A04_SOW.pdf

Statement of Work

NORTHERN CHEYENNE AGENCY

LAME DEER - BUILDING #131 ROOFING PROJECT

BACKGROUND

Building #131 at Northern Cheyenne Agency is a three (3) tier roof forestry building built in 1964. The building has an estimated total footprint 6300 square feet. The estimated latest roofing replacement was in 1986. The low ¼” in 12” single- sloped main roof, drains toward a westerly direction as does the other two

(2) smaller roof tiers, which a high slope of ½” in 12”. The roof structure is made up of asphalt and gravel, plywood on top of tongue and groove roof deck, supported by top chord metal trusses. The roof does not have interior drains or scuppers therefore the soffit and fascia, on the lower side of the roof, exhibit significant water damage. Presently the rain gutter system is on the high side of the roof only. The roofs contain three skylights and four vents with an abandoned A/C pad.

OBJECTIVES

The objective of this Statement of Work (SOW) is to define and establish a general scope of services necessary for a roofing system removal and installation of a new Thermoplastic polyolefin (TPO)roofing system. Repair water damage to roof system and roof drainage system. The Bureau of Indian Affairs (BIA), through a contract, will provide for a new, warranted roofing system on three (3) tier roof on building 131.

SCOPE

The Branch of Facilities Management and Construction will provide construction funding for removal and replacement of all roofing systems items to securely fasten roofing system and prevent future roof draining issues for building 131 at the Northern Cheyenne Agency. The new roofing system shall include the replacement of failed/damaged fascia and soffit and their supporting structure. Rain gutters and downspouts will be installed to manage roof drainage. The construction work shall be based on the approved proposal from the selected vendor. All construction work will adhere to applicable federal, state, and local codes, including approved drawings/plans and specifications. The reuse of any existing items shall be at the approval of the Contracting Officer (CO).

TASKS

The contractor shall provide all labor, equipment and materials to complete the project in accordance with the attached plans and specifications.

The contractors shall provide detail cut sheets/specifications of all materials to be approved by the Contracting Officers Representative (COR) used for the new roofing systems to ensure materials meet project specifications

No portion, pieces or accessories of the existing roof shall be salvaged or reused.

The Contractor will provide performance bonding and professional and contracted services for the construction of the new roofing system. The Contractor shall submit the Contractor’s performance and payment bonds and insurance certificates within ten calendar (10) days of contract award.

The Contractor will provide all labor equipment and materials necessary to perform the selective demolition of the existing roof system, to include the abandon A/C pad and the installation of a TPO roofing system.

The contract shall obtain all required state, local and tribal permits and clearances for the purpose of selective demolition (the removal and proper disposal of the old roofing material) of existing roofing system and the installation of new roofing system as required in the project plans and specification.

The Contractor will provide all labor equipment and materials necessary to replace, prime and paint fascia, soffit and select water damaged supporting structure of building 131.

The Contractor will provide all labor equipment and materials necessary to install new gutters and down spouts.

The Contractor will provide all labor equipment and materials necessary to install new roof jacks to all roof penetrations.

The Contractor will provide all labor equipment and materials necessary to install new flashing, counter flashing, drip edge, and coping associated with the roofing system.

The Contractor shall comply with applicable Codes and Standards adopted by the BIA for the work covered in this SOW include, but are not limited to the following:

Federal Health and Safety Codes and Standards, OFMC, revised September 11, 2009 Performance Specifications for Energy and Water Conservation Requirements for Housing Rehab.

Organizational Abbreviations:

AISC American Institute of Steel Construction ASTM American Society for Testing Materials IBC/IPC International Building Code/ International Plumbing Code IRC International Residential Code NEC National Electrical Code NFPA National Fire Protection Association UL Underwriter’s Laboratories

The Contractors shall comply with the Davis-Bacon Act and payment of not less than the applicable prevailing wage rates for the locality established by the Department of Labor for the project locale.

The Contractor shall contact and comply with the “Tribal Employment Rights Ordinance” (TERO) and is responsible for applicable local Tribe, TERO fees and any other applicable tribal taxes in addition to applicable state taxes, if any. (406) 477-6287

The Contractor shall determine the eligibility of contractors to perform the work required within their contracts. A check of the Debarred and Suspended Contractors list must be performed before all contracts are entered into.

The Contractor will be responsible for the inspection and quality controls of the construction work as it progresses. At least one full-time inspector shall be employed to perform this service and shall be available throughout the entire construction performance period. Daily construction reports will be submitted on a weekly basis.

The Contractor shall perform daily on-site surveillance checks of the work to ensure that the work is progressing and proceeding as planned and that its inspector and construction management team are appropriately administering the work.

The Contractor shall chair weekly progress meetings at the project site. Key stakeholders and the Contracting, officials shall be allowed to attend these meetings for the purpose of being informed about the progress of construction.

The Contractor shall coordinate the on-site visits with the BIA COR so that both parties can be on-site at the same time.

Delivery

Submit digital copies of shop drawings, test certificates, material samples or other submittals required under the construction contract prior to the start of any work associated with submitted material.

Quality control plan shall be submitted and approved 2 weeks before start of the project.

Request for Information shall be submitted and approved 2 weeks before start of the project.

Change Orders request shall be submitted and approved 2 weeks before start of the project.

Minor Modifications shall be submitted and approved 2 weeks before start of the project.

The Contractor shall provide Construction contractor monthly payment requests, construction

Subcontract’s cost breakdown (cost schedule) and progress schedule.

The Contractor shall provide monthly delinquent payroll reports Construction contractor and lower tier subcontractor payrolls reports Reporting timeline for all reports is to begin upon mobilization, including digital Daily Construction

Reports, digital Monthly Progress Reports, Interim and digital Final Inspection Reports.

As-Built drawings prepared as *.pdf files and submitted on.

The Government requires digital Daily Status Reports, Weekly Progress Reports from contractors in order to monitor progress and ensure compliance.

The Contractor shall provide the BIA COR with both digital files and paper copies of the O&M Manuals and Warranties. The number and type of digital files shall be mutually agreed upon between the BIA COR and the Contractor.

The Contractor shall prepare and submit to the BIA OFMC COR the “Substantial Completion of Construction Project Report.” An example will be provided by the Contracting Officer.

The Contractor shall be responsible for the closeout of the contract with the Contractor. Closeout procedures shall conform to 48 CFR 4.804-1, 48 CFR 4.804-4 and 48 CFR 4.804-5 procedures for contract closeouts. The BIA COR shall be provided with a copy of the signed original prepared by the Contractor, documenting the closeout.

Submit one copy each of the above items to the Bureau's CO at the address indicated below, or as directed by the COR.

Retain one copy of the above on the project site until completion of construction. Distribute these copies as directed by the COR.

The Contractor shall retain digital copies of each submittal for their use and review and provide a digital copy to the BIA’s CO and project manager/COR.

The Contractor shall provide all warranties required under the construction contract.

Contracting Officer (CO) Alvin Windy Boy, 2021 4th Ave, Billings, Montana 59101, Telephone: 406/247-

7941; Telefax: 406/247-7908. Email: Alvin.Windyboy@bia.gov Contracting Officer’s Representative (COR) – (Acting) Regional Facilities Manager, US-DOI-Bureau of

Indian Affairs, Division of Facilities Management & Construction, Raymond Standing Bear, 2021 4th Ave, Billings, Montana 59101, Telephone: 406-657-6682; Telefax: 406-657-6686, Email:

Raymond.Standingbear@bia.gov

Government-Furnished Property (GFP)

None

Security Considerations

Contractor shall provide the COR with a list of personnel working on the project.

Travel

Not applicable

Special Material Requirements

Material and equipment storage and security is the responsibility of the contractor.

Other Unique Requirements or Considerations

The structure will be occupied during this project. Safety for those entering and existing the building shall be provided by the contractor and the Agency Facilities Manager shall be notified of the safety provisions for approval.

The Contractor shall contact BIA COR, at the phone number indicated above, for questions or discussions regarding technical matters relative to the services required. This individual will be designated as the COR for the contract. The Contractor will contact the CO, at the phone number indicated above, on all other matters.

Any changes to the Task items which create a change in the building design or construction schedule or cost shall be submitted to the COR by the Contractor, for review and to the CO for approval.

The BIA will review and approve the Construction Contractors Construction Schedule and Schedule of Values and allow the BIA CO and COR to review the proposed schedules.

The BIA will review and approve Contractor’s Quality Assurance Plans and provide a copy of the plan to the BIA and COR for information, review and comment.

The BIA will review and approve construction Contractor’s Accident Prevention Plan and provide a copy of the plan to BIA’s COR for information.

The BIA will participate in weekly meetings, the final inspection(s) and the punch list inspection(s).

The BIA’s COR will also make periodic site visits at critical times during the construction process, however the BIA’s COR shall not direct the Contractor.

Only the BIA CO is authorized to make changes to the funding or scope of work in the construction contract.

The BIA will review and approve the Construction Contractors Construction Schedule and Schedule of Values and allow the BIA CO and COR to review the proposed schedules.

Egress traffic, street access, building access and BIA employee parking shall not be encroached upon.

Place of Performance

Department of the Interior, Bureau of Indian Affairs, Lame Deer, Montana 59043

Period of Performance

Acceptable working hours are 07:30 a.m. to 5:00 p.m. Monday through Friday. Working weekends will be by request only and approved by the Agency Facilities Manager.

This project shall be completed forty (40) calendar days after Notice-to-Proceed letter is issued.