A04_SOW_1.docx

STATEMENT OF WORK

Jeehdeez'a Elementary School

1.1. SCOPE OF WORK. This Statement of Work (SOW) defines the scope of a full range of HVAC Air Duct System Services associated activities necessary to maintain clean and sanitized environment. The address of the facility is listed below:

1.2. WORK RESPONSIBILITY. The Contractor shall furnish all materials, equipment and personnel necessary to manage and accomplish the work. The Contractor shall provide sufficient technical support and project management to assure quality, accuracy of estimates, accommodate a number of concurrent "active" projects, provide subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), and process submittals and payrolls in a timely manner. Additionally, the Government will rely on the Contractor's expertise in recognizing and addressing problematic issues and successful execution of each construction contract. It is the Government's clear expectation that projects executed against this contract shall exhibit superior quality, responsiveness, and customer service.

1.3. CONTRACTOR SUPERVISION REOUIREMENTS. The Contractor shall provide all supervision for work performed by Contractor personnel. The Government will not exercise any supervision or control over Contractor employees or sub-contractors performing work under the contract. The Contractor, in turn, shall be accountable to Government for their employees and sub-contractors. The Contract Manager, or designated representative, shall be responsible for ensuring that required supervision of Contractor and sub-contractor personnel will be provided for all work performed under this contract, at all locations.

1.4. SAFETY, The contractor shall follow the most current version of NFPA 70E under this contract and conform to the safety requirements established by the Occupational Safety and Health Administration (OSHA). The Contractor shall furnish all required personal protective equipment (PPE).

The Contractor shall safeguard and maintain all government property as well as provide for the safety and well-being of personnel employed in the execution of this contract. The contractor shall develop and implement an overall safety program for employees performing work under this contract. The contractor shall submit the documented safety program, which includes a corresponding site safety checklist, to the Contracting Officer 10 calendar days prior to the start of contract performance. Any proposed revisions shall be submitted and approved by the CO prior to being implemented. Failure to conduct operations under this contract in a manner consistent with the prescribed safety requirements may result in immediate orders to Stop Work until the safety violation is corrected. Costs associated with work stoppages, due to unsafe construction practices by the Contractor or their subcontractors, shall be assumed by the Contractor, at no additional cost to the Government.

1.5. EMERGENCY PROCEDURES. Contractor employees shall follow the direction of Government employees in regards to emergency procedures; e.g. fire, tornado, active shooter, bomb threats, etc. It is the responsibility of the contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the Contractor's responsibility to account for their employees following and emergency evacuation and communicate the results to either the COR or CO. Contractor personnel shall participate with Government personnel in all fire and tornado drills at no additional costs to the Government.

1.6. CONTRACTOR RESPONSIBILITY. The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action of their company, employees or subcontractors, which results in illness, injury, or death.

Contractors are required to report timely, any accidents and injuries to the local SIPI Safety & Security office at 505-346-2323, the COR, and the Contracting Officer.

1.7. EOUIPMENT. Equipment will be maintained in a safe operating condition and a fire safe condition at all times. Equipment shall be stored in the areas designated by the Government. Contractor shall secure vehicles and mobile equipment when not in use by removing the keys from key operated ignition or by other physical means. The Contractor shall ensure that all personnel engaged in work under this contract are provided and use of personal protective equipment (e.g., ear plugs/muffs, safety glasses, steel-toed boots, hard hats, etc.).

1.8. SAFETY & FIRE PREVENTION TRAINING. All Contractor personnel shall receive a safety and fire prevention briefing prior to conducting any work. The Contractor shall provide the contents of their briefing, their sign in roster, and notify the Government of the time and location of the Safety and Fire Prevention Training before it is conducted so Government personnel may attend, if necessary.

1.9. WORKSITE. Work sites shall be kept free of debris and materials which could cause injury to employees, students or other visitors in the work area. Open excavation and other potential hazards shall be barricaded and/or fenced off to prevent injury and, when deemed advisable by the Govemment, signs shall be posted to warn of specific hazards.

1.10. ILLUMINATION. If night operations occur, the Contractor will be required to furnish all plant, equipment, and labor necessary to ensure adequate illumination. Adequate illumination as used herein shall be construed as the minimum lighting required to provide safe working conditions for Contractor and Government personnel wherever work on this contract is in progress. There shall be sufficient light to permit the work to be performed in accordance with the plans and specifications and to permit complete inspection of all work.

1.11. SEAT-BELT USE. The Contractor shall adopt and enforce an aggressive on-the-job seat belt policy for all employees when operating or riding in company-owned, rented or personally owned vehicles operated on federal property.

1.12. BACKGROUND INVESTIGATION (REVISED 04/01/2020).

In accordance with 25 U.S.C. 3201 et seq. (Pub. L. 101-630), the Indian Child Protection and Family Violence Prevention Act; 34 U.C.C. 20351, et seq. (Pub. L. 101-647), the Crime Control Act of 1990, as amended; and 441 Departmental Manual, Personnel Security and Suitability Requirements, all positions with duties and responsibilities involving regular contact with or control over Indian children are subject to a background investigation and determination of suitability for employment. Accordingly, all such positions require a favorable background screening by the Bureau of Indian Education (BIE), Personnel Security and Suitability Program and a favorable background investigation by the Defense Counterintelligence Service Agency (DCSA).

The documentation required to initiate a background investigation shall be completed for any Contractor employee that will be onsite during the contract's performance or have access to Personally Identifiable Information (PII). The complete submittal of the background investigation paperwork to the BIA/BIE will be accomplished within 14 days after contract award for service contracts or, for construction contracts, before a Notice to Proceed (NTP) is issued by the Contracting Officer. Pending the successful completion of a background investigation by the BIA/BIE and/or DCSA, the Contractor who has been granted a favorable screening (applicant and suitability) determination must, at all times, remain within sight and under the supervision of a Government employee (or other person designated by the Contracting Officer Representative (COR), who has successfully completed the background investigation.

If an unfavorable screening (applicant and suitability) determination is made, an employee shall not be allowed onsite. If the Contractor's employees are found onsite, without the proper authorization, the employee will face legal liability and the Contractor may have their contract terminated for default. Additionally, the individual and/ or the company who proposed to employ this individual may be determined to be non-responsible if an unfavorable screening (applicant and suitability) determination is made and may be deemed ineligible for contract award. If an unfavorable final background investigation determination is made, the contract may be terminated and the employee in question shall not be authorized to provide service to the BIA/BIE if the services involve contact with or regular control over Indian children.

It is solely the COR's responsibility to initiate background checks for all Contractors and their employees in the BIE BEARCUBS system, which includes but is not limited to appropriate investigative forms and/or inquiries about their previous investigation; and, obtain a screening (applicant and suitability) determination, and subsequent final background investigation.

The Contracting Officer will consult with the COR when questions arise as to whether or not the scope of work of a contract requires background investigations for contractor personnel. If the Contracting Officer or COR believes the scope of work performed by contract personnel should not require a background investigation, the Personnel Security Officer will be contacted for concurrence and has the final authority to determine if background investigation(s) are required.

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1.13. PERMITS FEES and LICENSES. All permits, licenses, taxes, payment of fines and penalties for noncompliance, and associated fees shall be the responsibility of the Contractor. Items covered by this requirement include, but are not limited to: Federal/state/city/local requirements for licensed or registered contractors to perform, the auxiliary compliance thereof, building pennits, dig permits, hot work permits, waste and waste water permits, fire suppression related permits, drainage permits, etc.

1.14. WORK SITE MAINTENANCE. All scrap and debris caused by the operations under this contract shall be policed up and removed at the end of each working day and disposed of properly. All non-usable debris (metal pipes, inert building materials, demolition waste, etc.) will be the property of the Contractor and is responsible for the proper disposal. The Contractor shall dispose of such debris at a landfill licensed by the applicable State to accept such waste. Disposal of demolition waste shall be in accordance with applicable state regulations. The Contractor shall provide all necessary forms, manifest, and other documentation necessary to ensure construction and demolition waste is disposed of in a landfill that has been permitted by a state regulatory agency to accept such waste. Building(s) affected by work under this contract shall be maintained weatherproof at all times. While a work effort is being put forth, (from the issuance of the contract to final acceptance by the Government), the Contractor shall be responsible for protecting personnel, furnishings, and facilities from damage, theft, vandalism, dust, dirt, etc., resulting from work of each contract. The Contractor shall restore all such damaged items to their original condition at no additional expense to the Government. The Contractor will not be held responsible for damages due to pre-existing leaks or leaks which develop during the work of this contract that are determined to be unrelated to Contractor's operations. The Contractor shall store all supplies and equipment IAW fire and safety codes at the location designated by/coordinated with the COR.

1.15. DAMAGES. The Contractor shall take all precautions to ensure that no damage will result from any operations to private or public property. All damages resulting from the negligence of the Contractor or any subcontractor(s) shall be repaired or replaced by the Contractor at no cost to the Government.

1.16. DELIVERY OF MATERIALS. It is the responsibility of the Contractor and their subcontractors to inform vendors and truck drivers of the prime contractor's name, contract number and work site location for each delivery. Contractors will coordinate and provide escorts for suppliers' trucks from the perimeter gates to the job site as required. Delivery of materials and equipment shall be made with a minimum of interference to operations, personnel and students.

1.17. ENVIRONMENTAL PROTECTION. All work shall be performed in accordance with (IAW) all Federal, state, and local laws and regulations.

1.18. AMERICANS WITH DISABILITIES ACT (ADA). All new services, major alterations, and improvements shall be in accordance with the Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG). Additionally, Section 504, Rehabilitation Act of 1973, as amended in 1978, and USCA Title 29 794, "Nondiscrimination under Federal Grants and Programs" establish that individuals with disabilities shall not be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

SECTION 2 - SCOPE OF WORK - HVAC AIR DUCT SYSTEM SERVICES

STATEMENT OF WORK

The contractor will be hired to perform services on HVAC Air Duct Systems at the Jeehdeez'a Elementary School, 3 Miles East of Navajo Route 60, Pinon , Arizona 86510.

l . Contractor shall open all air duct systems.

2. Contractor shall clean duct systems with rotobrush duct cleaner.

3. Contractor shall use fog systems with mold/mildew and bacterial cleaners.

4. Contractor shall service HVAC Units by cleaning units and coils.

5. Contractor shall properly close all HVAC Units when the project is completed.

6. A School Site Visit will be held at:

Jeehdeez'a Elementary School (JES) 3 Miles East of Navajo Route 60 Pinon, Arizona 86510 It is not recommended to apply this product below 50 degrees Fahrenheit or if there is rain predicted within hours of application.

Conditions:

All work shall be coordinated with the Facilities Operations Specialist or his authorized representative and must be completed within 10 days during regular working hours, Monday — Friday, 8:00 a.m. to 4:30 p.m., as scheduled.

Date of Service:

The time frame for authorized work under this purchase order shall remain within the period of performance of this contract will be scheduled during the summer break.

Payment:

Date/Time of Site Visit: TBD

2.1. HVAC AIR DUCT SYSTEM. The Contractor shall perform services with HVCA Air Duct System at the school. The Contractor shall conduct housekeeping, clear drainage system, secure loose fasteners, sealant replacement, and note conditions that require further attention when performing maintenance inspections.

SECTION 3 - REOUIREMENTS & STANDARDS

3.1. PROPOSED PERIOD OF PERFORMANCE. The period of performance is the period between the notice to proceed issuance date and the project's final acceptance date. In the event the Government and Contractor disagree upon a required period of performance, the Contractor must clearly communicate why timelines are suggested to be longer or shorter. Reasons may include weather, state-of-the-art production or engineering, acts of God, or changed site conditions. The Contractor bares the responsibility to communicate to the Government, in writing, the reasons variations in the period of performance, the difference in milestones, and to provide continuous updates of progress.

Unusual weather during the execution of contract work shall be documented for subsequent requests for Time Extensions in accordance with the provisions defined herein. Weather days allowed will be applied for the total project; time extensions for weather shall not be considered unless the aggregate number of allowable days is exceeded as supported by verifiable QC.

3.2. SUBMITTALS. The Contractor shall have prepared subcontractors, material, and/or equipment submittals as required by contract in sufficient detail to demonstrate conformance to technical specifications of the requirement. All submittals shall be developed prior to submission to the Government and submission of submittals shall take place at one time. The Contractor shall review all submittals for accuracy, completeness, and applicability prior to submission to the Government. The number and format of submittals shall be specified in the RFQ and shall be submitted to the COR for review. Final distribution of reviewed submittals and the results of the review (approval or denial) will be returned to Contractor.

3.3. ADVANCE NOTIFICATION. In anticipation of starting work on a project, the Contractor shall coordinate access to the site with the appropriate COR, Facility Manager, or occupant point of contact a minimum of 2 full working days prior to the desired date of starting work, unless otherwise specified in the subject order. Notification shall also be given to the Contracting Officer at that time.

3.4. DAILY NOTIFICATION. At the beginning of each working day (and no later than 9:00 a.m.), the Contractor shall notify the COR of the location/locations he will have workers at that day, and the work planned for each location.

3.5. SCHEDULING WORK. It is the responsibility of the Contractor for scheduling all work in accordance with their contract and to meet the requirements of the Government. At the discretion of the Government, a pre-work conference may be scheduled for an individual order. The Contractor shall also manage their subcontractor's work so to cause minimum disruption to the existing facilities and operations. The work shall, so far as practicable, be done in definite sections or divisions and confined to limited areas which shall be completed before work in other sections or divisions are begun.

3.7. JOINT PRE-FINAL AND FINAL INSPECTIONS. The Contractor shall notify the Government Contracting Officer and COR when a project is ready for joint pre-final inspection. Punch-list items identified during the joint pre-final inspection shall be corrected prior to requesting a final inspection and by a date established at the pre-final. If deficiencies still exist at the time of the final inspection, additional inspections will be required prior to acceptance of work. Direct costs to the Government for joint inspections beyond the 2 discussed herein that are required to accept the work as complete due.

3.8. WARRANTIES.

3.8.1. MANUFACTURER WARRANTEE. Manufacturer's warranties on installed equipment and/or systems shall be provided to the Government prior to requesting final payment. If no specific warranty terms are established, the manufacturer's standard warranty shall be provided at no additional cost to the Government. However, manufacturer's single-document extended (longer term) and/or expanded (e.g., labor & material with/without longer term) warranties may be specified on individual orders and offered to the Government before final acceptance. The terms, conditions, and cost of these warranties shall be defined during pre-award activities and negotiated into the resultant order as required.

SECTION 4 - CONTRACT DELIVERABLES / DATA REOUIREMENTS

4.1. PERFORMANCE SCHEDULE. The contractor will be required to submit a Gantt chart prior to the pre-work meeting for the government’s approval.

4.2. MATERIAL/PRODUCT SUBMITTALS. The Contractor shall submit to the COR a complete package of deliverables including material/product submittals in order to allow the Government to review the details and specifications. The Contractor shall submit the basic format of a Performance Schedule which they intend to use before any work begins under the contract.

Supplies and Equipment:

The Contractor will be responsible for providing all supplies and equipment that will be used for the requested service.

Conditions:

All work shall be coordinated with the (Program Manager) or his authorized representative.

Date of Service:

The delivery date for authorized work under this purchase order will be 60 calendar days after issuance of Notice to Proceed (NTP).

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