A04_Requirements_Document_20_Saw_Cotton_Gin 1232SA26Q1383.docx
DOCX document 28 KB Posted
- Attached to
- 20-Saw Cotton Gin
- Solicitation number
- 1232SA26Q1383
About this file
This is a Requirements Document for a 20-Saw Research Cotton Gin that establishes the minimum specifications and evaluation criteria for a commercial item acquisition by the USDA Agricultural Research Service (ARS) Crop Germplasm Research Unit in College Station, Texas.
The acquisition requires one complete 20-saw research cotton gin system or equivalent designed to process small research and seed-increase cotton samples while preserving accession identity and preventing cross-contamination. The gin must separate lint from seed with minimal seed damage and lint loss, include a sample feed/hopper system for batch processing individual accessions, provide optional lint and seed collection components for separate recovery and labeling, feature readily accessible cleanout points for rapid sample-to-sample turnover, and include all necessary components (saws, ribs, doffing mechanisms, drive systems, guards, electric motor, controls, and emergency stop). The system must be compatible with the facility's available electrical service (110W noted as available), possess optional dust/lint containment features, be mounted on a durable frame with preferred casters for safe movement, and include operator manual, maintenance guidance, and replacement parts information. Commercial delivery must include freight, delivery coordination, and any required installation or startup assistance to College Station, Texas. The solicitation (1232SA26Q1383) is unrestricted and not set-aside for small business; quotes are due no later than 4:00 pm Central Standard Time on Friday, September 11, 2026, submitted electronically to lynn.hults@usda.gov. Responses must include detailed specifications demonstrating capability to provide the required equipment, with comparative specifications preferred over boilerplate responses. The final day for question submission is 3:00 pm Central Standard Time on Tuesday, September 8, 2026. Vendors must be registered in SAM.gov at submission and award, and payment will be made through the Department of Treasury Invoice Processing Platform at IPP.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| C04_CSS_Commerical Products and Services_Revised 6 May 26 1232SA26Q1383.docx | DOCX document | |
| C04_1232SA26Q1383.pdf |
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Text version
United States Department of Agriculture Research, Education, and Economics Agricultural Research Service 20-Saw Research Cotton Gin Specifications or equivalent Requirement Title: 20-Saw Research Cotton Gin or equivalent Requesting Unit: USDA-ARS Crop Germplasm Research Unit, College Station, TX Purpose: This requirement supports the U.S. National Cotton Germplasm Collection in College Station, Texas. A 20-saw research cotton gin is needed to process small research and seed-increase samples while preserving accession identity and preventing cross-contamination. Ginning capacity is required for field increases, Cotton Winter Nursery materials, fiber characterization, and seed processing that support germplasm preservation, stakeholder requests, and distribution through the National Plant Germplasm System.
Minimum Specifications Complete 20-saw research cotton gin or equivalent suitable for small-plot, accession-level, and seed-increase cotton samples.
Shall separate lint from seed while preserving sample identity and minimizing seed damage, lint loss, and cross-contamination between samples.
Shall include a sample feed/hopper system appropriate for small research samples and batch processing of individual accessions.
Shall possess optional lint collection and seed collection components that allow separate recovery and labeling of products from each sample.
Shall include readily accessible cleanout points, removable covers/trays, or equivalent features for rapid cleanout between samples.
Shall include saws, ribs, doffing/brush or equivalent lint removal mechanism, drive system, guards, and all components needed for normal operation.
Shall include an electric motor, controls, emergency stop, and safety guarding appropriate for USDA laboratory, gin-room, or seed-processing operation.
Shall be compatible with available facility electrical service or clearly specify utility requirements before award.
Shall possess optional dust/lint containment features or connection points for facility dust collection or vacuum collection.
Shall be mounted on a durable frame or stand; casters or provisions for safe movement are preferred if compatible with safe operation.
Shall include operator manual, maintenance guidance, replacement parts information, and startup/acceptance support.
Commercial delivery shall include freight, delivery coordination, and any required installation or startup assistance to College Station, Texas.
Evaluation Considerations Ability to gin small research samples consistently without mixing sample material.
Cleanability and speed of sample-to-sample turnover.
Safety guarding, emergency stop, and overall suitability for USDA operation.
Compatibility with College Station utilities, workspace, dust control, and handling requirements.
Availability of replacement parts, service support, and documentation.
Overall price realism, delivery schedule, and completeness of quoted system.
Deliverables One complete 20-saw research cotton gin system or equivalent.
Operator and maintenance documentation.
Shipping/delivery to College Station, Texas.
Startup, installation, or acceptance support as quoted.
Acceptance Criteria System is delivered complete and undamaged.
System operates according to vendor documentation after setup.
Lint and seed can be recovered separately from an individual cotton sample.
Sample path can be cleaned between samples to reduce cross-contamination risk.
All manuals, warranty information, and safety documentation are provided.
Notes / Fields to Complete Facility power available: 110 W
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