A04_SOW.pdf

Scope of Work Tent of Many Voices Conversion

Article I – Definitions and Background

1. The Lewis and Clark National Historic Trail

In 1978 Congress established the trail as part of the national trail system (NTS) as one of four original national historic trails. Today, the trail is approximately 4,900 miles in length connecting Pittsburgh, Pennsylvania to near present-day Astoria, Oregon. Following the historic outbound and inbound routes of the Lewis and Clark Expedition, including the preparatory section from Pittsburgh, the trail connections 16 states: Pennsylvania, Ohio, West Virginia, Kentucky, Indiana, Illinois, Missouri, Kansas, Nebraska, Iowa, South Dakota, North Dakota, Montana, Idaho, Washington, and Oregon. The Trail is headquartered in Omaha, Nebraska.

2. The Tent of Many Voices (TOMV)

On January 13th, 2003 after four regional tribal listening sessions that occurred in 1999, Superintendent Gerard Baker and his staff took to the National Historic Trail to capture the nuances of the tribal populations that Lewis and Clark historically passed through. In total, the special bicentennial program commemorated the 200-year anniversary of the journey Lewis and Clark took with more than 400 Native people giving greater than 1,800 hours of presentation in the Tent of Many Voices by the Corps of Discovery: II.

With Baker’s experience, the Corps of Discovery: II began its journey along the almost trans-continental trail stopping and establishing encampments or, The Tent of Many Voices, wherein special programs were hosted and recorded. Programs consisted of drum performances, panel discussions, training workshops, concerts, author talks, scholarship, dancing, traditional games, and more. Tribal affiliations included: Lemhi Shoshone, Salish-Kootenai, Salish, Warm Springs, Nez Perce, Grand Ronde, Shoshone-Bannock, Choctaw, Big Hole National Battlefield, Little Shell Chippewa Cree, Blackfeet, Otoe-Missouria, Cowlitz, Crow, Omaha Nation, Confederated Tribes of the Umatilla Indian Reservation, Mandan-Hidatsa, Clatsop-Nehalem, Puyallup/Coeur d’ Alene, Wallulapam, Assiniboine, Rocky Boy Chippewa Cree, Arikara, Fort Peck Sioux, MTTA, Creations of Black Lance, Nez Perez-Cherokee, Monacan Nation, Standing Rock Sioux, Gross Ventre, Turtle Mountain Chippewa, Lakota, Cheyenne River Sioux, Seneca, Yakama, Absentee Shawnee, Kaw Nation, Tlinget-Haida, Metis, Northern Cheyenne, Lower Brule Sioux Tribe, Ojibwa-Metis, Ft. Belknap-Gros Ventre, Chinook, Agaidika Shoshone, Wasco, Knife Indian Rivers Villages, Jamestown Klallam Tribe, Pittsburg American Indian Center, Wyam, Oglala Sioux Tribe, Oglala Lakota Tribal College, Ponca, Pawnee, Otoe, Kickapoo, Iowa, Rosebud Sioux Tribe, Sacagawea Learning Center and Sitting Bull College, Mandan Hidatsa Arikara, Osage, Salish Kootenai, Paiute, Potawatomi, Clatsop-Siwash, Appaloosa, Dakota Sioux, Lac du Flambeau, Ponca Tribe of Nebraska, Cayuse, Seminole.

3. The LECL TOMV Collection

Created by the Lewis and Clark National Historic Trail of the National Park Service by employees, interviewees, and volunteers to document the bicentennial commemoration of Lewis and Clark’s journey through America. The commemoration ran from 2003 until 2007 with most of the recordings and records gathered between 2003 and 2006. Copies of the recordings of this collection were sent to the National Archives and Records Administration (NARA) for preservation in College Park, Maryland around 2010. NARA then created a collection and a finding aid, made available online, without reformatting the video and audio and making those resources available. Prior to 2010 the Trail had begun working with the University of Oregon to reformat and put online the LECL TOMV collection. In the correspondence file for 2019 however, Dr. Stephanie Wood explains that the University of Oregon could not support the project, hence the materials were sent to NARA. At one time the park had a partnership with the University of Montana, Missoula to reformat and make accessible online versions of the collection. At this time, there are no definitive online, reformatted materials that are attributed to the Tent of Many Voices exhibit. The known collections are what can be found at NARA and what fraction of the total video files the National Park Service has processed.

Article II – Project Description The Lewis and Clark National Historic Trail seeks to have over 1,800 hours of video and audio recordings on 1,659 Digital Video Discs, taken from the Tent of Many Voices transferred from their archival DVDs into a lossless file format and also as an mp4 file format and transferred onto external hard drives. Furthermore, the final, video and audio recordings are to retain all associated metadata to enable future inventorying and subdividing of the files. The DVDs may contain individual files, or they may be in a DVD format, or a combination of both, with multiple filetypes. All files shall be transferred into a lossless and an mp4 filetype.

Article III – Scope of Work The final product will include:

- The contractor will take possession of the complete collection of 1,659 archival DVDs from Lewis and Clark National Historic Trail, ensuring that no DVDs are lost or damaged.

- The contractor will convert the files from their DVD format to both a lossless and an .mp4 format, saved on two external solid-state hard disk drives (SSD), maintaining the best possible resolution (e.g. resolution and bitrate) and audio. This will result in approximately 1,659 of each filetype. The lossless filetype can be any easily accessed and used lossless format, playable by free to use programs.

- Each new file will retain its associated metadata, especially the number of the disc on which the file was located.

- The two external SSD drives will be exact copies of each other and will each have complete copies of all digital files in the lossless format and the mp4 format on each drive.

- Both external SSD drives and the 1,659 archival DVDs will be delivered to the headquarters of the Lewis and Clark National Historic Trail at

- Lewis and Clark National Historic Trail 601 Riverfront Drive Omaha, NE 68102

LECL will provide

- DVD copies of the recordings

Article IV – Deliverables

- 2 complete copies of all digital files in lossless and mp4 formats, on two external SSD drives, retaining all metadata from the original DVDs.

- The complete collection of 1,659 DVDs returned to Lewis and Clark National Historic

Trail, undamaged.

Article V – Project Schedule

- All Deliverables delivered to LECL within 45 days of contract award.