A04_SOW.docx

Statement of Work Museum Collections Storage Space Bureau of Indian Affairs, OTS, DESCRM Museum Program

Introduction The Bureau of Indian Affairs (BIA), Museum Program is mandated to ensure that BIA museum collections are properly housed, cared for, and managed according to Federal standards outlined in 36 CFR Part 79, Curation of Federally Owned or Administered Archeological Collections, 411 DM 1, Identifying and Managing Museum Property, and Department of Interior’s Museum Property Directive 4, Required Standards for Managing and Preserving Museum Property. Proper storage for museum collections should provide easy access to the collections while protecting the museum objects safely and securely.

The BIA stewards a museum collection of over 3 million objects that reflects the history of the BIA, Bureau of Indian Education, and Native American culture. The collection includes archeological objects, ethnographic objects, geologic items, historical items, archives, and fine art. Approximately 42 percent of BIA’s ethnographic and fine art collections is housed at the Stewart Udall Main Interior Building (MIB) in Washington, DC. The collection space at MIB is considered BIA’s main collections.

Objectives The objective of this contract is to acquire museum standard compact high-density storage systems for the BIA Museum Program. The primary goal of this acquisition is to provide a solution and services to efficiently maximize the use of storage space within a small footprint to properly house BIA’s Museum Collections at the Stewart Udall Main Interior Building (MIB) in Washington, DC. The BIA Museum collections space is approximately 532 square feet (38.5 ft x 13.5 ft). The CAD files for the museum collections space is included as an Appendix to this SOW. There are over 2200 museum objects housed or on exhibit at MIB, 63 percent are framed 2-D art and 37 percent are 3-D objects. The compact storage systems must meet museum industry performance standards and be appropriate for the different types of collections.

Scope The Contractor shall provide professional services for the design of a museum standard high-density/ compact storage system in consultation with BIA museum staff, removal and disposal of existing shelving and old compact storage systems, and installation of new museum standard high-density/ compact storage system. The Contractor shall receive, deliver, and install the new museum standard high-density/ compact storage system. Shelving manufacturer should have local representation in immediate Washington, DC area (within 50 miles) and capable of service within 48-72 hours.

Specific Task Requirements Under this contract, the Contractor shall be responsible for completing the following four tasks.

Task 1: On-site Visit The Contractor shall be responsible for scheduling an on-site visit with the BIA museum staff and receive a tour of the BIA museum collection space. MIB is a secure facility, so the Contractor shall coordinate with BIA museum staff to gain access to the building.

The Contractor shall also visit MIB’s loading dock to determine the appropriate truck size. The loading dock at MIB is small and cannot fit large 18-wheel trucks.

Task 2: Design and Minimum Equipment Requirements The Contractor shall design a high-density/ compact storage system that efficiently uses the space to allow for maximum storage of BIA’s museum collection. The Contractor shall work closely in consultation with the BIA museum staff to ensure that the design will safely and properly house the collections. The BIA Museum staff must accept the design prior to implementation.

All equipment/ storage system shall be modular and able to be moved or relocated as needed. Products should also be from a single source to ensure compatibility between different equipment types. All collections items shall be at least six inches above the storage floor; this protects the collection from insects, moisture, and cleaning equipment. All equipment shall not emit volatile organic compounds that will harm the collections, zero off-gassing.

The type of equipment needed include museum cabinets, art till system, art rack system, cantilever rack, and flat file with a working surface. The following are minimum requirements for each equipment.

· Museum Cabinets

· Visual and non-visual doors with 3-point latch and locks

· UV protected glass

· Fully adjustable interiors components

· Full extension, soft close drawers with 100 lbs. capacity

· Fully adjustable shelves with 100 lbs. capacity

· Fully gasketed around doors and have at least a 7-day air exchange rate

· Cantilever rack

· Fully adjustable textile storage 150 inches long x 3.5 inches diameter textile rods

· Full width shelves with no obstructions

· Flat File and worktable

· Museum archive grade flat files

· Worktable with cutting grid work surface

· 2- and 3-inch drawers

· Smooth pull-out drawers, no snag welds, tight compression seals to prevent dirt and insect infiltration

· Art till system (mobile)

· Full depth and width shelves must be adjustable vertically on 6-inch increments

· Back and forth movement

· Art Rack (mobile)

· Welded wire screens

· Double sided screens

· In rail roller guide bearing anti-tip, no overhead anti-tip

· Low vibration and controlled deceleration to prevent jarring stops

· Back and forth movement

· Mobile Storage System (overall)

· Fully grouted and leveled rails

· Medex (inert decking material) for raised decking

· Maromoluem floor finish, zero off-gassing

· Powder coated face panels and shelving, zero off-gassing

· Mechanical Assist system

· Back and forth movement

Task 3: Removal of old Storage System Prior to installation of any new equipment, the Contractor shall dismantle, remove, and dispose of the existing art rack system in BIA’s collection room. In addition, assist museum staff with dismantling, removing, and relocating the existing metal storage shelving units to another location at MIB.

Task 4: Installation of new Compact High-Density Storage System The Contractor shall receive, deliver, and install the new museum standard high-density/ compact storage system in BIA’s collection room at MIB. The installation includes, but not limited to, meeting the trucks, unloading trucks, and transporting equipment to installation site, and assembly of equipment ready for use. The Contractor shall remove all trash associated with installation. Equipment cannot be stored outside of the collection room, so an installation plan is essential. Hallways must be free and clear of all equipment and/or supplies.

The Contractor shall coordinate with the BIA museum staff to coordinate delivery to the MIB with DOI Security and Loading Dock Personnel. Contractor personnel will be required to check-in with DOI Security Personnel.

Schedule of Deliverables / Milestones

· Schedule an on-site visit within one week of award.

· Complete delivery of equipment to MIB within one week timeframe unless agree upon otherwise.

· Complete installation of equipment within two-week timeframe unless agreed upon otherwise.

Experience The Contractor shall provide business/ company resume that highlights the completion of similar projects.

Safety, Access, and Notification While providing services under this contract, the Contractor is responsible for conducting work in a manner posing no health/safety risk to the Contractor, the Contractor’s employees, government employees, or the public. The Contractor shall follow the security/ access process at MIB. The Contractor shall notify and coordinate with the BIA museum staff when access is needed.

Government-Furnished Resources The Contractor must furnish all supplies, materials, and equipment necessary for the delivery of the equipment to perform the services and complete the required tasks and deliverables.

Hours of Operations The Contractor must perform the services required under this contract during regular business hours 8:00 am to 5:00 pm. Workdays may be interrupted by unannounced closures of the government facilities which include but not limited to early release, unforeseen weather, unforeseen events, electric power outages, etc.

The BIA will not be available for contract administration during federal holidays. Federal holidays are in accordance with the U.S. Government Office of Personnel Management website: http://www.opm.gov/Operating_Status_Schedules/fedhol/2020.asp.

Place of Performance Work will be performed at the Stewart Udall Main Interior Building in Washington, DC in the BIA Museum Collections Room.