A04_SOW.pdf

Big South Fork NRRA Oneida, Tennessee

Statement of Work “Cyclic Replacement of HVAC Units at East Rim

Buildings”

March 6, 2025

NATIONAL PARK SERVICE

INTERIOR REGION 2, SOUTH ATLANTIC GULF

NORTH MAJOR ACQUISITION BUYING OFFICE

SOW Format

1. BACKGROUND:

2. PROJECT IDENTIFIERS:

3. PLACE OF PERFORMANCE:

4. PERIOD OF PERFORMANCE:

5. SCOPE:

6. TASK:

7. GENERAL WORK REQUIREMENTS:

8. MANAGEMENT:

9. SAFETY AND ENVIRONMENTAL COMPLIANCE:

10. INSURANCE:

11. CONTRACTOR USE OF SITE:

12. MOTOR VEHICLE AND TRAFFIC REGULATIONS:

13. EMPLOYEES BADGES/PARKING:

14. NON-PAYMENT FOR ADDITIONAL WORK:

15. CONFLICT OF INTEREST:

16. INSPECTION:

17. GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR INFORMATION:

18. SECURITY:

19. TRAVEL:

20. FOOD STORAGE GUIDELINES:

21. PROJECT PERSONNEL:

1. BACKGROUND:

Big South Fork National River and Recreation Area (hereinafter referred to as “BISO”) is located along the eastern portion of the border separating Kentucky and Tennessee.

Encompassing and protecting approximately 125,000 acres, the park was established by Congress on March 7, 1974. The park’s primary mission is to “provide management for the National Area so that natural and cultural resources are preserved and protected for the use and enjoyment of present and future generations”. The Big South Fork of the Cumberland River and its tributaries are preserved in a free-flowing condition, providing a broad range of recreational opportunities which benefit the economically challenged region.

This project will replace seven aging HVAC units across multiple critical facilities, including the Tennessee Fire Cache, East Rim Facility Complex, Resource Management, and the Tennessee Dormitory. The existing units have exceeded their expected lifespan of 7 to 10 years, leading to increased maintenance costs and a higher likelihood of unexpected failures. A proactive replacement strategy will eliminate the financial burden of frequent emergency repairs, reduce the risk of structural damage due to loss of climate control, and ensure that climate-sensitive assets remain protected.

The newly installed HVAC systems will feature high-efficiency SEER-rated units, significantly improving energy efficiency and reducing operational costs. These upgrades will also contribute to the park’s sustainability efforts by lowering overall energy consumption. By modernizing its HVAC systems, BISO will enhance employee working conditions, ensure asset preservation, and improve the long-term resilience of park facilities.

2. PROJECT IDENTIFIERS:

PMIS NUMBER: 328130A

PROJECT TITLE: “Cyclic Replacement of HVAC Units at East Rim Buildings”

3. PLACE OF PERFORMANCE:

Work will take place at the following locations:

Resource Management Office – 4535 Leatherwood Road, Oneida, TN 37841 Tennessee Fire Cache – 4545 Leatherwood Road, Oneida, TN 37841 East Rim Maintenance Shop – 4721 Leatherwood Road, Oneida, TN 37841 Tennessee Log Dorm – 4024 Leatherwood Road, Oneida, TN 37841

Please see map below:

4. PERIOD OF PERFORMANCE:

The contractor shall have no more than 60 calendar days to complete all required taskings once the offeror receives the notice to proceed, with the only exceptions being unforeseen events beyond the contractor's control and/or delays that are caused by the National Park Service.

5. SCOPE:

The National Park Service will contract a licensed HVAC contractor to replace seven aging HVAC units at the Tennessee Fire Cache, East Rim Facility Complex, Resource Management, and the Tennessee Dormitory within BISO. The contractor shall be responsible for the removal and proper disposal of the existing units and the installation of new high-efficiency HVAC systems.

The project includes replacing all system components except for the existing ductwork. This includes furnishing and installing new HVAC units, line sets, pads, electrical connections/disconnects, conduit, wiring, refrigerant, and condensate drainage systems to ensure a fully operational and code-compliant system. All materials, supplies, services, and labor required to complete the project shall be provided by the contractor at no additional cost to the government.

6. TASK:

• Removal and Disposal of Existing Equipment

1. The contractor shall remove and properly dispose of all existing HVAC units, including package units, split systems, condensing units, air handlers, electrical service disconnects, line sets, condensation drains, and pads.

2. The contractor shall recover and dispose of all refrigerants in accordance with EPA and state regulations.

• Installation of New HVAC Units

1. Resource Management Facility o The contractor shall install one 4-ton gas package unit with a horizontal-flow air handler.

o The contractor shall install one 3-ton electric split unit with an upflow air handler.

2. Tennessee Log Dormitory o The contractor shall install one 4-ton gas package unit with a horizontal-flow air handler.

3. Tennessee Fire Cache o The contractor shall install two 3.5-ton gas split units with upflow (vertical) air handlers.

4. East Rim Shop o The contractor shall install one 5-ton electric split unit with a horizontal-flow air handler.

• Electrical and Refrigerant Line Installation

1. The contractor shall furnish and install new line sets and dryers for all split system units per manufacturer specifications.

2. The contractor shall furnish and install new exterior service disconnects per manufacturer specifications.

3. The contractor shall ensure all newly installed HVAC units operate on proper voltage and phase as required by the manufacturer.

4. The contractor shall install new conduit and wiring from condensing units to service disconnects, ensuring all wiring meets National Electrical Code (NEC) standards.

5. The contractor shall furnish and install circuit breakers for the newly installed split system serving Resource Management, per manufacturer specifications.

• Condensate Drainage System

1. The contractor shall install new condensate drains with integrated traps.

2. The contractor shall ensure condensate drain lines daylight at locations determined by park management.

• Pads, Plenums, Filter Racks, and Ductwork

1. The contractor shall furnish and install new equipment pads for all exterior condensing units and package units.

2. The contractor shall ensure pads are level, with proper grading for drainage and a neat appearance.

3. The contractor shall furnish and install new filter racks, supplying filters per manufacturer specifications.

4. The contractor shall retrofit and attach existing ductwork to the new units, ensuring all connections are sealed, functional, and neat in appearance.

• Thermostats and Controls

1. The contractor shall furnish and install new 7-day programmable thermostats for each unit, meeting or exceeding the Honeywell VisionPro 8000 (SKU TH8320R1003).

2. The contractor shall install all necessary thermostat wiring in a neat and professional manner.

• Building Modifications

1. The contractor shall complete any necessary modifications to accommodate the new HVAC systems at no additional cost to the government.

2. The contractor shall ensure all modifications are neatly sealed, prevent rodent and insect intrusion, and comply with International Building Code (IBC) standards.

• National Park Service Responsibilities

1. The NPS will provide access to all work areas and designate condensate drain daylight locations.

2. The NPS will coordinate and approve scheduling of work to minimize disruption to park operations.

7. GENERAL WORK REQUIREMENTS:

Work Hours: 8:00 am to 5:30 pm (Eastern Time)

Monday through Friday, excluding federal holidays.

Contractor shall coordinate the on-site work schedule with the Contracting Officer and the COR five working days prior to the performance start date. The COR may be reached by office or mobile phone during normal business hours. Work outside of normal business hours must be requested 14 days prior in writing and shall pre-approved by the COR. All site visits and correspondence shall take place during the listed work hours above.

8. MANAGEMENT:

The contractor shall manage the total work effort in accordance with effective and efficient management principles and safe working practices to ensure on time completion of this contract.

9. SAFETY AND ENVIRONMENTAL COMPIANCE:

• The contractor shall comply with pertinent provisions of the Occupational Safety and Health Act (OSHA), state, local, safety, laws, and all pertinent provisions of the contract.

• The contractor shall comply with pertinent Environmental Protection Agency laws.

• All tools, equipment and other related materials shall be removed at the end of each workday and the area shall be left neat and clean.

• The contractor shall comply with all provisions of NHPA and NEPA compliance documents that will be provided by Big South Fork staff.

• The BISO Safety Officer has the authority to issue restraint or cease-and-desist orders to the contractor when violations or unsafe acts are present and threaten government and contractor employees or damage to government property.

• The contractor shall immediately report to the Contracting Officer, COR and BISO Safety Officer all accidents resulting in employee injury, death, or damage to property while performing this contract.

• The contractor shall supply a site/project specific safety plan with all submittal packages.

10. INSURANCE:

• The Contractor shall be insured in accordance with Tennessee insurance regulations and pertinent provisions of the Contract. The government is not responsible for damage or theft to Contractor’s equipment, vehicles, tools, or materials or their employees and any personal property brought on site. The government will not accept any liability due to Contractor employee negligence.

• Workers Compensation- The contractor shall furnish proof of worker’s compensation insurance to the Contracting Officer for those employees performing work related to this contract and shall comply with the Workman’s Compensation Laws of Tennessee.

• Liability- Contractor shall maintain a level of insurance that will protect the Contractor and Government from any claims as a result of bodily injury (including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the Contracting Officer.

11. CONTRACTOR USE OF SITE:

Contractor shall have limited use of the construction site for construction-related operations only.

Limited use of premises to areas within the Contract indicated in the specifications. Do not disturb portions of the project site beyond areas in which the work is indicated. Contractor will prevent damage to natural surroundings. Damage to natural surroundings will be restored through NPS-approved methods for repairing or replanting, at no additional cost to the government.

12. MOTOR VEHICLE AND TRAFFIC REGULATIONS:

Contractor, sub-contractor, and material supplier employees (altogether referred to as “contractor employees” in paragraphs 12, 13, 21 and 23) operating motor vehicles shall possess a valid driver's license. Permits, licenses, registrations and proof of insurance documents shall be always maintained in all contractor employee vehicles and made available upon request. Contractor employees shall always comply with federal vehicle motor laws requiring seat belts be worn.

Contractor employees shall adhere to the posted speed limits. Contractor employees are expected to comply with all BISO regulations.

13. EMPLOYEES BADGES/PARKING:

All contractor employees shall comply with parking procedures published for BISO. Contractor employees shall return any BISO issued personal or vehicle identification badges immediately upon termination of employment or completion of this contract.

14. NON-PAYMENT FOR ADDITIONAL WORK:

Any additional contractor performed services not specified in contract, either at its own volition or at the request of an individual other than the appointed Contracting Officer, except as may be explicitly authorized in the contract, shall be performed at the financial risk of the Contractor.

Only the appointed Contracting Officer is authorized to bind the Government to a change in specifications, contract terms, or conditions.

15. CONFLICT OF INTEREST:

The contractor shall not employ off-duty COR’s or other government employees if such employment would create a conflict of interest or be contrary to the policies contained in conflict-of-interest directives.

16. INSPECTION:

The Government will conduct inspection upon completion of required services. Final payment will be processed upon the Government confirming that all contract performance and administrative requirements have been satisfactorily completed and any deficiencies or non-compliant work have been satisfactorily corrected.

17. GOVERNMENT-FURNISHED PROPERTY, MATERIAL, EQUIPMENT, OR

INFORMATION:

NONE

18. SECURITY:

Replacement of Contractor Employee for Security Reasons: The Government retains the right to remove contractor employees from park property for security reasons, regardless of prior clearances.

19. TRAVEL:

Contractor is encouraged to make a site visit prior to bidding on the project.

20. FOOD STORAGE GUIDELINES:

All Contractor employees shall comply with BISO food storage guidelines. All food items must be stored in a hard-sided vehicle or in a food storage locker and must never be left unattended.

"Food" includes any item with a scent, regardless of packaging. This may include items that you do not consider food, such as canned goods, bottles, drinks, soaps, cosmetics, toiletries, trash, ice chests (even when empty), and unwashed items used for preparing or eating meals. Food shall be disposed of in a designated bear proof refuse container provided by the National Park Service.

21. PROJECT PERSONNEL:

TBD