A04_SOW.pdf

United States Department of the Interior

BUREAU OF LAND MANAGEMENT

Phoenix District Office 2020 E. Bell Rd

Phoenix, AZ 85022 www.az.blm.gov

Bureau of Land Management

Phoenix District Office Statement of Work

Vehicle Repairs

A. Objective:

The Bureau of Land Management (BLM), Phoenix District Office (PDO) located at 2020 E. Bell Rd, Phoenix AZ, 85022 is looking to procure repair/maintenance services for I624917, 2024 RAM 22500 Tradesman Crew Cab 4WD, 6’,4” Box, Gasoline MPI.

B. Scope:

This Statement of Work (SOW) outlines the requirements and expectations for services required to complete collision-related repairs to a BLM fleet RAM 2500 vehicle Law Enforcement vehicle license plate I624917, assigned to the Phoenix District.

C. Specifications:

The contractor shall perform the following:

1. Necessary assessments and damage evaluations:

• Inspect the vehicle to confirm the extent of damage and identify necessary repairs or replacements. If, during the process of repairs, it is discovered that additional work is needed, the contractor shall not proceed with repairs until authorized by the Contracting Officer.

2. Repairs, including part replacement, structural adjustments and refinishing

• Use OEM or OEM-equivalent parts.

• Follow manufacturer repair and safety procedures.

• Document all replaced parts and labor.

• Notify Contracting Officer of supplemental findings.

• Maintain ASE-certified technicians

3. Diagnostics, and verification testing.

• Conduct comprehensive diagnostic labor to ensure all components are functioning properly post-repair.

3.a. Acceptance Criteria: The vehicle will be deemed acceptable once:

• All replaced components are tested and verified for proper function.

• The vehicle passes all diagnostic tests and safety inspections.

• The vehicle is ready for deployment in emergency response scenarios.

• Repairs match estimates

• Paint and finish match OEM appearance.

• No diagnostic codes remain.

• All documentation submitted.

• Coordination is complete for the Phoenix District Office to retrieve the vehicle.

Phoenix District Office 2020 E. Bell Rd

See below for minimum repair areas. Contractor must assess damage and evaluate to ensure all necessary repairs are annotated and completed:

• Front Bumper System – Replace bumper assembly, fog lamps, brackets, sensors, tow hook block, winch components, and associated hardware.

• Grille Assembly – Replace primary grille, nameplate panel, trim blocks, and upper trim components.

• Front Lamps – Replace headlamps, chrome bezel, and lamp brackets.

• Hood Assembly – Replace hood, vents, panel overlaps, and apply clear coat and underside refinishing.

• Fender & Side Components – Replace right front fender, molding, wheel flare, and seals.

• Front Door -

• Vehicle Diagnostics – Perform pre-repair and post-repair scans.

• Miscellaneous Operations – Hazardous waste disposal, corrosion protection, color sand/polish, clips, and fasteners.

D. Contractor-Furnished Items

The Contractor shall provide all parts and materials, management, supervision, certified/licensed personnel, and transportation necessary to assure that all services are in accordance with the contract and all applicable laws and regulations. All items furnished will be OEM registered/compliant parts and materials. The contractor shall ensure all work meets performance standards specified in this Statement of Work (SOW). The contractor’s efforts shall provide the service to meet the requirements for high quality care, sensitivity to proper scheduling to meet client needs, and sanitation for infection control purposes.

E. Contract Type:

The government anticipates awarding one Firm Fixed Priced (FFP) contract to the vendor that meets all the requirements herein.

F. Period of Performance:

All work shall begin within 14 days from the date of award and shall not exceed a total of 30 days after vehicles arrival at awarded repair facility.

G. Project Management:

The contractor will provide overall project management and coordination. The Contractor shall identify and provide a single point of contact (POC) to provide overall management and supervision during the period of performance of this contract. The single POC will communicate and manage the relationship between BLM Contracting Officer (CO), Contracting Specialist (CS), and the Contracting Officer Representative (COR) associated with this requirement.

Phoenix District Office 2020 E. Bell Rd

All pertinent communications should be written or confirmed in writing. The single POC shall attend and participate in necessary progress meetings and write notes pertaining to the meeting(s). The notes shall be scribed into meeting minutes with action items clearly defined, with distinct due dates, and distributed to all designated BLM representatives.

H. Government Holidays:

The Contractor agrees to observe the following Government holidays for onsite personnel:

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

The Contractor shall observe any other day designated by Federal statute, Executive Order or the Presidential proclamation.

When any such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. All personnel assigned to perform under this contract shall limit their observation of holidays to those set forth above.

I. Standards of conduct

The contractor shall maintain satisfactory standards of employee competency, conduct cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as many be necessary.

J. Safety, Health, and Environmental Concerns

The contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property at the specific location, and in particular all equipment used by the Contractor shall be used in such a manner and maintained so as to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

• The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations.

• Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

• Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the task order requirements.

Phoenix District Office 2020 E. Bell Rd

• Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE).

• No fueling operations may be conducted on site. Fuel or oil spills occurring during the work of this project shall be excavated to a depth of 12 inches beyond contaminated material and removed from the work location in accordance with federal, state, and local regulations.

• The Contractor shall operate vehicles and equipment within existing roadways and parking areas.

K. General Criteria for Tasks

Timeliness: All tasks shall be completed in accordance with the delivery schedule or delivery date.

Re-work needed: The contractor is allowed a reasonable time to perform any work that is identified as unsatisfactory or has not been performed.

L. Quality Assurance Evaluation Scheduled and unscheduled surveillance reports may be utilized by the BLM to record any observable, recordable defects of the contractor’s performance. The resolution of any latent defects shall be in accordance with FAR clause 52.246-04, Inspection of Services, Fixed Price, if included in the contract’s terms and conditions.

The level of surveillance shall be determined by the Contracting Officer’s Representative or project inspector. Increased or decreased surveillance or performance may be utilized in the performance of this contract.

Excellent performance: Favorable past performance recorded; lessened surveillance. Acceptable performance: Continued surveillance.

Unacceptable performance: Possible reimbursement of expenses incurred by the BLM for non-performance may be assessed; corrective action plan issued; possible termination for default.

M. Regulatory Requirements

1. Project materials and execution shall comply with the following:

2. Americans with Disabilities Act (ADA)

3. Occupational Safety and Health Administration (OSHA)

4. Original Equipment Manufacturer (OEM)

5. Applicable laws, rules, mandates, directives and regulations of federal and state and local governmental agencies

6. DHS, Department of Homeland Security The Contractor shall follow Section 889 of the John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019 (P.L. 115-232 [PDF, 789 pages]) and the Federal Acquisition Regulation (FAR) Case 2018-017 prohibit the purchase of covered telecommunications equipment and services from vendors who sell products containing spyware. These devices could pose a threat to U.S. security by spying on or disrupting communications within the U.S. when

Phoenix District Office 2020 E. Bell Rd procuring materials for this project.

N. Deliverables

1. Completed repairs.

2. Diagnostic scan reports.

3. Final itemized invoice.

4. Warranty documentation.

5. Final inspection confirmation