A04_SOW.pdf

PDF 265 KB Posted Aug 20, 2026

Attached to: ID-SE IDAHO NWR CPLX-REPLACE LOCKS
Solicitation number: 140F1G26Q0090
Issued by: Department of the Interior Fish and Wildlife Service

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Written by GovTribe AI · Aug 20, 2026

This is a Scope of Work for a federal contract to replace door hardware and install a Grand Master Key system at four National Wildlife Refuges in Southeast Idaho.

The contractor must replace existing door hardware across Bear Lake, Camas, Grays Lake, and Minidoka National Wildlife Refuges with standardized interchangeable core locking systems meeting ANSI Grade 1 requirements and Office of Emergency Management and Physical Security (OEMPS) guidance. The three priority refuges are Bear Lake, Camas, and Grays Lake, with Minidoka included for future keying expansion. The contractor shall conduct site visits to assess current conditions, remove and dispose of existing hardware, furnish and install commercial-grade satin chrome entry lever sets, passage lever sets, single-cylinder deadbolts, interchangeable cores, and padlocks. All work must comply with manufacturer recommendations and include adjustments to ensure smooth operation and positive latching. The contractor must develop a complete Grand Master Key system allowing Complex staff, fire, and law enforcement to operate all designated locks across all four refuges using a single Grand Master key, while maintaining individual station master keys and differentiated keying for specific facilities such as fuel tanks, gates, and shop buildings. The contractor shall coordinate the final keying schedule with the Contracting Officer's Representative prior to pinning, plan for future expansion, and deliver all keys, key records, and control documentation to the Government at project completion.

Work must be performed during facility core hours (7:30 a.m. to 3:30 p.m., Monday–Friday), excluding federal holidays, with 2 days' notice to facility points of contact. The period of performance is 3 months from contract issuance, with a notional launch date of November 1, 2026. The contractor is responsible for protecting existing doors and frames, maintaining facility security, removing all debris daily, and repairing any damage caused by contractor operations at no additional cost to the Government. Project completion and acceptance occur upon Government inspection confirming all hardware installation, proper lock function, correct door operation, and successful key operation across the refuge complex.

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File	Type	Posted
Solicitation_CLAUSES_OM_GS.pdf	PDF	Aug 20, 2026
Sol_140F1G26Q0090.pdf	PDF	Aug 20, 2026

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Scope of Work

Replacement of Door Hardware and Installation of a Grand Master Key System

1. General Information

The purpose of this project is to replace existing door hardware throughout facilities within the Southeast Idaho NWR Complex at Bear Lake, Camas, Grays Lake, and Minidoka National Wildlife Refuges with a standardized interchangeable core locking system to meet ANSI Grade 1 requirements and Office of Emergency Management and Physical Security (OEMPS) guidance on perimeter door and exterior door locks. The completed project will provide a secure, uniform locking system that allows all designated locks across the four refuges to be operated using a single Grand Master key for Complex staff, fire and law enforcement, while maintaining appropriate individual keying as required at each station.

Station employees will have a master key allowing them access to all facilities and padlocks at their respective stations. Individual buildings and padlocks associated with fuel tanks, gates, and miscellaneous shop buildings will be keyed differently to allow for more controlled access. The key matrix or system will incorporate future expansion or different cores. The three priority refuges for this contract are Bear Lake, Camas, and Grays Lake. Both Bear Lake and Minidoka recently switched to a new core system on their shop facilities but will need to be included in future keying or used as the initial key system and expanded upon to meet the needs of the other stations, whichever is most efficient. A rough key matrix is available in a spreadsheet but may need adjustments after verification of station needs.

Locations and POCs:

Bear Lake NWR 322 North 4th Street Montpelier, ID

Camas NWR

2150 E. 2350 N.

Hamer, ID

Grays Lake NWR 74 Grays Lake Rd Wayan, ID

Minidoka NWR

961 E Minidoka Dam Rd Rupert, ID

2. Scope of Services The Contractor shall furnish all labor, materials, equipment, transportation, supervision, and incidentals necessary to complete the replacement of existing door hardware at the three priority refuges.

Work shall include, but is not limited to:

• A site visit to each location is recommended to determine the best solution for the station and facilities. Assess new locks at Bear Lake and Minidoka to determine if either system can be expanded to meet the needs for the other stations for the Complex Grand Master key system.

• Re-keying all new hardware into a single master key system utilizing interchangeable cores. Perimeter and exterior door locks shall meet ANSI Grade 1 requirements and Office of Emergency Management and Physical Security (OEMPS) guidance to be compliant with government security standards.

• Providing a Grand Master key capable of operating all designated locks across the Bear Lake, Camas, Grays Lake, and Minidoka (future keying) National Wildlife Refuges.

• Providing individual change keys and master keys as required by the Government's approved keying schedule.

• Removal and disposal of existing door hardware, including door handles, locksets, deadbolts, cylinders, and related components identified for replacement.

• Furnishing and installing new commercial-grade interchangeable core entry lever sets, passage lever sets, single-cylinder deadbolts, interchangeable cores, rim cylinder housings, and padlocks where required.

• Installation of all hardware in accordance with manufacturer recommendations to ensure proper operation and alignment.

• Adjusting doors and hardware as necessary to ensure smooth operation, positive latching, and proper locking function.

• Testing each lock and door assembly upon completion to verify proper installation and operation.

3. Materials

All replacement hardware shall be commercial-grade, satin chrome finish, and compatible with the existing doors and frames. Hardware shall include interchangeable core cylinders and associated components necessary to establish a standardized locking system equivalent to the hardware identified in the project quotations.

4. Keying Requirements

The Contractor shall:

• Develop and install a complete Grand Master Key system encompassing all designated facilities within the Southeast Idaho National Wildlife Refuge Complex to include Bear Lake, Camas, Grays Lake, and Minidoka National Wildlife Refuges.

• Coordinate the final keying schedule with the Contracting Officer's Representative (COR) prior to pinning or installation.

• Plan for additional locks and cores for future expansion.

• Stamp or identify keys in accordance with the approved key schedule.

• Deliver all keys, key records, and control documentation to the Government at project completion.

• Ensure no duplicate keys are produced without written Government authorization.

5. Contractor Responsibilities

The Contractor shall:

• Coordinate work with refuge staff to minimize disruption to daily operations.

• Maintain security of all facilities during hardware replacement.

• Protect existing doors, frames, and surrounding finishes from damage.

• Repair or replace any damage caused by Contractor operations at no additional cost to the Government.

• Remove all debris and packaging materials from the work site daily.

6. Government Responsibilities

The Government will provide reasonable access to all facilities, identify doors included in the project, and approve the final keying schedule prior to installation.

7. Deliverables

Upon completion, the Contractor shall provide:

• Fully installed and operational door hardware.

• Complete Grand Master key system.

• Required Grand Master, master, submaster, and core change keys.

• Keying schedule and key control documentation.

• Manufacturer warranties for installed hardware.

8. Timing of Work

The vendor must perform site visits or work during facility core hours (7:30 am to 3:30 pm, Monday–Friday), excluding federal holidays when facility is closed. The facility’s point of contact (listed under section 1) shall be notified 2 days before expected arrival and scheduled work performance with an estimated time of arrival.

9. Period of Performance

The period of performance shall be 3 months from issuance of the contract, NTL November 1, 2026.

10. Acceptance

The project will be considered complete upon Government inspection and acceptance confirming that all specified hardware has been installed, each lock functions properly, doors operate correctly, and keys successfully operate all designated locks across the refuge complex.

Q ty 4 3 0 0 0 0

K ey

Sy m bo l

A AC AC

D es cr ip tio n

C or e ke y

B R

L M as te r

Sh op ex t d oo rs

Sh op in t d oo rs of fic e/ ba

Sh op co ld s to ra ge

Fu el pa d lo ck s

- C om po un d ga te pa d lo c

G at es pa dl oc ks

H az m at

C he m ic al fu tu re

Va ul t t oi le t -fu tu re

Fu tu re U se M as te r

Qty Door Number Part # Description

DAC Bear Lake Master X X DAC1 BRL Shop - ext doors X X X X DAC2 BRL Shop - int doors - office/bathroom/showe X X X DAC1 BRL Shop - cold storage X X

2 DAC3 BRL Fuel - pad locks X X X 1 DAC4 BRL - Compound gate - pad lock X X X

38 DAC5 BRL Gates - pad locks X X X DAC6 BRL Hazmat / Chemical - future X X X DAC7 BRL Vault toilet - future X X DAC8 Future Use X X DAC9 Future Use X X

DAC10 Future Use X X DAC11 Future Use X X

System Number:

System Name:

Contact Name:

Contact Number:

Contact Email:

Version:

Keyway:

Hardware:

Southeast Idaho National Wildlife Refuge Complex This is a rough matrix and may need adjustments bo l

D es cr ip tio n

C or e ke y

C M

S M as te r

C M

S Se as on al

Fi re

C M

S G at es

C M

S El ec tri ca l

C M

S W at er

C M

S R es id en ce

/B un kh ou se

C M

S G ar ag e O ffi ce

C M

S Va ul t T oi le ts

Fu tu re U se M as te r

Qty Door Number Part # Description

DAB Camas Master X X X 2 DAB1 CMS Office X X X X 6 DAB2 CMS Shop X X X X

DAB3 CMS Garage / Storage X X X X X DAB4 CMS Garage w/ interior office - X X X DAB5 CMS Bio / Chem Shed X X X DAB5 CMS Haz Mat Shed X X X DAB6 CMS Residence X X X DAB7 Garage interior office - keyed differently than e X X X

12 DAB8 CMS Gates (pad lock X 12) X X X X X 3 DAB9 CMS Fuel (pad lock X 3) X X X X

DAB10 eed to confirmCMS Wells - 8 padlocks X X X 10 DAB11 eed to confirmCMS Electrical - Well 8 X 4 / Solar Panels -pa X X X

3 DAB12 CMS Vault toilets (3 doors / 1 padlock for ext pit) X X X

DAB13 MND Resident Rm1 - future X DAB14 MND Resident Rm2 - future X DAB15 MND Resident Rm3 - future X DAB16 MND Resident Rm4 - future X

System Number:

System Name:

Contact Name:

Contact Number:

Contact Email:

Version:

Keyway:

Hardware:

Southeast Idaho National Wildlife Refuge Complex This is a rough matrix and may need adjustments

Locks / D oors ty 4 3 bo l

A AD AD

D es cr ip tio n

C or e ke y

M as te r

S ub m as te r

S ea so na l

R es id en ce

B un kh ou se

B un kh ou se /A

Qty Door Number Part # Description

DAD Grays Lake Master X DAD1 GYL Main gate at HQ - pad lock X X X X DAD2 GYL Shop X X X X DAD3 GYL Office - ext X X X X DAD4 GYL - Manager's office - future X X X DAD5 GYL - Second office- future X X X DAD6 GYL Office / Visitor Contact ext X X X X DAD7 GYL Office / VC interior (no key) - one way sel X X X DAD6 GYL Office / VC Restrooms X X X X DAD9 GYL Pumphouse X X X

DAD10 GYL Hazmat - padlock x 2 X X X X DAD11 GYL Fuel - padlock X X X X DAD12 GYL Gates - padlocks x 5 X X X X DAD13 GYL Fencing shed - pad lock X X X X DAD14 GYL Residence X X X DAD15 GYL Bunkhouse - 2 ext X X X X X X DAD16 GYL Bunkhouse Apt X X X DAD17 GYL Bunkhouse - Room 1 X X DAD18 GYL Bunkhouse - Room 2 X X DAD19 GYL Bunkhouse - Room 3 X X DAD20 GYL Bunkhouse - Room 4 X X DAD21 GYL Bunkhouse - Office X X X X DAD22 GYL Lombard - Sunset Room X X

DAD23

GYL Lombard - Garage storage attached to SS Room - pad lock X X

DAD24

GYL Lombard - RR Car Storage - (pad lock) X X X

DAD24 GYL Lombard - Garage X X X DAD25 GYL Lombard - Gate (pad lock) X X X DAD26 GYL Lombard - Cabin - future X X DAD27 GYL Lombard - USFS Cabin - future X X

System Number:

System Name:

Contact Name:

Contact Number:

Contact Email:

Version:

Keyway:

Hardware:

Southeast Idaho National Wildlife Refuge Complex This is a rough matrix and may need adjustments

0 0 0 0 0 0 0 0 0

AC AD AE AF AG AH AJ AK

B un kh ou se

R m

B un kh ou se

R m

B un kh ou se

R oo m

B un kh ou se

R m

L om ba rd

G ar ag e

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G at e

B un kh ou se O ffi ce

Fu tu re U se M as te r

X X X X X

X X

X ty 4 3 10 10 10 5 2 2 2 2 5 2 2 2 2 0 0 0 0 bo l

A AA AA

D es cr ip tio n

C or e ke y

M in id ok a M as te r

M N

D S ub m as te r

M N

D M ai nt en an ce /F ire

M N

D S ea so na l

M N

D G at es

M N

D S ho p/

O ffi ce /F ue l/B io

M N

D S ho p

- L E

O nl y

M N

D N ew O ffi ce

M N

D C om po un d

G at e

C ur re nt

O ffi ce

Re si de n

M N

D R m

M N

D R m

M N

D R m

M N

D R m

Fu tu re U se M as te r

Qty Door Number Part # Description

0 TMK TMK X

0 DAA Minidoka Master X X 1 DAA1 MND Manager Office - future X X X 25 DAA2 MND Gates (pad lock/cores) X X X X X X 4 DAA3 MND Shop - 4 doors X X X X X X

DAA3 MND BIO//Hazmat (pad locks) X X X X X 4 DAA3 MND Fuel (pad lock) X X X X X X

DAA3 MND Oilhouse/Shed X X X X X 1 DAA3 MND Storage Garage (core) X X X X X 1 DAA4 MND Shop - 1 door LE bay X X 3 DAA5 MND Office (new) - 3 doors - 2 ext / 1 int X X X X X 1 DAA6 MND Compound Gate X X X X X X 3 DAA7 MND Residence (current office - 3 ext doors) X X X X X 0 DAA8 MND Resident Rm1 - future X X X X 0 DAA9 MND Resident Rm2 - future X X X X 0 DAA10 MND Resident Rm3 - future X X X X 0 DAA11 MND Resident Rm4 - future X X X X

DAB Camas Master X 2 DAB1 CMS Office X 6 DAB2 CMS Shop X

DAB3 CMS Garage / Storage X DAB4 CMS Garage w/ interior office - X DAB5 CMS Bio / Chem Shed X DAB5 CMS Haz Mat Shed X DAB6 CMS Residence X DAB7 Garage interior office - keyed differently than e X

12 DAB8 CMS Gates (pad lock X 12) X 3 DAB9 CMS Fuel (pad lock X 3) X

DAB10 eed to confirmCMS Wells - 8 padlocks X 10 DAB11 eed to confirmCMS Electrical - Well 8 X 4 / Solar Panels -pa X

3 DAB12 CMS Vault toilets (3 doors / 1 padlock for ext pit) X

System Number:

System Name:

Contact Name:

Contact Number:

Contact Email:

Version:

Keyway:

Hardware:

Southeast Idaho National Wildlife Refuge Complex This is a rough matrix and may need adjustments

Locks / D oors

SOW Interchangeable locking system SEIDNWRC

Revised Key Core Matrix Bear Lake 7.13.2026

Sheet1

Revised Key Core Matrix Camas 7.13.2026

Sheet1

Revised Key Core Matrix Grays Lake 7.13.2026

Sheet1

Revised Key Core Matrix Minidoka 7.13.2026

Sheet1

File details come from the government source that posted it. Updated Aug 20, 2026.