Sol_140P6021Q0016_Amd_0002.pdf

(x)

140P6021Q0016 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

PMH

Omaha NE 68102 601 Riverfront Drive

NPS, MWR - MWRO MABO

05/28/20210002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/28/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Convert DVD Files - TOMV, LECL

The purpose of this amendment (0002) is to provide questions and answered asked since the ones provided in Amendment 0001.

*Special Note in #2 and a change to the Scope of Work: There are approximately 500 DVDs in the collection to be processed, not 1,659.

*Due date for offers is extended to June 16, 2021 at 4:00 PM CDT.

1) Are there any Blu-Ray discs in the collection? If so please tell us how many.

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

James Bissaillon

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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Answer: There are no Blu-Ray disks in the collection.

2) Can you provide a listing of the file sizes on each disk? As a non-real time file transfer, file size determines the process time as opposed to the hours of run time (ie: total amount of gigabytes or terabytes to be transferred is more a factor than the total hours of run time).

Answer: The amount of data on each disc varies based on the duration of the event contained on the disk. Some disks utilize nearly the entire

4.7 GB storage capacity of their disks, others

utilize less than 1 GB. Without manually checking each disk in the collection it is not possible to give an exact answer to total storage as that data was not recorded. A sample of the collection provided the following data:

Resolution: 720 - 480p

Average Data rate: ~9330 kbps

Average Total bitrate ~9700 kbps

Frame Rate: 29.97 frames/second

Due to a miscommunication with the National

Archives and Records Administration we have learned since posting this announcement that there are approximately 500 DVDs in the collection to be processed, not 1,659.

3) How many are fully authored DVDs?

Answer: Like question #2 we cannot guarantee that every single disk is fully authored, but of the sampled DVDs each disk has been authored.

4) Do these DVDs have assets other than the actual video/audio files (ie: graphics, 508 captioning, secondary languages, etc.)? If so, do these assets need to be transferred?

Answer: The DVDs do NOT have any captioning nor have the sampled DVDs had graphics, secondary languages, or any other assets to be transferred.

5) There are many lossless file types available

(ie: FFV1 10-bit, JPEG2000 10-bit Lossless, H.

264 Lossless, H. 265 Lossless, Motion JPEG

Lossless, Apple Animation Quicktime RLE, Autodesk

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Sponsored by GSA

FAR (48 CFR) 53.110

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Animator Codec). Does the government have a preference, or should the vendor decide?

Answer: As stated in the SOW "the lossless filetype can be any easily accessed and used lossless format, playable by free to use programs." So long as the file type meets those requirements NPS leaves the decision to the vendor.

6) Given that the original material has already been compressed by the transfer to DVD, will the government accept a ¿virtually lossless¿ codec file type such as ProRes 422 in order to reduce the total file size?

Answer: Professional archivists at NARA estimate that the total file size stored on the DVDs will not exceed 8 terabytes. That said, the purpose of this transference is to make these videos more publicly accessible. As long as the final files are of sufficient quality to be viewed on a web player, such as NP Gallery, - and the filetypes can be easily accessed and playable by free to use programs - NPS is willing to consider proposals with minimal loss instead of truly lossless codec file types. Regardless of the lossless version used, an MP4 of each file is still required.

7) If the actual transfer must be truly lossless as stated in the RFQ, we estimate the transfer of

1,659 DVDs will require approximately 106TB ¿

128TB for the lossless files plus 16TB for the

MP4 files. This massive amount of data will not fit on a single SSD drive as outlined. (Note, the use of ProRes 422 above would dramatically reduce total file size and number of drives, but it will still not fit on a single drive.)

Answer: See answer to question #6 regarding lossless file codecs. If the final data from the

DVDs will not fit onto a single SSD, NPS will consider splitting the data across multiple external SSDs.

8) Do the final SSD drives being delivered need to be encrypted? Past NPS contracts we have worked on specified archive quality encrypted drives.

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Answer: Because the content on these DVDs is publicly accessible and contains no Personally

Identifiable Information (PII), encryption will not be necessary in this instance.

9) Please confirm that the DVDs are not copy protected.

Answer: We cannot guarantee that there is no copy protection software on the DVDs, but of the DVDs that we have sampled we have not encountered copy protection software. Regarding copyright legal liability NPS maintains all rights to the content on the DVDs.

10) Is there an established format (i.e.

spreadsheet with certain fields, etc.) you would like the vendor to use for the metadata?

Answer: NPS will provide a Microsoft Access

Database for reference. The vendor will not be required to create a spreadsheet or other format for storing the metadata separately. It is imperative that each file retain its disk number and other already embedded metadata, including timestamps of the video, when it is transferred over. In addition, NPS wants each file to include the disk number (labeled "TapeID" in the MS

Access Database) in the filename.

11) Please define the nature and type of metadata you would like recorded. Is it just the disc number or should it include any technical or other content specs? If so, please list what information is required to be included.

Answer: The most important metadata to retain is the disk number, to be included in the filename of the final file, and time stamps of the video.

NPS does not expect the vendor to specially record any data in a separate format.

12) Is completing and submitting the Reps and

Certs required if we¿ve already completed them, and we are current with our SAM listing? And if

SAM is okay, can we just state that in our response or should we include a copy of our SAM record as part of the response (to take the place of filling out another reps and certs).

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Answer: You may include a copy of your current

SAM Reps and Certs or simply state your SAM Reps and Certs are current and up to date.

End of questions and answers for this amendment.

For any questions, send to james_bissaillon@nps.gov.

All amendments must be acknowledged at the time of offer.

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