A04 REDACTED JA form V1.7 Final_Redacted.pdf

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DEFENSE FINANCE AND ACCOUNTING SERVICE

Contract Services Directorate

3990 E. Broad Street Bldg. 21, Room 2B029

Columbus, OH 43213-1152

Justification And Approval For Other Than Full And Open Competition - Brand Name

FAR 13.5 - Simplified Procedures for Certain Commercial Items

COMMERCIAL ITEMS (Brand Name)

Purchase Request #(s)

CONTRACTING ACTIVITY: DFAS Contract Services Directorate

1. REQUIRING ACTIVITY:

2. DESCRIPTION OF THE ACTION BEING APPROVED: Solicit a Brand Name requirement and award a Contract/Order.

3. DESCRIPTION OF SUPPLIES/SERVICES: This justification covers the acquisition of the following article(s):

The IT Enterprise Services requests the purchase of the following licenses for a Base and 4 Option years:

1) UiPath ‐ Attended – Multiuser (UICPAMU0000)

2) UiPath ‐ Attended ‐ Named User (UICPANU0000)

3) UiPath ‐ RPA Developer ‐ Multiuser (UICPRPADMU0)

4) Uipath ‐ RPA Developer ‐ Named User (UICPRDNU000)

The Required Delivery Date/PoP is: 07/15/2021 Estimated Value (include option): $ Option(s) YES

FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

5. RATIONALE JUSTIFYING USE OF CITED STATUTORY AUTHORITY

4. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION:

In 2019, DFAS initiated a Robotics Process Automation (RPA) program towards meeting USG goals to shift resources to high level work and awarded an order for UiPath software. Since then, at significant expense, DFAS has developed and deployed 14 UiPath based automations to support DFAS mission operations. Also, DFAS has invested in 29 UiPath based automations which are currently in development.

Automations based on UiPath software can only be developed and operated by users with the licenses for proprietary UiPath software included under this acquisition. Only UiPath brand software will satisfy the requirement to maintain the existing DFAS RPA program without incurring unacceptable delays and substantial duplication of expenses.

Additionally, a deviation to an RPA solution other than UiPath will cause disruption and additional short term and long term expenses in performing DFAS' mission work. Automations based on UiPath software are currently used by DFAS to automate various processes, including, for example, checking for duplicate payments and retrieving payment vouchers. Automating processes eliminate various low-level work. Removing this capability will force DFAS to revert to other less efficient methods permanently, or temporarily while new automations are developed.

6. DESCRIPTION OF EFFORTS MADE TO SOLICIT OFFERS FROM AS MANY OFFERORS AS PRACTICABLE:

An RFI was posted to determine the interested vendor base on

Mar 19, 2021 And closed on which resulted in responses from interested vendor(s)Mar 29, 2021

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7. A SHORT DESCRIPTION OF RESULTS OF RFI/BETA.SAM.GOV POSTING, OR MARKET RESEARCH CONDUCTED OR A STATEMENT

OF THE REASON NONE OF THE ABOVE ACTIONS WERE CONDUCTED.

A Notice of Sources Sought/Request for Information was posted on NASA SEWP, GSA eBuy, and beta.Sam.gov from 19 March 2021 through 29 March 2021.

Based on the Market Research it appears sufficient competition will be achieved by soliciting this effort via beta.SAM.gov where we received two of the three lowest priced responses.

8. LIST OF THE SOURCES THAT EXPRESSED A WRITTEN INTEREST IN THE ACQUISITION.

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION:

By utilizing UiPath, the Department is able to benefit from collaborative efforts of sharing automations between components. Today, DFAS today employs six UiPath bots developed by OUSD-C. Also, OUSD-C, DLA, and DISA plan to develop UiPath automations which DFAS plans to use in the future. DFAS plans to share DFAS developed bots with other components.

Additionally, DFAS foresees additional savings by continuing with UiPath. The OUSD-Comptroller has implemented a shared RPA environment on the Advana system platform utilizing the UiPath software. DFAS currently operates a UiPath environment but plans to soon migrate to the shared ADVANA RPA environment. Utilizing UiPath software via OUSD-(C) provides devolution and continuity of operations support not available yet in the DFAS solution.

10. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED.

DFAS will consider open software architecture models during selection of similar software solutions in the future.

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11. DETERMINATION OF FAIR AND REASONABLE COST: The contracting officer will determine that the anticipated cost to the Government of the service/supplies covered by this justification will be fair and reasonable.

12. TECHNICAL/REQUIREMENTS REPRESENTATIVE CERTIFICATION:

I hereby certify that this justification is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify that this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

Title:Name: Signature

Technical Reviewer

Requiring Activity/Program Management Office Certification:

Name: Title: Signature

13. CONTRACTING OFFICER’S CERTIFICATION: I hereby certify that this justification is made in good faith, that the supporting data and ____information are accurate and complete to the best of my knowledge.

Org. CodeName:

Title: Contracting Officer Signature

15. COMPETITION ADVOCATE REVIEW AND CONCURRENCE: (>$700,000)

Name: Signature

14. LEGAL SUFFICIENCY REVIEW(>SAT): OGC review completed per FAR 6.303-1

Name: Signature