SCOPE OF WORK OF SERVICES

McNary National Wildlife Refuge

SEALCOAT OF ASPHALT PAVED TRAIL

04/30/2026

1.0 Project and Location:

Trail Resurfacing at McNary National Wildlife Refuge, 497 Gallant Rd, Burbank, WA, 99323

1.1 Background: The U.S. Fish and Wildlife Service (FWS) is the premier Government agency dedicated to the conservation, protection, and enhancement of fish, wildlife and plants, and their habitats. The McNary Maintenance shop has a requirement to sealcoat of an asphalt paved trail located at the McNary National Wildlife Refuge, 497 Gallant Rd, Burbank, Washington.

2.0 Scope of Work:

Contractor shall provide all labor, equipment and materials (with the exception of those listed as provided by the government) to perform all work required to sealcoat an asphalt surfaced hiking trail on McNary National Wildlife Refuge as specified herein. Appendix A shows the overall layout.

2.1 Existing Conditions:

The existing trail was constructed in 2019 and is in good condition. The contracted activity is the second sealcoating of the trail. The trail is estimated to be 6300 feet long and 5 feet wide.

2.2 The surface to receive asphalt sealcoat must be free of all foreign material and dry immediately prior to sealcoat application. Cleaning may be by air blowing, vacuum, mechanical sweeper, washing, or other techniques as approved by the manufacturer. If washing the existing surface is used, the surface shall not have any standing water prior to application of the sealcoat.

2.5 Areas of structurally unsound asphalt concrete such as alligator cracking, low spots (birdbaths) or rutting must be properly repaired prior to placement of the asphalt sealcoat.

2.6. Application

a. Application of the asphalt sealcoat shall be by mechanical means using rubber faced squeegees, brooms, distributor bar/wand, or combinations of these or other techniques approved by the Manufacturer.

b. The asphalt sealcoat being applied shall be uniform and free flowing, free of lumps and other inconsistencies.

c. Asphalt sealcoat shall be applied uniformly over the prescribed are in continuous parallel lines in a manner so that no ridges or uncoated areas shall exist. Application rates will vary depending on the texture of the existing asphalt surfaces requiring more sealcoat than smooth surfaces.

d. Traffic shall not be allowed on the asphalt sealcoat until the sealcoat is thoroughly cured which in warm weather conditions is approximately 24 hours. Minor scuffing or power steering marks may occur on a newly applied surface in warm weather.

e. Asphalt sealcoat shall not be applied when the ambient temperature is less than 55 degrees for the surface temperature is less than 60 degrees.

f. Sealcoat shall be applied within 24 hours prior to forecast rain, freezing temperatures, during rain, or when the surface contains standing water.

3.0 Period of Performance:

The period of performance is 124 days after the Notice to Proceed

Approximate time frame: 06/15/2026 to 10/15/2026

The work must be completed on or before 10/15/2026.

3.1 Hours of Operation: For hours of operation contact McNary NWR to confirm exact hours.

3.2 Recognized Federal Holidays: Contractor Personnel are not required to provide services on the following days.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Holidays also include any other holiday designated by Federal law, Executive Order or Presidential Proclamation. When holidays fall on a Saturday, the preceding Friday is observed;

when any such day falls on a Sunday, the following Monday is observed.

In the event of an unexpected office closure such as for severe weather conditions, the Government will notify the Contractor and Contractor Personnel shall not provide services during those delays or days. The contractor shall not be paid during periods of unexpected closures. Payment of a partial day closure will be made only for the actual time worked.

On occasion when Government employees are authorized early dismissal by FWS Senior Officials or other Government officials, the Government will notify the Contractor and Contractor Personnel shall not provide services during early dismissal periods. Payment of a partial day will be made only for the actual time worked.

4.0 Type of Contract: The government will award a Firm-Fixed-Price Contract with a basis of hours anticipated to be worked during the performance period.

4.1 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will inform the contractor of how the government views the contractor's performance and the contractor will inform the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

4.3 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration.

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements including Government drawings, designs, specifications, monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies, coordinate availability of government furnished property, provide site entry of Contractor personnel, and provide technical direction to the contractor personnel supporting the effort.

The COR will coordinate with the contractor to establish the level of effort necessary to support contract tasks. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

4.4 Key Personnel: The assigned Contractor Personnel are considered key personnel by the government.

4.5 Invoicing: The contractor shall provide a monthly invoice that clearly identifies hours worked by each assigned employee. Also see www.ipp.gov submission requirement.

4.6 Submittals: Submit for approval submittals listing subcontractors or form 1413 approval, if it applies.

5.01 DEFINITIONS:

5.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

http://www.ipp.gov/

5.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

5.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

5.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

5.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

5.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

5.1.7. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

5.1.8. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

5.1.9. WORK WEEK. Monday through Friday, unless specified otherwise.

6.01 GOVERNMENT FURNISHED ITEMS:

The Government will provide access to all agreed upon required space, supplies, and facilities as needed for the services provided, meetings, briefings, and other required on-site activities with FWS staff. Contractor must get prior approval and follow through as discussed in the pre-conference meeting.

No equipment furnished or services will be provided by the government. Contractor is to supply everything as outlined in the contract and statement of work.

7.0 Point of Contacts:

Technical Point of Contact Katherine Maikis McNary NWR Burbank, WA Phone: (509)380-4927 Email: Katherine_maikis@fws.gov

Contracting Officer:

Cindy Salazar Portland, Oregon Phone: (503)872-2832 Email: cindy_salazar@ios.doi.gov mailto:Katherine_maikis@fws.gov mailto:cindy_salazar@ios.doi.gov