prior to the BIA exercising this option item.

• Weekly logs, documenting installation and any construction activities. Weekly logs shall include but are not limited to date, general site conditions, who is present, daily progress and issues/problems encountered. Construction inspector shall sign and date each weekly log.

• Conduct weekly meetings with BIA, Design A/E and Agency Representatives via conference call for those who cannot be on-site.

• Monitor and coordinate special inspections between the contractor, BIA, and the A/E

• Ensure equipment start-ups are scheduled and carried out.

• Provide functional test sheets and protocols are developed and written after final approved submittals are received.

• Ensure project meets BIA requirements.

• Ensure that Owner’s operating personnel receive training on the operation and maintenance of the equipment as required by the contract.

SECTION J-LIST OF ATTACHMENTS

Vicinity and Site Map

Construction Inspector Qualifications

Project Manager Qualifications

Vicinity Map

Project Location

Site Map

Building 900237