A04_SOW.pdf

BID SCHEDULE

Environmental Education Center Pavilion Repairs

Don Edwards San Francisco Bay National Wildlife Refuge U.S. Fish and Wildlife Service

Revised July 14, 2025

Item # Description Estimated Quantity

Unit Unit Price

Total Cost

Repair Environmental Education Center Pavilion

1 LS

TOTAL PROPOSAL COST: $__________

Provide a cost breakdown with bid, Incomplete Bids will not be considered.

Name of Bidder and Company:

Address (Include Zip Code):

STATEMENT OF WORK

Environmental Education Center Pavilion Repairs

Don Edwards San Francisco Bay National Wildlife Refuge U.S. Fish and Wildlife Service

Revised July 14, 2025

1. GENERAL

Don Edwards San Francisco Bay National Wildlife Refuge requires the inspection, maintenance and repair of the Environmental Education Center (EEC) Pavilion in San Jose (Alviso), California. The roof requires inspection and repair, and the building requires clean up, staining and sealing. The Refuge has high public visitor use with large numbers of school groups engaged in hunting, fishing, wildlife observation and photography, and environmental education and interpretation, totaling over 700,000 visits each year. The Pavilion is one of the most used facilities on the Alviso Unit and is a place where school groups meet for science education, and members of the public engage in conservation training and activities.

2. SCOPE

The objective of this project is to inspect, maintain and repair the EEC Pavilion to provide a safe covered space for educational programs in Alviso, California. The US Fish and Wildlife Service is seeking a qualified contractor to inspect and repair the EEC Pavilion.

Provide 3-days advance notice to the project manager prior to starting any repairs or groundbreaking work. A US Fish and Wildlife biologist will survey the area prior to construction activities to ensure that no protected species would be harmed by project activities. Use materials that blend aesthetically and functionally with the existing building and surroundings.

Provide Refuge Manager with color options for roof shingles, paint and stain.

Thoroughly clean work area at the end of each day, and upon completion of the project, leaving the site free of waste, scrap, or other materials. Vegetation debris shall be disposed of in an environmentally sensitive manner such as chipping and leaving on site (at the Refuge Manager’s discretion) or disposed as green waste at an appropriate site. Other materials, like treated wood, tar paper and other construction debris shall be disposed of at an appropriate disposal site.

The Contractor shall execute the following repairs and requirements:

Access condition of pavilion and validate dimension of pavilion. It is the contractor’s responsibility to develop qualities and address deficiencies. Drawings for the building can be found in the attachments, existing conditions may differ.

Demolish and remove the existing roof including but not limited to existing shingles, underlayment, and decking in preparation for new materials.

Replace the roof shingles, underlayment (using an asphaltic self-healing polymer like water and ice shield), and ridge cap. The contractor will install 30-year mold-resistant architectural shingles that can withstand windspeeds up to 130 mph. Roofing contractor shall be shingle manufacturer certified installer and offer a 10-year installer warranty, and 30-year manufacturer warranty.

Replace all roof decking with plywood substrate in accordance with retrofit guidelines for seismic resistance. Materials and nailing patterns must comply with seismic requirements.

Inspect trusses for degradation and rehabilitate any deficient members. The structure shall meet all structural and seismic codes.

Remove and replace soffit and facia to match existing. Provide suitable new venting from soffit to ridge. Install new low-profile ridge vents, vent flashings, and vent weatherproofing designed to withstand winds of 110 mph.

Install new drip edge metal flashing at eaves and rakes around the entire building.

Install new seamless commercial grade 5” gutters with gutter fasteners 24” o.c. max.

Gutter hangers shall be commercial grade and attach to the roof deck. Gutter shall be leak and slope tested.

Clean and prep metal doors for painting. Metal doors shall receive one coat of alkyd enamel primer and one finish coat of alkyd enamel. The contractor shall clean and prep the surfaces to the finish manufacturers requirements/warranty.

Clean and prepare the interior and exterior of the building for staining and sealing. All wood surfaces will receive one coat of semi-transparent stain and one coat of oil-based polyurethane that offers UV protection and is formulated to withstand the elements.

Add two (2) commercial grade tamper resistant door locks and guards (e.g. padlock guards)

Install new wooden stairs on the marsh side of the building including new stringer, handrails and treads according to code. The existing set that needs replacement consists of 7 steps.

Submittals:

Proposed materials; product specifications and warranties

3. LOCATION AND PERIOD OF PERFORMANCE

Don Edwards San Francisco Bay National Wildlife Refuge (NWR). 1751 Grand Blvd Alviso, CA 95002.

All work shall be completed NLT November 28, 2025.

4. DELIVERABLES

a. Project Schedule within 14 days of award being issued.

b. Specification, Operations and Maintenance Manuals (O&M), and warranties for installed materials and equipment.

c. Submittals for Proposed materials; product specifications and warranties.

5. INSPECTION AND ACCEPTANCE

The work will be done in accordance with all applicable federal, state, local codes, manufacture’s guidelines, any other applicable regulations, as well as with accepted general industry standards.

The work will be accepted when all the work is completed as described here within and in accordance with any contract documents. Work will be inspected to assure compliance with the contract documents, but quality control and adherence to all contract requirements is the responsibility of the contractor.

6. GOVERNMENT FURNISHED MATERIALS

USFWS will make available any historical related documents which may be in their possession, see attachments for more information.

Work Site and Staging Area: Coordinate with Technical Coordinators. Construction areas shall be properly secured at all times. Coordinate with the Refuge Manager for parking, material staging, temporary restroom facilities, and any other needs for the work.

The Contractor must furnish all temporary facilities and utilities needed including; heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. If suitable USFWS water, electric, or other utility is present at the site, it may be used for construction purposes at no cost, only if it does not adversely impact the operations of the refuge and the refuge agrees to permit use. The contractor is responsible for safeguarding all government and contractor property under their control.

7. AVAILABILITY

Unless approved by the Refuge Manager, working hours are Monday through Friday from 8:00 AM to 4:30 PM except for federal holidays. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and federal holidays, a request must be submitted to the COR in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Contractor must notify the COR a minimum of three (3) days prior to arrival on-site and/or needing access to any of the buildings.

8. TECHNICAL COORDINATOR

Chris Barr, Refuge Manager U.S. Fish and Wildlife Service - Don Edwards San Francisco NWR Mobile: 510-377-6144 Email: chris_barr@fws.gov

Armando Porras, Project Manager, COR U.S. Fish and Wildlife Service - Division of Engineering Phone: (971) 421-6761 Email: armando_porrasvargas@fws.gov

Tiffannie Pannel, Contracting Officer U.S. Fish and Wildlife Service-Contracting Division Phone: (703) 468-8281 Email: tiffannie_pannell@fws.gov

9. TECHNICAL EXHIBITS