A04 - Redacted JA_Redacted.pdf

BRAND NAME JUSTIFICATION

SIMPLIFIED ACQUISITION PROCEDURES

FAR 13 ACQUISITION PROCEDURES

Great Plains Software Maintenance Renewal

NITYR22RC047

IAW FAR 13.106-1(b) Soliciting from a single source. (1) For purchases not exceeding the simplified acquisition threshold.

(i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization)

(ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring the brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand-name.

13.106-1(a)(1):

(i) The nature of the article or service to be purchased and whether it is highly competitive and readily available in several makes or brands, or is relatively noncompetitive.

This procurement request is for the annual renewal of software maintenance agreements for the Great Plains System at DFAS Texarkana NAF Financial Services and the Trust Funds Reporting System (TFRS) at DFAS Indianapolis. A requirement exists for annual renewal of the Microsoft Dynamics Great Plains Enhancement Plan (one for DFAS Indianapolis and one for DFAS Texarkana), annual renewal of Maintenance Plan for Mekorma-MICR (Magnetic Ink character Recognition) Payables & Payroll (Texarkana), annual renewal of the Maintenance Plan for eOne SmartConnect Software (Texarkana), and annual renewal of the Maintenance Plan for eOne Smartlist Builder (one for DFAS Indianapolis and one for DFAS Texarkana), annual renewal Nolan Business Solutions: Electronic Payments Module Plus 90 Users (Texarkana) that provides the ability to do electronic transfers to the new user base located in Korea, annual renewal of Merit Solution: Microsoft Dynamics GP Risk Management Suite (Indianapolis). and annual renewal Merit Solution:

Microsoft Dynamics GP Risk Management Suite (Texarkana) that provides enhanced capabilities for user monitoring and auditing. The specific software maintenance renewal requirements are in direct support of the day to day operations of the DFAS systems currently utilizing Microsoft Dynamics Great Plains. These two instances of Great Plains are used by DFAS Texarkana NAF Financial Services, Accounting Operations Accounts Maintenance and Control (MHPI), and Accounting Operations Audited Financial Statements Reporting and Analysis (TFRS). The impact of not renewing the software agreements would result in failure to provide the required accounting services to the NAFI, DoD managed trust funds, and the Military Housing Privatization Initiative. As such, the continued use of Great Plains represents the most cost effective approach for DFAS, while ensuring uninterrupted continued operations.

The requirements are:

1. Microsoft Dynamics GP Annual Enhancement Plan Renewal, 1 year maintenance (11/11/21- 11/10/22) (Indianapolis)

2. eOne Smartlist Builder Software, 1 year maintenance (11/11/21 - 11/10/22) - (Indianapolis)

3. Winthrop - GP Power Tools, 1 year maintenance (11/30/21 -11/29/22) - (Indianapolis)

4. Merit Solution - Microsoft Dynamics GP Risk Management Suite maintenance (11/11/21 - 11/10/22) - (Indianapolis)

5. Microsoft Dynamics GP Annual Enhancement Plan Renewal, l year maintenance (11/18/21 -11/17/22) - (Texarkana)

6. Mekorma-MICR ( Magnetic Ink Character Recognition ) Payables & US Payroll Annual Maintenance, 1 year maintenance (12/1/ 2021 - 11/30/22) - (Texarkana)

7. eOne SmartCotltlect Software Maintenance, 1 year maintenance (11/17/21- 11/16/22) - (Texarkana)

8. eOne Smartlist Builder Software, 1 year maintenance (11/18/21 - 11 17/22) - (Texarkana)

9. Winthrop - GP Power Tools, 1 year maintenance (11/11/21 - 11/10/22) - (Texarkana)

10. Nolan Business Solutions - Electronic Payments Module Plus 90 Users maintenance (11 11/21 -11/10/22) - (Texarkana)

11. Merit Solution - Microsoft Dynamics GP Risk Management Suite Maintenance (11/11/21 -11/10/22) - (Texarkana)

(ii) An electronic commerce method that employs widespread electronic public notice is not available;

This requirement will be posted via the Government Point of Entry SAM.gov to ensure the widest distribution.

Contracting Officer Certification:

I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Printed Name:

Title: Organization Code

Signature: