A04_SOW-Mattamuskeet_5YR_Mowing_2024-2028.pdf
PDF 166 KB Posted
- Solicitation number
- 140FS324Q0033
About this file
This statement of work outlines landscaping services required at Mattamuskeet National Wildlife Refuge over a five year period from 2024 to 2028. The contractor will be responsible for mowing grass to a 1.5 inch height around administrative buildings, housing, and visitor areas once every seven days from April through October and every two to three weeks from October through November. Additional requirements include trimming around all structures every 14 days during peak season, monthly mowing and trimming near five box culverts, and use of herbicide under fences and around poles and signs. The contractor must submit itemized invoices after each of the anticipated 30 work visits during the contract period. Acceptance criteria include adherence to the production schedule and safety standards. The primary point of contact is the Refuge Manager at Mattamuskeet NWR.
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Other files
| File | Type | Posted |
|---|---|---|
| Map_of_mowing_areas_0001.jpg | JPG image | |
| Sol_140FS324Q0033_Amd_0001.pdf | ||
| B03_-_WD_2.pdf | ||
| Sol_140FS324Q0033.pdf | ||
| Clauses.pdf |
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Text version
U.S. FISH & WILDLIFE SERVICE
Mattamuskeet NWR 85 Mattamuskeet Road Swan Quarter, 27885
Statement of Work
Five Year Mowing Contract, 2024-2028
Landscaping Servies (561730)
1. General:
1.1 This is a non-personal services contract to provide landscaping services (561730) around administrative, housing, and visitor services amenities on Mattamuskeet National Wildlife Refuge
(NWR) in Hyde County, North Carolina. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.
The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform work services as defined in this Statement of Work (SOW) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.
Payment will be processed online through the Invoice Processing Platform System (IPP) at http://www.ipp.gov.
1.2 Purpose/End Application: This contract is needed to maintain the grounds around administrative buildings, refuge housing, and visitor services amenities for the safety of the visiting public, aesthetics, and to reduce wear and tear on machinery by keeping up with vegetation growth.
1.3 Contractor Qualifications: North Carolina pesticide applicators license.
2. Place of Performance and Period of Performance
2.1 Mattamuskeet NWR, 85 Mattamuskeet Road, Swan Quarter, 27885
2.2 The Period of Performance is for one (1) Base Year for eight (8) months, April – November
2024, and includes four (4) option years for the same monthly time period. Option years are subject to the availability of funds and agreement of both the government and the contractor.
2.3 Normal duty hours Monday thru Friday 7:30 a.m. - 4:00 p.m. In the event of emergencies, http://www.ipp.gov/
Contractor shall provide contact information.
2.4 Non-duty hours include week nights, weekends, and Government holidays (New Year’s Day, Martin Luther King JR.s’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus
Day, Veteran’s Day, Thanksgiving Day, Christmas Day).
3. Scope
3.1 The contractor shall mow the grass to a 1.5 inch height except where uneven terrain does not allow close mowing. In these areas, contractor shall mow the grass as close as possible without hitting the ground or roots. Grass shall not be mowed/weeded to the point where the grass is removed and ground is exposed. Mowing shall occur in the following areas:
• around the administrative office/visitor center (all the area around this facility outside the chain link fence),
• all the area across the road in front of administrative office/visitor center from old office to
West Main bridge running along West Main Canal,
• 157-ft swath on west side of West Main bridge,
• four (4) houses and open space adjacent to the 4 houses,
• two (2) trailer pad lots,
• front of Highway 94 observation deck (360-ft swath, approximately 50-ft wide),
• 100-ft swath on each side of the five box culverts located on Hwy 94,
• the entrance road area off Highway 94 and around the entrance road sign/gate/fence,
• 10-ft swath along the south and north side of the entrance road from the gate to the pump including a 5-ft swath around the information kiosk and pump, and
• 10-ft swath 30 feet long east of the pump wing wall on the south and north side of the entrance road.
3.2 The contractor shall trim around all objects along the edges of and within the mowing areas listed above, including the four houses and the east and west sides of the information kiosk.
3.3 The contractor may use a glyphosate herbicide (e.g. Roundup) to control vegetation under the entrance road fence and around power poles and signs. Herbicide may also be used around support posts on the West Main Canal bridges, but may not be used along the canal bank or on any structures within 3 feet of the water.
3.4 Grounds maintenance should follow the schedule below. The Refuge Manager should be made aware of any deviation from the requested schedule.
1. April 1 – October 1:
a. Mowing is requested once every seven (7) days. If mowing is delayed due to natural disaster, excessive rainfall, or drought, then once within fourteen (14) days will be allowed.
b. Grounds shall be trimmed every 14 days.
c. Mowing and trimming around the five box culverts on Hwy 94 should be completed once per month from April to October (7 visits total).
2. October 1 - November 30: Grounds will be mowed and trimmed every two to three weeks.
3. Following this schedule, the contractor can anticipate 30 work visits to the refuge.
4. Deliverables and/or Delivery Schedule:
4.1 Grounds will be mowed once every seven (7) days and trimmed every 14 days between
April 1 and October 1. Grounds will be mowed and trimmed every two to three weeks between October 1 and November 30.
4.2 Itemized invoices must be submitted showing the work performed per visit. Billing should be based on the overall contract price divided over 30 anticipated visits.
4.3 If herbicide is used, the final invoice must include the total amount used (include units) and number of acres or square footage treated.
5. Data Management Plan (DMP) for Science Data Agency Reference: n/a
6. Government-Furnished Equipment (GFE) / Government-Furnished Information
(GFI): n/a
7. Evaluation and Acceptance
7.1 The contractor will be evaluated with periodic inspections of the work areas and all submitted deliverables. Government acceptance is contingent upon:
• Complying with the work production schedule with no unauthorized deviations.
• Maintaining the safety of workers and the work environment at all times.
• Complete and accurate invoices for the work preformed.
8. Quality Control/Quality Assurance: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.
9. Technical Coordinator: The primary individual responsible for this contract is the Refuge
Manager.
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