A04_SOW_Ojo_Emerg_Generator_Design_and_Install_Requirements_Read_Only_NEW.pdf

STATEMENT OF WORK

Ojo Encino Day School

Emergency Stand-by Generator Design-Build Service

1.0 Location

The project shall be at Ojo Encino Day School, Cuba, NM. The school is located about 30 miles west of Cuba, NM off highway 197, exit on to Indian Service Route 474.

2.0 Background

The Ojo Encino Day School is a K-8th grades school. The school currently, does not have an emergency stand-by generator. The project shall be design-build and provide AE drawings for construction and installation of the new emergency standby generator.

3.0 Offeror Requirements

The design-build contractor shall provide comprehensive design-build construction documents.

The design-build contractor will use only licensed or registered professional architects and engineers to prepare the drawings and specifications as required for the project. The drawings and specifications shall bear the registration stamp or seal of the registered Professional Electrical Engineer responsible for their preparation.

Offerors shall be the Prime Architectural and Engineering (AE) Design Firm to partner with a Commercial Electrical Contractor licensed to construct, install a new backup Emergency Standby Generator and power distribution system in the State of New Mexico and/or Arizona.

Provide a copy of Contractor’s Commercial Electrical Contractor License when submitting a proposal.

Offeror, Licensed/Registered AE firm shall provide comprehensive technical design-build construction documents consisting of drawings and specifications for reviewed and approval by the Bureau of Indian Affairs (BIA) Division of Safety and Risk Management (DSRM), Indian Affairs, before ordering materials and equipment for installation and construction by the Commercial Electrical Contractor.

Offerors shall utilize Architectural and Engineering firms and BIA DSRM approved construction documents to construct a new emergency standby generator including all necessary appurtenances in accordance with the technical specifications and applicable approved Electrical Professional Engineer’s stamped drawings.

Offerors are strongly encouraged to conduct a site visit during the bidding phase at no charge to the Government via advanced arrangements with Barbara Hanson, Facility Manager, New Mexico Navajo Central Agency.

Offeror shall utilize a Licensed/Registered AE firm and Professional Electrical Engineer with experience in the design and oversight of installation, field work, testing and startup of an emergency standby generator.

Offeror shall be responsible for gathering the needed data for design such as site conditions, existing electrical service, load requirements, and working with the local utility provider to interface with the emergency standby generator.

4.0 Scope of Work

4.1 The AE Firm shall furnish all labor, tools, equipment, transportation, materials, services, and necessary to design drawings for construction and installation of the new emergency standby generator.

4.2 The AE Firm shall be responsible for the professional quality, technical accuracy, verification of measurements, testing requirement, timely completion of the design drawings.

5.0 Applicable Codes and Standards

5.1 National Fire Prevention Association (NFPA) 1, 37, 54, 70, 99, 110, Edition 2019 or the latest Edition

5.2 Underwriters Laboratories (UL)

5.3 NFPA 5000, Building Construction and Safety Code applies to this project.

5.4 25 IAM, Chapter 1.5.D.7and Chapter 2.5.E.7

5.5 BIA Safety and Health Handbook, Topics 26.9i.

5.6 Design services shall be provided in compliance with the BIA School Facilities Design Handbook and Space Templates, March 30, 2007.

6.0 Project Design Requirements

Provide the follow:

• New emergency standby generator

• New transfer switch

• New emergency electrical panel if required

• Diesel fueled industrial engine

• Sized to power to maintain electricity to the school and maintenance buildings.

• Generator shall be self-contained

• Generator shall be located a safe distance away from the main power system.

• Provide closure to ensure the generator is secure and gated.

• Provide enclosure with adequate air flow to ensure the unit does not of overheat.

• Work with utility provider Jemez Electric COOP for incoming electrical design details.

• Design for new undergrounds

• Design details to make the terminations to interface with the school’s existing switchgear.

• Design a new concrete pad for new emergency standby generator.

• Size the new generator to provide power up to 12 hours.

• Utilities are not permitted to pass through, over or under play areas. This includes water, sanitary sewer, electrical, gas, communication cables, etc.

• No site drainage or roof drainage is allowed to on to the emergency generator area.

• Provide drainage out of the generator area.

• Provide surge and lighting protection

• Recommended local brands Cummins and Wagner

7.0 Installation Requirements

7.1 Design drawings and specifications shall be submitted to Barbara Hanson, Facility Manager, New Mexico Navajo Central Agency, for submission to the BIA Division of Safety and Risk Management (DSRM) for review and approval.

7.2 DSRM approved Architectural and Engineering construction drawings shall be used to construct the project. All proposed designs and drawings must be reviewed and approved prior to ordering any materials and installation.

7.3 Five (4) sets of the STAMPED design documents, full size drawings and specifications, shall be submitted at the 100% completion for review by the school, New Mexico Navajo Central Agency, and BIA DSRM.

7.4 All equipment shall be installed according to manufacturer specifications and meet current industry standards.

7.5 The installation must have on-site certified personnel and Electrical Professional Engineer to oversee the installation.

7.6 Installation shall include a meeting with key school and agency personnel. The meeting should include information on conducting a team inspection and how the equipment is to be used.

7.7 Final inspection and start up shall be conducted and approved by the BIA DSRM.

7.7 Provide final as-built drawings and specifications in AutoCAD, latest release software, and submitted on electronic storage. Provide final operation manuals, operating instructions, and other closeout documents.

7.8 Prior to Final Acceptance by the Owner, the Contractor shall provide an "As-Built" drawing which documents the actual installation of emergency generator.

8.0 Pre-Construction Submittals

The Contractor shall submit a Health and Safety plan in accordance with 29 CFR 1910.120 that is protective of workers and the public.

9.0 Work Schedule

The work shall be performed on Monday through Friday between the hours of 8:00 AM and 4:30 PM local time. Alternate time schedule shall be preapproved by the Contracting Officer.

10.0 Special Requirements

Offerors to provide priority certificate from the Navajo Business Regulatory

10.1 Offerors are strongly encouraged to conduct a site visit during the bidding phase at no charge to the Government via advanced arrangements with Barbara Hanson, Facility Manager, New Mexico Navajo Central Agency.

10.2 The Contractor is responsible and required to pay the Navajo Nation Business Activity Tax.

Contact The Office of the Navajo Tax Commission – Navajo Nation at 928-871-6681 or visit the website: www.tax.navajo-nsn.gov. In addition, local and state gross receipt taxes shall be paid by the Contractor.

http://www.tax.navajo-nsn.gov/

10.3 Contractor must be licensed in the State of New Mexico. Provide a copy of Contractor’s License to the Contracting Officer.

10.4 Temporary Utilities.

Contractor shall arrange with local utility companies for temporary connections and payment arrangements.

10.5 Contractor shall be responsible to contact, schedule and pay for blue staking services for natural gas, electrical, telephone and other utilities not shown on the BIA proposed route map.

In the event a utility line is damaged by the Contractor during the construction period, the Contractor shall immediately repair or replace the damaged utility line at no cost to the Government.

10.6 Any unsafe work practices shall be reported to Mr. Harrison Nez, Agency Safety Officer (505)786-6191 for immediate resolution.

11.0 Security Requirements

In accordance with the U.S.C. 3207, Indian Child Protection and Family Violence Prevention Act, 42 U.S.C. 13041, Crime Control Act of 1990, and Department Manual 441 (441 DM 5), Personnel Security and Suitability Requirements, the Construction Foreman and Alternate on the job site are required to undergo a background and fingerprint check.

12.0 Period of Performance

The Period of Performance shall be 150 calendar days from the date of Notice to Proceed.

13.0 Payment and Closeout

Completed work shall be approved and signed off by Barbara Hanson, (COR) after the following are completed:

• Final inspection and final startup test overseen by the contractor Lead Electrical Professional Engineer, Principal, DSRM Inspector(s), School Maintenance Worker and Agency technical staff.

• Training of local school Maintenance Worker and Agency Technical staff.

• Warranty and any operating manuals are provided to Barbara Hanson.

The final invoice shall be submitted in accordance with the contract and certified completion of the project.

Prepared by Barbara Hanson, Facility Manager, NMNCA