A04_Rachel_Carson_Cleaning_Services_SOW.pdf

SCOPE OF WORK

Cleaning Services for the Rachel Carson Center for People and Nature 188 Brown Street, Kennebunk, Maine 04043

SECTION 1 - GENERAL REQUIREMENTS

The contractor will provide maintenance cleaning services and trash and recyclable materials removal for the Rachel Carson Center for People and Nature in Kennebunk, Maine. Cleaning services will be provided for One base year and Four option years. The purpose of this work is to maintain a clean, safe and attractive workplace that maintains the facility in optimal condition. And presents the facility in its best appearance to enhance workplace productivity and public relations.

Potential cleaning contractors may visit the site of work and meet with Karl Stromayer, the Refuge Manager to see the spaces to be cleaned. This site visit will occur on XXX date at XXX time EST.

Section II. PROJECT REQUIREMENTS

1. Estimated square footage: The square footage to be cleaned consists of approximately 9,224 square feet. A list of the spaces to be cleaned will be furnished on request.

2. The building to be cleaned has three floors and an elevator tower.

3. The building location is 188 Brown Street, Kennebunk, Maine 04043.

4. The cleaning frequency shall be 3 out of every 4 weeks (39 weeks per year) on the same day of the week.

5. The work schedule shall be on the same day of the week each week (a Monday, Tuesday, Wednesday or Thursday) between the hours of 09:00 a.m. and 4:00 p.m., Eastern Standard Time. In no case shall work be performed outside of these scheduled times unless requested and approved by the Refuge Manager or their designee. Whenever work schedules fall on a Federal Holiday, the services will be performed on the previous or following working day.

6. Federal Holidays include the following: New Years Day, Marting Luther Kings

Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

7. When a Holiday falls on a Saturday or Sunday, it is observed on the adjacent

Friday or Monday, respectively. In addition to the Holidays listed above, the contractor agrees to observe leave days or closures designated by Federal Statute, Executive Order or Presidential Proclamation. When the facility is closed for Snow Days – the contractor will reschedule for a day that is feasible for them and acceptable to the Refuge Manager or designee. Normally the facility conforms to school closures announced by the Town of Kennebunk to determine closures for Snow Days.

8. Reporting requirements: A service log will be provided to the contractor by the

Refuge Manager. Completion of the log is a requirement of the contract. The log shall be signed and dated by the employee of contractor responsible for completing the work. The log will be cross referenced with each invoice submitted by the contractor.

9. Cleaning shall include the following:

Breakroom / Kitchen Area and Kitchen Counter in Multipurpose Room -where food is also intermittently stored and utilized

• Surface sanitizing

• Appliance exterior cleaning (e.g., microwaves, coffee makers, refrigerators, toasters)

• Disinfect high touch points

• Floor care / sanitization / vacuuming / mopping

• Trash removal and recycling removal to on site (parking lot) dumpster and recycling bin.

Empty refuse containers and replace can liners with appropriately sized bags. Clean and disinfect waste receptacles as needed.

Restrooms, locker rooms and lab

• Full fixture cleaning and sanitizing

• Dusting & washing surfaces

• Disinfect high touch points

• Floor care / sanitization / vacuuming / mopping. Floors detailed and disinfected / mopped (lab is floors only)

• Trash removal and recycling removal to on site (parking lot) dumpster and recycling bin.

Empty refuse containers and replace can liners with appropriately sized bags. Clean and disinfect waste receptacles as needed

Workspaces & Administrative Areas

• Surface wipe-down and dusting

• High-touch disinfection

• Floor care Floor care / sanitization / vacuuming / mopping

Hallways, Lobby, Vestibules and Stairwells

• High-touch points disinfected:

o Door handles o Light switches o Handrails

• Glass and entry doors cleaned

• Floors vacuumed and mopped

All Spaces:

• Spot cleaning of floors shall be included to clean only the immediately affected area – on an as needed basis - when the larger area around it of the same finish does not require cleaning. Spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning.

• Vacuuming: requires the mechanical removal of all dust, dirt, soil, debris and other foreign material.

• Wet mopping: requires the removal of built-up dirt, soil, liquids or other foreign material using commercial mops that are mechanically wrung out. This shall require initial treatment with detergent and subsequent rinsing if required to remove stains from /adequately clean the target surface.

• Dusting and Cobweb removal: Dust and remove any accumulated debris and cobwebs from all level/horizontal surfaces to the height of 6-feet.

• All drinking water fountains and water bottle filling stations will be cleaned and disinfected

III. Period of Performance

One (1) Base Year and Four (1) Option Years (Dates are approximate and will be finalized upon award).

Base Year: October 1, 2026 to September 30, 2027.

Four Option Years thereafter:

October 1, 2027 to September 30, 2028.

October 1, 2028 to September 30, 2029.

October 1, 2029 to September 30, 2030.

October 1, 2030 to September 30, 2031.

IV. Supplies and Equipment

All supplies and equipment will be furnished by the contractor. Contractor must use professional-grade products appropriate for commercial facilities visited by and open to the public. The refuge manager or their designee must inspect and approve all chemical cleaning products before they can be used on site recurrently by the contractor. The refuge manager may require the contractor to provide MSDS for these products.