A04__SOW_OPTICAL_FIBER_UPGRADE_FY22.pdf

Southwest Indian Polytechnic Institute Statement of Work

Install Fiber Optics for Network Bandwidth Upgrade

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

1. INTRODUCTION

The Southwestern Indian Polytechnic Institute (SIPI) is a National Indian Community College operated by the Bureau of Indian Education (BIE), U.S. Department of the Interior (DOI), located in Albuquerque, New Mexico. SIPI was founded in 1971 with the goal of providing post-secondary education opportunities for American Indians and Alaska Natives from federally recognized tribes from throughout the United States.

BIE-SIPI is seeking a qualified contractor to provide, remove, and install fiber optic cabling throughout the campus and its buildings to improve network connectivity.

1.1 Location

SIPI is located at 9169 Coors Blvd. NW, Albuquerque, NM 87120, Bernalillo County.

1.2 Period of Performance

The period of performance is 60 calendar days from issuance of notice to proceed.

Contractor hours of operation will be performed at SIPI campus and shall commence no earlier than 8:00 a.m. (MST) and continue no later than 5:00 p.m., Monday through Friday or as agreed upon between the contractor and the Contracting Officer Representative (COR).

All work shall be coordinated through the COR including work that may need to be scheduled after hours and weekends.

Holiday Schedule: Contractor shall not perform work as scheduled when performance falls on a Federal holiday. Contractor shall resume work the next business day following the Federal holiday.

Government Holidays New Year’s Day - January 1 Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – June 19 Independence Day - July 4 Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day – 2nd Monday in November Thanksgiving Day - 4th Thursday in November Christmas Day - December 25

2. SCOPE OF WORK

Southwestern Indian Polytechnic Institute SIPI, IT Dept. is in need of replacement to older legacy fiber optic cables, that are not in compliance throughout campus and its buildings, with compliant fiber optic cables that will repair the lag and network derogation problems on campus.

The legacy fiber optic cables have many issues with dark fiber, broken fiber and need to be replaced and upgraded to national standards.

The contractor shall provide all necessary labor, materials, tools, software, and equipment, as well as supervision, for the delivery and installation of fiber optic cables as described in this statement of work. Items shall be installed by certified technicians. Contractor is to deliver, remove, install, and supervise the installation of Fiber Optics for Network Bandwidth Upgrade.

Work includes, but is not limited to:

1. Fiber optic cables that have issues with dark fiber, broken fiber, will be replaced in 17 buildings on SIPI campus with new Fiber optic cables

2. Fiber optic cables will be replaced in network primary and secondary core telecom rooms

3. New rails and server racks will be installed for new Fiber optic project

2.1 Objectives

The overall objectives are to:

1) Install new optical fiber in all 17 buildings locations on the SIPI campus

2) Remove legacy fiber optic cables that have issues with dark fiber and broken fiber

3) Install new fiber cables.

4) Install LIU Boxes and Fiber connections both ends with ST certified connections.

2.2 Tasks and Responsibilities

The principal tasks and responsibilities of the Contractor are:

a) Install new fiber optic cables as needed in all 17 building locations as described in Appendix 1 (page 9. map) and materials described in Section 3.

below.

b) Consult with the Project Director, Jc Morgan (jc.morgan@bie.edu; (505)346-7716 office, (505)-382-4664 mobile to confirm the site location and orientation prior to installation.

c) Coordinate with SIPI Facilities/Security Office staff for the installation schedule and site access. (505)922-6534

d) Give personnel names to work on campus in advance to past background investigation process prior to working on the SIPI campus.

e) Replace any damaged existing fiber box, connections, chase conduit as identified and reported by the COR.

f) Consult in advance with SIPI Facilities staff regarding placement of new/excess soil removed during excavation.

g) Perform ground excavation if needed for trenching installation of the Optic Fiber chase conduit and follow all certified fiber laying techniques.

h) SIPI-IT will provide a map of existing fiber runs from building to building. But it will be up to the contractor to use own equipment to detect beneath underground before excavation at least 36 inches below for any other existing underground communications or service utilities.

i) Never exceed the maximum pulling load or exceed cable bend radius and make sure fiber runs is long enough for distance as needed and with minimal slack requirements at terminations ends.

j) Perform all network downtime connections after business hours.

k) Remove existing fiber cables as needed and dispose.

l) Ground all necessary equipment and dress cabling as needed.

m) Validate the quality and accuracy of the completed work.

2.3 Deliverables

a. Provide and install *NEW (1 each) 72/24/12 strand Single-mode or Multimode OM4 outdoor cable from Core to Core Fiber optic replacement to and from building(s). Each individual Fiber optic cable will use the latest fusion termination connection ends. The new Fiber Optic infrastructure will be rated at 10 gigabit bandwidth connections or more at these 17 locations campus-wide with all required hardware. All existing old OM1 fiber will be removed and discarded appropriately.

1. Core to Core Single Mode (SM) Redundancy.

2. Building 102 Academic Support

3. Building 106 Admin & OT - 24 Strand

4. Building 105 Business Ed. – 72 Strand

5. Building 104 Library -24 Strand

6. Building 103 General Ed – 24 Strand

7. Building 108 Gym – 24 Strand

8. Building 109 Dinning Hall – 24 Strand

9. Building 107 Warehouse - 12 Strand

10. Building 109 Dinning Hall – 12 Strand

11. Building 110 Heat Plant – 12 Strand

12. Building 113 Dorm – 24 Strand

13. Building 114 Dorm – 24 Strand

14. Building 123 Modular – 24 Strand

15. Building 124 Shop – 12 Strand

16. Building 126 Green House – 24 Strand

17. Building 135 Day Care – 24 Strand

3. MATERIALS

The contractor shall provide the following materials or equivalent with the approval of the

COR:

• Light interface Unit (LIU) patch panel modules/junction box(s), Single-Mode (SM)/Multi-Mode (MM) ST/LC termination ends and all necessary fiber product hardware

• OM4 minimal Optical Fiber SM/MM. 12 to 24 strand.

• Conduit grommets, pull string, standup/ladder rack, mounts if needed.

• Wall Mount Cabinets.

• Splice product and hardware.

4. REQUIREMENTS

4.1 Warranty

Defects in materials, mechanisms, workmanship, or failure to operate properly; include shipping charges, labor costs for repair or replace of the product and measuring and reinstallation.

4.2 Contractor Qualifications

Contractor shall ensure driver has a valid driver’s license. Contractor shall meet the OSHA requirements; BISCI or IEEE certified; be in accordance to the Executive Order 134.23, Strengthening Federal Environmental, Energy and Transportation Management; and be in compliance with the Environmental Management System (EMS) required by EPA.

4.3 Workplace Safety

Due to the nature of the educational environment of the facility and daily operations, all work shall be in accordance with common safe work practice according to the Occupational Safety and Health (OSHA) for Safety and Health Programs to prevent any accidents or injuries.

The Contractor shall comply with all applicable Federal laws and with such additional measures as the Contracting Officer Representative may find necessary. The Contractor is required to implement a ZERO INJURY PROGRAM for these services.

Safety & Security – Contractor Employee Identification, Sign-In, and Safety Orientation

Contractor shall abide by the following prior to commencing work:

i. Sign in at the Facilities Department prior to beginning services.

ii. Wear a nametag or other identifying apparel with the company logo visible.

Each employee shall meet with the Security Department for a 20-minute Safety Orientation (505)346-2323

4.4 Quality Control

Contractor is responsible for maintaining a clean environment during the installation of the above items. Upon completion of the project, all remaining materials are to be removed or disposed of and existing equipment shall be properly turned in through property management. All codes shall be strictly adhered to and maintained throughout the entirety of the project and upon completion.

4.5 Review and Approval

The COR or his/her authorized representation (P.O.C) shall review and approve services/installation during the duration of the scheduled work and check for contractor test certification with updated Optical Time Domain Reflector (OTDR) results. A final inspection will be done to verify no error codes, standards or regulations have been violated.

5. INVOICE SUBMISSION

Payment shall be made via the Governments’ Invoice Processing Platform (IPP) System. COR will review invoice for accuracy and make a recommendation for payment. Submit courtesy invoice to the address listed below or send via e-mail.

Improperly prepared invoices shall be returned to the Contractor resulting in delayed payment.

Karen Coffey, COR/Director of Grants and Sponsored Programs –Title III Southwestern Indian Polytechnic Institute Attn: Facilities Department P.O. Box 10146 Albuquerque, NM 87184 karen.coffey@bie.edu

As a minimum, a properly prepared invoice shall include:

i. Invoice date and number

ii. Purchase Order Number, Line item number

iii. Contractor name, address, telephone number

iv. Contractor's tax identification number (TIN)

v. Description of services rendered

vi. Unit of Measure, Unit price, and extended total

vii. Registered SAM.GOV.

Name, title, and phone number of person to notify in event of defective invoice mailto:karen.coffey@bie.edu

6. CONTRACTING OFFICERS REPRESENTATIVE (COR)

The COR will be Karen Coffey, Director of Grants and Sponsored Programs for this contract and can be contacted at (505) 922-6501, for questions pertaining to technical matters, the alternate point of contact (POC) is:JC Morgan, Work PH. (505)346-7716 Work Cell (505)382-

APPENDIX 1

DESIGN AND SITE INFORMATION

FOR MAP LOCATION AND INSTALLATION