A04_SOW_RFQ_FINAL.pdf

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TRAILER SERVICES

Part 1

General Information

1. GENERAL:

Green Bay Fish and Wildlife Conservation Office has a need for trailer moving services. Due to the nature of our work and the growth of the fish we tag, the requirement to hire trailer services to move our tagging trailers to designated hatcheries beginning

February 27 through December 30, 2025.

This is a non-personnel services contract to provide Intra-hatchery fish tagging trailer moves. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction:

• The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Intra-hatchery fish tagging trailer moves as defined in this

Statement of Work (SOW) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background:

• U.S. Fish and Wildlife Service’s (FWS), Green Bay Fish and Wildlife Conservation Office, New Franken, WI (Green Bay

FWCO) operates five automated fish tagging trailers at state and federal fish hatcheries in Wisconsin, Michigan, Illinois, Indiana, and Pennsylvania.

• The triple axel fifth-wheel trailers are 48’ long by 8’6” wide by 11’5” tall with a gross weight of approx. 13,500 lbs. and about 3,500 lbs. on the hitch (figure 1). The trailers house automated fish tagging equipment and have a replacement cost of

$1.5 million, hence the need for additional insurance coverage during transportation. Our tagging operations begin in

March, with all trailers returning to New Franken, WI for overwinter storage and maintenance.

1.3 Objectives:

• Timely and safe pickup and delivery of tagging trailers using dates, and hatchery locations specified on Table (attached).

Dates and location may be subject to change due to unforeseen conditions of hatchery fish or federal equipment issues.

1.4 Scope:

• In addition to the above objective the following expectations are required:

• Contractor will provide a single point of contact that is consistently available, including nights and weekends, to be used by

FWS staff to notify any anticipate changes to schedules or locations. Every effort will be made by FWS staff to notify them in advance.

• All pickup and deliveries by the contractor will occur during normal business hours 7:00 am to 4:30 pm regardless of time zone.

• All trailers will be drop off by the contractor at specified locations on the hatchery property without exception as specified by FWS.

• Truck drivers making deliveries will contact hatchery staff specified to indicate estimated time of arrivals or any other issues that arise that could change anticipated time of delivery.

• Truck drivers will immediately notify FWS point of contact with any mechanical issues/failures (i.e., lights, hydraulic jacks, brakes, tires etc.) or accidents/damage that arise during transport and delivery.

• Truck drivers will notify FWS point of contact (mobile text or call) of successful trailer delivery.

1.5 Period of Performance:

• The period of performance shall be for 10 months.

• The Period of Performance is February 27, 2025, to December 30, 2025 kbrown Cross-Out

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1.6 General Information

1.6.1 Quality Control:

• The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract.

1.6.2 Quality Assurance:

• The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance

Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

• Depending on the calendar year and anticipated hatchery schedules the contractor may be required to perform services on following holidays.

Labor Day

Columbus Day

President’s Day

Memorial Day

Independence Day

Veteran’s Day

1.6.4 Hours of Operation:

• The contractor is responsible for conducting business, between the hours of 7:00 am and 4:30 pm, regardless of time zone on any day of the week including Federal holidays listed above, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the

Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance:

• The work to be performed under this contract will be performed at the government facilities: Green Bay Fish and Wildlife

Conservation Office, New Franken, WI and at the federal government hatcheries and all state fish hatcheries indicated on

Table 1.

1.6.6 Type of Contract:

• Firm-fixed price contract will be awarded by the government.

1.6.7 Security Requirements:

• No security clearance necessary

1.6.7.1 PHYSICAL Security:

• The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, federal government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. Not applicable

1.6.7.3 Lock Combinations (If applicable).

• The Contractor shall establish and implement methods of ensuring that all lock combinations (New Franken office secure fence area keypad code) are not revealed to unauthorized persons.

1.6.8 Special Qualifications:

• The contractor is responsible for ensuring all employees possess and maintain current appropriate drivers’ licenses required for transport of the trailers. The contractor must show proof of appropriate insurance coverage to cover partial damage or the complete replacement cost ($1,500,000.00) of the trailers in the event of an accident occurs while in transit to/from locations.

1.6.9 Post Award Conference/Periodic Progress Meetings:

• The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers

Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to

P a g e 3 | 3 review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR):

• The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.