A04_SOW_MIIN_Visitor_Center_Ligthing_Upgrades(Felker__April_J).docx

PMIS: 317140

Statement of Work- Attachment A

1) Project Location Minidoka National Historic Site (MIIN) Visitor Center 1428 Hunt Road Jerome, ID 83338

2) Background The purpose of the project is to update, through replacement and retrofitting (if possible), the inadequate and unreliable overhead lighting system at the Minidoka National Historic Site Visitor Center. The building is currently being used as a visitor center and as office space for interpretation and education staff. This building is part historic and part modern construction. The lighting system needs replacement as there are several spots within the visitor center that are so poorly lit that visitors cannot read the exhibit text. In addition, in one section of the visitor center, the Issei memorial, overhead lighting was never installed due to budget constraints. This 10’ x 15’ area is especially dark and uninviting. The entire lighting system has also been unreliable since it was first installed. It is not uncommon for strips of the lighting to randomly illuminate one day and then not the next. We had an electrician verify that the power supplying the lighting system was adequate and he verified that the issue was on the lighting side not the power supply side. Replacement parts for the existing (Austrian) lighting manufacturer are also expensive and difficult to source. As of last year, the replacement lamps are no longer in production and essentially unavailable. To reduce costs, if possible, we intend to reuse the existing electrical runways. It is possible that an entirely new system will be needed. This project will be completed by contract.

The installation of a new lighting system will improve year-round safety and satisfaction for building staff and visitors. In addition, a product with affordable and commonly available parts will be selected to reduce long term expenses and keep the system functional. This should also reduce the number of hours required by maintenance staff to troubleshoot the system. It also should eliminate the expense of having an electrical contractor who specializes in an ‘exotic’ European lighting system to come out for (very expensive) diagnostics.

Contractor shall keep in mind that the MIIN Visitor Center is a partially restored historic structure and extra caution is requested.

3) Project Description This project includes the removal and replacement of approximately 170 linear feet of overhead exhibit lighting and a 10’ strip of light over the visitor center contact desk. The contractor is responsible for demolition and disposal of materials off-site.

Please see attached images of the building lighting system at the end of this document and design details on the existing system. The visitor center lighting system is located within a historic 1940’s wartime warehouse with an ‘industrial’ style aesthetic. The lighting system should match this aesthetic and also meet the specialized need of illuminating interpretive exhibits and occasional archival items that are sensitive to light.

4) Definition of Contract Line Items

a. Contract Line Item 1: Mobilization & Demobilization

b. Contract Line Item 2: Remove and replace approximately160 feet of overhead exhibit lighting.

c. Contract Line Item 3 Properly dispose of lights, track and associated material off-site.

5) Contractor Tasks for overhead lighting installation:

The Contractor shall provide all labor, equipment and materials that result in the removal and proper replacement of the existing lighting system with similarly colored architectural/museum grade lighting system that meet or exceed the national electric code and meets archival lighting standards for museum exhibits. The system should be selected for ease of service and replacement of components. Contractor is responsible for off-site disposal of materials.

Work shall include but is not limited to:

· Contractor shall remove and replace the lighting system. Contractor will make an effort to avoid any additional structural damage to the historic visitor center roof, wall and or support structures.

· If holes or alterations are needed to install the new lighting system, the contractor shall notify the COR. The COR and cultural resources chief will discuss the alteration. The contractor shall not replace the lighting system until a modification is completed.

· Contractor shall be responsible to do all work in accordance with the manufacturer's recommendations, approved plans, specifications, and performance standards and in accordance with good building practice, following any/all municipal, state, federal and local laws and codes pertaining thereto and to the satisfaction of the owner.

· Contractor shall isolate the work area during performance making effort to protect the working areas and minimize the disruption of the NPS staff working in the building. The visitor center is closed to the public Monday through Thursday Memorial day to Labor day. After Labor Day the visitor center is closed to the public all week.

· Contractor shall supply all required hardware, fasteners and miscellaneous materials necessary for installation of the material listed in this project, including but not limited to screws, wire, ladders, etc.

· All building materials shall be thoroughly checked and secured for safety and overnight security.

· Contractor is responsible for employee safety and will mitigate as needed.

· All work shall be inspected and then approved by the Contracting Officer or their representative. See close out procedures.

· Contractor shall be responsible for damages due to their work.

· Contractor is responsible for the demolition, removal and proper off-site disposal of materials related to this project.

· Contractor shall provide a 5-year warranty on the lighting system and a 1 year warranty on workmanship.

6) Field Verification: Field verify all new and existing dimensions affecting the work of this contract before ordering products.

7) Staff use of Site General: The project site will be open to the staff during this project. The Contractor shall at all times conduct his operations to ensure the least inconvenience to the staff. Temporary closures may be necessary and will permitted upon specific written approval of the Contracting Officer. NPS exhibits and furniture can be relocated as needed with prior notification.

8) Contractor use of Site

A. General: Limit construction operations to the project area limits.

B. Park Regulations: Ensure all personnel (contractors, subcontractors, and vendors) entering or working in the park are familiar with and obey all park regulations.

C. Site Access: The contractor shall access the project site thru existing roadways. Do not drive vehicles off road or access non-project areas without permission from the COR or their representative.

D. Working Hours: Regular work hours shall be limited to daylight hours from 8:00 a.m. until 5:00 p.m. Monday through Friday, excluding government holidays. Work outside regular hours requires advance approval from the COR and Contracting Officer.

E. Staging and Storage: Confine the staging and storage of equipment and materials to the areas established at the preconstruction meeting. The Contractor will be responsible for the security of all equipment and materials at the jobsite.

F. No Smoking Policy: Smoking is prohibited inside or outside within 25 feet of any buildings in the park. This applies to existing buildings and buildings under construction or renovation. Discarding of tobacco products or debris anywhere other than into designated tobacco receptacles is considered littering and subject to fines.

9) Products

1.Approximately 160 linear feet of exhibit grade overhead museum quality lighting. Replaceable lighting components that feature adjustable heads that can be redirected if the exhibit moves or changes.

2. Approximately 10 linear feet of overhead lighting above visitor contact station. Contractor to verify lighting lengths at site visit.

10) Project Management

SUBMITTALS

A. Work shall not commence until written Notice to Proceed (NTP) has been issued. The contractor will have 10 days to provide required submittals listed below:

1. Product Data – Submit product cut sheets / material data on all products to be used for approval. Indicate the Manufacturer and type of each recommended product.

2. Schedule - Submit a baseline schedule with start date, end date, major work activities and durations, estimated pre-final (substantially complete) and final (entirely complete) inspection dates, and other major milestones. Provide updates to baseline schedule as needed or as requested (when there is a change to the critical path).

3. Accident Prevention Plan (APP) – Submit a “site specific” accident prevention plan with the following information (at a minimum). Refer also to PART 5 Safety Requirements.

a. Name of the supervisor responsible for executing the plan.

b. Emergency contact phone numbers.

c. Map of local area emergency medical facilities relative to the jobsite.

d. First aid and emergency medical procedures / forms.

e. Company safety plan / protocol.

f. Site specific COVID-19 safety plan.

g. Job hazard analysis (JHA) completed for each major work activity.

4. A list of Subcontractors for this project and signed SF-1413 prior to subcontractor showing up to the site.

5. Satisfactory evidence of liability insurance coverage and workman’s compensation for the Contactor and all subcontractors.

B. Close out Submittals.

1. Product / material cut sheets (all approved products used on the project).

2. Product warranties for individual products and systems.

3. A one (1) year Contractor-issued warranty on all workmanship starting from the date of final acceptance.

4. Operation manuals for installed products.

SUBMITTAL PROCEDURES

A. CM-16 Transmittal Form: All submittals shall be transmitted using NPS CM-16 form sent via email. No action will be taken on a submittal item unless accompanied by the CM-16 transmittal form. Complete all applicable fields, sign the form, and attach all supporting documentation.

B. General Submittal Procedures:

a. Processing Time: Allow 7 days for NPS review of a submittal. When review is complete, an email notification will be sent to the Contractor. No extension of contract time will be authorized because of failure to transmit submittals in a timely manner.

b. Electronic Submittals: Transmit all submittals except physical samples in PDF format.

c. Physical samples: Deliver physical samples to COR (or onsite POC).

11) Preconstruction Meeting

A. Preconstruction Meeting: Before the start of construction, the Contracting Officer will arrange for a preconstruction meeting either on site or via teleconference. The meeting agenda will include the following topics:

1. NPS Roles & Responsibilities

2. Key Contractor Personnel

3. Coordination with Subcontractors

4. Correspondence & Submittal Procedures

5. Submittals

6. Park Rules & Regulations

7. Work Hours and Weekend, Holiday, and Night Work

8. Project Information

9. Labor Standards Provisions

10. Labor Interviews

11. Payroll Reports

12. Payments to the Contractor

13. Change Orders / Modifications

14. Progress Meetings

15. QC Daily Reports

16. Inspections

17. Acceptance and Rejection of Work

18. Closeout Procedures & Submittals

19. Contract Period of Performance

20. Notice to Proceed

12) Requests for Information (RFIs)

A. General: On discovery of the need for additional information or interpretation of the Contract Documents, the Contractor shall prepare and submit an RFI utilizing the NPS form.

1. Contracting Officer will only respond to RFIs submitted by the Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in the work.

B. RFI Form: Include a detailed, legible description of the subject or item needing information or interpretation on the RFI Form with:

1. RFI number, numbered sequentially.

2. Date.

3. RFI subject.

4. Specification Section number and title and related paragraphs, if applicable.

5. Drawing number and detail references, if applicable.

6. Photographs or sketches, if applicable.

7. Contractor's suggested resolution. If the Contractor's suggested resolution impacts the contract time or the contract sum, Contractor shall state the impact in the RFI.

C. Response to the RFI: The Contracting Officer will review each RFI, determine the action required, and respond accordingly.

13) Safety Requirements

A. General: The Contractor must comply with the following safety requirements:

1. First Aid Equipment: Provide adequate first aid equipment for all contract employees for the hazards associated with the types of ongoing construction work at the site.

2. First Aid Training: Provide adequate training to all Contractor personnel to ensure prompt and efficient application of first aid.

3. Personal Protective Equipment (PPE): Provide personal protective equipment (PPE) that meets applicable OSHA and ANSI standards for all contract employees.

4. Hazardous Materials: Hazardous materials are defined as explosive, flammable, poisonous, corrosive, oxidizing, irritating, or otherwise harmful substances that could cause death or injury. Store hazardous materials in accordance with manufacturer’s and OSHA recommendations. Maintain MSDS onsite for each chemical used on the jobsite. Immediately report all spills of hazardous materials to the contracting officer.

5. Safety Meetings: At a minimum, conduct daily "toolbox" safety meetings. These meetings shall be conducted by a job superintendent or crew leader and attended by all construction personnel at the worksite. Topics need to coincide with work scheduled for the week.

6. Emergency Contacts: Post telephone numbers and reporting instructions for ambulance, hospital, fire department, police, and park dispatch in conspicuous locations at the site.

7. Emergency Medical & Accident Reporting: In the event of an emergency / medical incident, the Contractor shall Dial 911 as needed.

14) Quality Requirements General: The Contractor is responsible for all quality control to guard against defects and deficiencies in the work. Inspect and test work as needed to ensure that the quality of materials, workmanship, construction, finishes, and functional performance are in compliance with applicable specifications, drawings, codes and standards, and the QC Plan.

Quality Control (QC) Daily Reports: Submit quality control daily reports documenting the progress and quality of the work. The daily report shall be typed, legible, and complete and include representative photos. The daily report shall be submitted on a daily basis no later than the day after the work. The NPS prefers that the contractor use the NPS daily report form, but an alternate form will be allowed if it contains all major sections of the NPS form.

15) Temporary Facilities and Controls

Water Service: Non-potable water service is available from facilities at or near the project site for use on the contract without charge. Drinking water is available Memorial Day through Labor Day.

Sanitary Facilities: Restrooms are available at the visitor center during regular business hours during the open season. Facilities can arrange to have the restrooms unlocked during the off season which is September through May.

Electrical Service: The park will provide an electrical connection to the building’s interior power source at no cost to the contractor.

16) Execution

17) Closeout Procedures

SUBSTANTIAL COMPLETION AND FINAL INSPECTION

CLOSEOUT SUBMITTALS

1. Product / material cut sheets (all approved products used on the project).

2. Product warranties for individual products and systems.

3. A one (1) year Contractor-issued warranty on all workmanship starting from the date of final acceptance.

4. Operations Manual.