A04_SOW_-_DAAV__Paul_Laurence_Dunbar_House_HFR_.pdf

REV 6-23-2022 K. Robinson

Dayton Aviation Heritage National Historical Park

Paul Laurence Dunbar House Historic Site

Historic Furnishings Report

Statement of Work

1. PROJECT BACKGROUND

Paul Laurence Dunbar (June 27, 1872 – February 9, 1906) was a gifted and prolific

American poet, playwright and author who was best known in his lifetime for his dialect work and his use of metaphor and rhetoric, often in a conversational style. In his short career he produced over 400 works including twelve books of poetry, four novels, four books of short stories, and wrote the lyrics to many popular songs. Dunbar became the first African American to support himself financially through his writing. Paul Laurence

Dunbar is generally recognized as the first African American to become widely known for literary accomplishments, and the house has long been celebrated for its association with him.

The Paul Laurence Dunbar House is located at 219 N. Paul Laurence Dunbar Street

(formerly N. Summit) in Dayton, Ohio. The two-story brick house was built in 1887-

1888. the house was constructed by Samuel Chadwick, a businessman, and developer. In

1884, Chadwick purchased 22.19 acres of land west of Dayton. After selling some of it, Chadwick divided the remainder into lots, two of which make up the study property. It was the first house built on the block, and one of many in the neighborhood that was built by or for Chadwick. The house was sold in 1894 to Joseph A. and Josephine Shumaker.

Later that year, it was sold to Enos and Anna Harley, who made numerous improvements to the property. Those included the construction of the barn and the addition of an upstairs bathroom. The house changed hands a few more times before it was purchased by the Miami Building and Loan Association.

The house was purchased by Dunbar and his mother, Matilda J. Dunbar in 1904 from the

Miami Building and Loan Association, and he lived there with her until his death from tuberculosis in 1906. In rapidly failing health, Dunbar continued to write, and he completed his last works in the house. After Matilda Dunbar’s 1934 death, the State of

Ohio acquired the property and opened it for public visitation as the first house museum commemorating an African American. The house has been open to the public since 1938.

It was designated a national historic landmark in 1962. In 1992, the property became part of the Dayton Aviation Heritage National Historical Park. The Paul

Laurence Dunbar State Memorial is owned by the State of Ohio, managed by the Ohio

History Connection, and operated jointly by NPS staff and Dayton History. The Ohio

History Connection and Dayton History are two of the park’s partners. The Dunbar

House appears today much as it did at the time of the poet's death.

2. GENERAL REQUIREMENTS

The purpose of this contract is to provide a Historic Furnishings Report (HFR) for the

Paul Laurence Dunbar House Historic Site at Dayton Aviation Heritage National

Historical Park.

The Dunbar house has been operating as a historic house museum for nearly eighty years and may be the first state-owned historic house museum in the United States that commemorates an African American. However, use of the house has changed over the decades. For many years, only the front rooms were open to the public; a live-in caretaker used the rest of the house, and its spaces were accordingly modified. When the Ohio

Historical Society ceased supporting a live-in caretaker, it used some of the rooms of the house as office space for site staff. In 1987, it decided to remove most modern systems

(much of the house’s then-lighting system, and active plumbing connections) and open the entire structure to public visitation. These changes are documented in the 2019 historic structure and cultural landscape report for the site, a document that the National

Park Service funded. The Ohio Historical Society began but did not complete a historic furnishings report for the Dunbar house in 2004; that document provides insufficient guidance for present and future site managers and interpreters.

While some of the rooms of the house (principally the front rooms such as the parlour and loafing holt) contain significant quantities of Dunbar-era furnishings and artifacts, others (such as the kitchen or a room set up as a sewing room for Matilda Dunbar) are hypothetical arrangements of period pieces that are based on general research in period kitchens but not on research specific to fixtures, furnishings, and uses of the spaces in the house itself during the period of significance. Whether the furnishings in these spaces are appropriate to the Dunbars themselves (as opposed to being broadly appropriate for the time period) is not clear. Nor is it clear what period in time the house depicts - whether it is during Paul Dunbar’s rather brief residence between 1904 and 1906, or Matilda

Dunbar’s much longer duration, from 1904 to 1934 (presently, a photograph of Paul’s gravesite bedecked with flowers from his funeral is displayed in Matilda’s bedroom, but the loafing holt is furnished as though Paul is alive). The two bedrooms - which are both within twenty steps of a toilet - both have chamber pots by the beds. It is unclear whether the room exhibited as Matilda’s sewing room should actually be exhibited as a sewing room; indeed, it is unclear exactly how much sewing Matilda actually did. Extant period photographs of the interior show a larger library than what is currently displayed. A historic furnishings report will address and ameliorate these and other questions concerning the best ways in which the structure should be furnished to achieve the park’s interpretive goals as stated in the 2018 Long Range Interpretive Plan and protect resources connected with the Dunbars. It will review all artifacts presently displayed in the house or stored remotely for appropriateness and provide object lists.

The National Park Service (NPS) will work with a qualified vendor to prepare a new

Historic Furnishings Report (HFR). All work under this contract shall be performed in accordance with the terms herein, including all attachments. The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. Point of Contact

The contractor’s Project Manager (PM) shall be the primary point of contact between the contractor and COR. The contractor’s PM shall have full authority to act for the contractor on all matters relating to this contract, and shall perform the following work:

1. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

2. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

3. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented. The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government Furnished Property

If government-furnished material is provided during the course of the contract, the contractor shall receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify the COR via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project

Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property.

2.3. Scheduling

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract.

2.3.1. Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times.

2.3.2. Schedule Coordination

The contractor shall coordinate and confirm the dates for all submittals, workshops, and meetings with the COR, including shipment and delivery.

2.4. Meetings, Travel, and Presentations

The contractor shall meet with the Contracting Officer and COR as specified in 3.

Tasks below. The contractor shall arrange, facilitate, and create a written record of all meetings and workshops in coordination with the COR.

2.4.1. In-person meetings

The contractor shall provide all equipment they require while on travel and at the job site (for example, computers, projectors, cameras, etc.).

2.4.1.1. Government-Furnished Space

The government shall supply all space and furnishings necessary to host meetings required under this contract.

2.4.1.2. Initial Site Visit

The contractor shall travel to the Paul Laurence Dunbar House Historic

Site at Dayton Aviation Heritage National Historical Park to meet with the Contracting Officer's Representative (COR) and park staff for one to two days at project start or kickoff.

2.4.1.3 Research Trips

The research specified in this contract may require travel to the sites listed below. No minimum time is required for each site visit and each visit need not be a completely separate trip, however contractor shall ensure that adequate time is allowed at each site to complete the specified research.

• Paul Laurence Dunbar Historic House Site

• Dayton Aviation Heritage National Historical Park

• Library of Congress

• Wright State University

• Dayton Metro Library

• Ohio History Connection

• Dayton History

• NPS Midwest Archaeological Center

• Montgomery County Records Center and Archives

2.4.1.4 HFR, Furnishings Plan

Contractor shall travel to Paul Laurence Dunbar Historic House Site

Dayton Aviation Heritage National Historical Park for one to three days to review existing furnishings for incorporation into the

Furnishings Plan as specified in Section 3.4 A(1)(a)

2.4.2. Videoconference and Teleconference

For telephone/video/web-based meetings and presentations, the contractor shall provide and manage the remote meeting application, provide instructions to all participants for joining, and shall host the meeting. The contractor shall use only applications approved for government use, namely Microsoft Teams, Zoom, and

Webex.

2.5. Accessibility

All deliverables produced under this contract shall meet or exceed legal accessibility requirements, including but not limited to sections 504 and 508 of the Rehabilitation Act.

For additional information on this requirement please review Attachment 1, Programmatic Accessibility Guidelines for National Park Service Interpretive Media

(2019) https://www.nps.gov/subjects/hfc/accessibility.htm. The Guidelines combine laws, policies, and best practices to offer design and presentation solutions that are acceptable in most situations. The Contractor shall prepare written recommendations (the

Accessibility Strategy) clearly describing how the content and context of the proposed historic furnishings installations will be accessible to individuals with visual, hearing, mobility, and cognitive impairments https://www.nps.gov/subjects/hfc/accessibility.htm

2.6. Writing and Editing

The contractor shall write and edit all documents required under 4. Deliverables.

2.6.1. Proofreading

The contractor shall find and resolve all proofreading errors in final text with a human proofreader. For additional guidance on proofreading/copyediting please review Section 3.5 Historic Furnishings Report.

2.7. Media Acquisition

The contractor shall acquire use rights and production ready graphics for any required media.

2.7.1. Licensing

All needed content shall be acquired from no-cost sources, except required proprietary data sources, and in accordance with and pursuant to FAR 52.227-17, Rights in Data – Special Works, and also FAR 52.227-18, Rights in Data –

Existing Works. The minimum requirements for all licensed content are one-time, nonexclusive use rights for the lifetime of the project to display publicly and display on the internet.

The contractor shall not assume that government-furnished images or those from other project partners are copyright-free; the contractor shall verify each source and its copyright status.

2.8. Graphic Design

The contractor shall provide all labor and materials for the design and layout of the final

HFR.

2.9. Printing and Binding

The contractor shall provide all labor and materials for the printing and binding of the final HFR.

3. TASKS

3.1 General Requirements

Independently, and not as an agent of the government, the contractor shall provide the NPS with all labor, supplies, material, equipment, and travel necessary to provide a HFR for the Paul Laurence Dunbar at Dayton Aviation Heritage

National Historical Park which shall contain historical data for the period 1904-

1936 (with the primary period of significance being 1904-1934) for the following historic structure and all rooms:

Basement

Basement Rooms (001-004)

First Floor

Front Parlor (Room 100)

Reception Hall (Room 101)

Stair Closet (Room 102)

Dining Room (Room 103)

Kitchen (Room 104)

Pantry (Room 105)

West Pantry (Room 106)

Summer Kitchen (Room 107)

Second Floor

Study (Room 200)

Bedroom (Room 201)

Bedroom (Room 202)

Hall (Room 203)

Sewing Room (Room 204)

Bathroom (Room 205)

Attic1

The listed room determinations were taken from the Historic Structures Report completed for the site in September 2019.

The work for this project is divided into four distinct phases which are outlined as follows:

• 3.2 - Initial site visit and preparation of Research Plan

• 3.3 - Research and Submission of Research Files

• 3.4 -Recommendation of Interpretive Period and Accessibility Strategy

• 3.5 - Historic Furnishings Report, Editing, and Page Layout

3.2 Site Visit and Research Plan

1 Sheals, Deb. (2019). Paul Laurence Dunbar House Cultural Landscape Report and Historic Structures Report. U.S. Department of the Interior.

A. Site Visit

The contractor shall travel to Paul Laurence Dunbar House Historic

Site at Dayton Aviation Heritage National Historical Park to meet with the Contracting Officer's Representative (COR) and park staff for one to two days at project start or kickoff.

B. Comprehensive Research Plan

After the initial site visit, the contractor shall submit in writing, a

Comprehensive Research Plan outlining sources, proposed research, and any interviews to be performed. The plan shall include a list of archival repositories to be visited, a bibliography of primary and secondary sources to be consulted by the contractor, and a summary of any findings to date.

3.3 Research and Submission of Research Files

A. Research

The contractor shall, at a minimum, conduct research at or using the following:

• Paul Laurence Dunbar Historic House Site

• Dayton Aviation Heritage National Historical Park

• Library of Congress

• Wright State University

• Dayton Metro Library

• Ohio History Connection

• Dayton History

• NPS Midwest Archaeological Center

• Montgomery County Records Center and Archives

Primary sources include, but are not limited to: inventories of objects, photographic collections, personal papers, public documents, interview subjects, etc.

B. Submission of Preliminary Research Files

One preliminary copy of all research files which are proposed to be cited in the footnotes of the final Historic Furnishings Report and bibliographical secondary sources as specified below, shall be submitted to the COR for review. This submission will not be returned to the contractor and as such the contractor shall retain copies for submission with the Final Historic

Furnishings Report.

Specifically, the research files shall include:

• research notes, photocopies, or scans of all textual research materials;

• citations for repositories and sources consulted, regardless of outcome, annotated to describe findings;

• archival hard copies or tif scans (300 dpi) of photographs, with

1/8” border surrounding image to ensure image is not cropped, and

• chronological lists of all documentary and graphic references, organized by room.

Each item shall be clearly labeled with a description of the material, identification of source repository, and a complete description of its location within the repository. Video recordings, tape recordings, digital images and/or recordings shall be dated, and clearly labeled with a description of the material. A completed NPS Release Form

(Attachment 4: Intellectual Property Guidelines): shall be provided with recordings, oral histories and interviews created as part of this project. Oral histories and interviews shall be transcribed. Secondary source materials shall be cited in a bibliography.

3.4 Recommendation of Interpretive Period

A. Recommendation

The Paul Laurence Dunbar House Historic Site at Dayton Aviation Heritage

National Historical Park HFR shall contain historical data for the period of

1904-1936 (with the primary period of significance being 1904-1934) for the building and rooms identified in section 3.1. In addition, the HFR shall also contain a list of furnishings and illustrations sufficient to refurnish certain areas based on a specific interpretive period. The following list indicates the spaces currently proposed for historic furnishings treatment by park staff:

First Floor

Front Parlor (Room 100)

Reception Hall (Room 101)

Stair Closet (Room 102)

Dining Room (Room 103)

Kitchen (Room 104)

Pantry (Room 105)

West Pantry (Room 106)

Summer Kitchen (Room 107)

Second Floor

Study (Room 200)

Bedroom (Room 201)

Bedroom (Room 202)

Hall (Room 203)

Sewing Room (Room 204)

Bathroom (Room 205)

After weighing all furnishings and architectural evidence, the contractor shall make and deliver to the COR written recommendations appropriate for the interpretive period for the interiors of the spaces listed above, taking into consideration interpretive goals outlined in the park’s 2017 Foundation

Document and 2018 Long Range Interpretive Plan. Additionally, the recommendations should include guidance on improved accessibility at the historic site and the care and preservation of the museum collections on exhibit. In particular, the accessibility recommendations should address visitor circulation patterns, the layout of the physical space, and proposed exhibit elements that support accessible interpretation. The collections care guidance should include a preventive conservation strategy and special installation, collections care and maintenance, and protection/security recommendations. For more information on preferred accessibility and collections care guidance please review Attachment 3: Specifications for

Historic Furnishings Reports.

The building’s Heating Ventilation and Air Conditioning System (HVAC) is inadequate to maintaining proper interior temperature and humidity levels, and the effects of climate change will need to be examined in order to determine what artifacts should be exhibited in light of the ability of the structure’s HVAC system to maintain curatorially-appropriate conditions.

Similarly, climate change will likely change the amount of visible and ultraviolet light entering the house through its windows and affecting collections; the furnishing report will need to weigh the long-term values of exhibiting particular pieces in spaces receiving more light than others. The report will help the park ameliorate these effects.

B. Review and Approval

In addition to the review and approval of the COR, the contractor shall not continue on to the next phase of work without written approval from the

Contracting Officer.

3.5 Historic Furnishings Report (HFR)

A. Draft HFR

The report shall be prepared in accordance with and contain all sections listed in the Specifications for Historic Furnishings Reports (Attachment 3) and it is preferred that it follow the format of the provided HFR sample format (Attachment 11). The draft HFR shall be formatted in accordance with the Editing Guidelines provided as in Attachment 2 and shall include complete footnotes, bibliography, appendixes where applicable, illustrations and research materials. The contractor shall also include a List of

Repositories Consulted and Results which will serve as a summary of sources and inform subsequent research projects. In addition, the draft HFR shall require the following:

(1) Furnishings Plan - As stated in the Specifications for Historic

Furnishings Reports (Attachment 3), the contractor shall include a

Furnishings Plan in the HFR. The Furnishings Plan shall use the

Park’s existing furnishings as a reference to the extent possible. The plan shall list recommended reproductions and where appropriate period furnishings for placement in the Paul Laurence Dunbar

House’s period rooms. The contractor shall travel to Dayton Aviation

Heritage National Historical Park and any associated storage facilities for one to two days to review existing furnishings and collections as a part of completing collections-based research to determine the appropriate reproductions and limited period objects for incorporation into the Furnishings Plan.

(2) Licensing and Reproduction Rights-The contractor shall obtain appropriate licensing rights including rights of reproduction for any photographs or illustrations to be included in the HFR, both the print version, and the NPS website version. Documentation of these legally obtained rights must be included in the supporting files submitted with the draft HFR. The contractor shall pay for licensing and reproduction fees up to a total of $2,500. Please review 2.7

Media Acquisition, Attachment 4: Intellectual Property Guidelines and Attachment 5: Sample Use Rights Letter for additional guidance.

The draft HFR shall be submitted to the COR electronically as a PDF or similar file format via an approved file transfer method.

B. Revised HFR

The COR will submit the draft HFR to the park for review. The COR will coordinate park comments and forward required revisions to contractor in writing. Contractor will incorporate comments into a revised HFR and submit the revised version to COR via USB as a PDF or similar file format via an approved file transfer method. Once approved, contractor shall provide one printed copy of the revised HFR.

C. HFR Professional Edit

The HFR shall be professionally edited prior to and after review and approval. The final hard copy version of the HFR shall be 8-1/2 inches by 11 inches, portrait orientation, color illustrations, softbound, either laser- or offset-printed. After editing, the contractor shall scan illustrations and format the edited draft to final form using the appropriate software programs. Text and images shall be of portrait orientation. Editing shall consist of the following specific elements:

(1) Substantive Edit

The contractor will arrange text to conform to the report structure outlined in “Guidelines for Preparing Historic Furnishings

Reports” (see Attachment 3) and in “Editing Guidelines,”

Attachment D. Substantive editing shall include changing text and headings to achieve parallel structure; flagging and changing inappropriate figures of speech; ensuring that key terms are handled consistently; ensuring that summaries and recommendations reflect content; enforcing consistent style and tone; changing passive voice to active voice (if requested); and correcting ambiguous or incorrect statements. Substantive editing shall also include eliminating wordiness, triteness, and inappropriate jargon; smoothing transitions and moving sentences to improve readability; assigning new topical levels to achieve logical structure; and adding or deleting sentences or paragraphs.

(2) Copyedit

The contractor will review spelling, grammar, punctuation, capitalization, heading style, consistency, and overall style.

Copyediting shall include correcting faulty spelling, grammar, and punctuation; correcting incorrect usage (such as can for may);

checking specific cross-references (for example, "As Illustration 6 shows...."); ensuring consistency in spelling, hyphenation, numerals, fonts, capitalization, footnotes, and bibliography;

checking for proper sequencing (such as alphabetical order) in lists and other displayed material; and recording references to figures, tables, and other display elements.

(3) Style, Format and Spelling

The contractor shall use the Attachment 2: HFC Editorial Style

Guide https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.p df for agency usage; the The Chicago Manual of Style, 17th edition

(2017), for format; and American Heritage Dictionary of English

Language, 5th ed. (2018), for spelling (including hyphenated and compound words) of words not cited by either the NPS Guide or the CMS. The priority of reference shall be the NPS Guide, the

CMS, and American Heritage Dictionary.

(4) HFR Page Layout-The contractor shall prepare the HFR for printing, following NPS Specifications and shall include the following elements:

(5) Style

Examples of previous HFRs will be provided as a reference for the contractor. The NPS recommends using Adobe Creative Suite programs such as Adobe InDesign to prepare the report. Any errors missed during the editing process shall be corrected during the typesetting process. Appropriate NPS typefaces shall be used. For more information on NPS Typefaces please visit:

https://www.nps.gov/subjects/hfc/nps-typefaces.htm. Adobe

Frutiger Std is available for purchase for vendors and partners at:

https://fonts.adobe.com/designers/adrian-frutiger

4. PACKING AND DELIVERY

The contractor shall ensure that all submittals are delivered to the COR as scheduled for review and approval. Submittals shall be accompanied by a transmittal form describing all contents. The contractor shall employ overnight delivery service unless otherwise specified by the COR.

4.1. Free On Board

All deliverables shall be shipped Free on Board (FOB) Destination, within

Consignee’s premises, with all shipping and transportation costs prepaid.

Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.pdf https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.pdf https://www.nps.gov/subjects/hfc/nps-typefaces.htm

4.2. Delivery Address for physical media

The completed HFR shall be delivered to:

Kimberly Robinson

National Park Service

Harpers Ferry Center

67 Mather Place or P.O. Box 50

Harpers Ferry, West Virginia 25425

4.3. Delivery of digital media

When digital format is required, the contractor shall supply documents via Microsoft

Teams, SharePoint or email whenever practical. The contractor shall deliver larger digital files via encrypted portable physical storage to the address above.

4.4. Payment Schedule

5. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel

Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel

Regulations as amended and supplemented by the Department of the Interior travel regulations

DESCRIPTION OF

DELIVERABLE

NOT LATER

THAN

APPROVAL

(CALENDAR DAYS)

PAYMENT

A. Post Award Conference and Site

Visit Paul Laurence Dunbar House

Historic Site at Dayton Aviation

Heritage National Historical Park

Sept 2022 N/A N/A

B. Submission of a comprehensive Research

Plan as specified in 3.2.

* 7 *

C. Submission of research files as specified in

3.3.

* 21 *

D. Submission of written interpretive period recommendations as specified in 3.4.

* 7 *

C. Submission of draft HFR with supporting documentation as specified in 3.5A

* 45 *

D. Submission of revised HFR incorporating all changes recommended during NPS review as specified 3.5B

* 14 *

E. Submission of professionally edited HFR as specified in 3.5C

* 21 *

F. Submission of final, professionally prepared

HFR, with complete citations, and including all research materials as specified in 3.5D

Dec 2023 14 *

*The Contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government

Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

6. CONTRACTING OFFICER’S REPRESENTATIVE

The person named below is designated as the Contracting Officer's Representative (COR):

Kimberly Robinson

The COR is responsible for: (1) monitoring the contractor's technical progress including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the scope of work; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting the Contracting Officer in the resolution of technical problems encountered during performance.

THE CONTRACTING OFFICER IS RESPONSIBLE AND HAS THE SOLE

AUTHORITY FOR DIRECTING AND/OR NEGOTIATING ANY CHANGES IN

THE TERMS, CONDITIONS, OR AMOUNTS CITED IN THE CONTRACT.

INCREASES IN THE SCOPE OF WORK SHALL BE APPROVED BY THE

CONTRACTING OFFICER.

For guidance from the COR to the contractor to be valid, it must: (1) be consistent with the description of the work set forth in this contract; (2) not constitute new assignment of work or change the expressed terms, conditions, or specifications incorporated into this contract;

(3) not constitute a basis for an extension to the period of performance or contract delivery schedule; (4) not constitute a basis for any increase in the total contract value.

7. ATTACHMENTS

The following listed documents are attached and incorporated as part of this order:

1. Programmatic Accessibility Guidelines for National Park Service Interpretive Media

(2019) https://www.nps.gov/subjects/hfc/accessibility.htm

2. HFC Editorial Style Guide https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.pdf

3. Specifications for Historic Furnishings Reports, (2021), 4 pages

4. Intellectual Property Guidelines for Harpers Ferry Center Interpretive Media, Version1.0, 2010

5. Sample Use Rights Letter

6. DAAV Long Range Interpretive Plan, 2018

7. DAAV Foundation Document, 2017

8. Paul Laurence Dunbar House HABS/HAER Survey Architectural Drawings2

9. Architectural Barriers Act (ABA) Standards, 2015

10. Cost Estimate Form

11. HFR Sample Format

8. PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting in September 2022 and ending December 2023. All work, including review and approval, shall be completed on or before December 31, 2023.

The review schedule outlined above is based on the assumption that the work submitted at each step requires minimal revision. If the work submitted is not complete or requires major revisions, additional reviews will be required.

A. Reports for review shall be submitted as a PDF that is Section 508 compliant as outlined in 2.5 Accessibility. Final reports shall be submitted in electronic and hard copy form. Electronic files will be provided via physical media such as a USB drive or external hard drive.

B. The COR will notify the Contractor, in writing, of approval or rejection citing any additions, corrections, or suggestions within the time specified. Any additions or corrections shall be completed and returned to the Government within 10 calendar days. In the event the government delays beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

C. Once a deliverable is submitted for review, contractor shall not progress with work under the contract until the COR’s written approval is received.

2 Historic American Buildings Survey, C. (1933) Paul Laurence Dunbar House, 219 North Summit Street, Dayton, Montgomery County, OH. Ohio Montgomery

County Dayton, 1933. Documentation Compiled After. [Photograph] Retrieved from the Library of Congress, https://www.loc.gov/item/oh0368/.

https://www.nps.gov/subjects/hfc/upload/HFC_2021_StyleGuide.pdf