A04_Lahontan_SOW_smardt_chiller_6232023.pdf

STATEMENT OF WORK

Repairs to SMARDT Chiller Control Systems

Lahontan National Fish Hatchery May 18, 2023

1. GENERAL: The U.S. Fish and Wildlife Service, Lahontan National Fish Hatchery (NFH) needs annual maintenance for the chiller and SMARDT Control system. This system is considered mission critical for spawning of the Pilot Peak Lahontan Cutthroat Trout. The Lahontan NFH has a requirement to produce Lahontan Cutthroat trout (LCT) for recovery and recreation purposes. The gamete production of Broodstock is directly proportional to chilled water over the spawning season. The chiller is integral to the success of the LCT program.

BACKGROUND: The Lahontan National Fish Hatchery (LNFH) houses a captive broodstock of a unique genetic strain of threatened Lahontan Cutthroat Trout (LCT) and produces LCT for recreation and recovery purposes. The LNFH uses dual compressor heat exchangers controlled by SMARDT chiller technology

We require a SMARDT chiller certified repair company to provide annual maintenance as well as respond to immediate technical support and troubleshooting due to the sensitive nature of the animals supported by this chiller system.

SMARDT Chiller

M/N: SWA044.2BG21.3A3AN

S/N: FF0010G309Q0990

2. SCOPE:

The contractor will provide the technical expertise, updated repair requirements from the manufacturers, and preventative/periodic maintenance on a bi-annual basis including all lower periodicity scheduled maintenance. U.S. Fish and Wildlife Service requires a single firm-fixed contract for the heat exchanger systems located at the Lahontan National Fish Hatchery: 710 US Highway 395 N., Gardnerville, NV 89410. In addition to the bi-annual maintenance, the contractor shall be located no more than 1 hour or 60 miles from LNFH to provide local emergency support if needed.

The regular services to the Lahontan chiller systems include (but not limited to):

Electrical checks Electronic inspections Compressor refrigeration circuit inspections Chilled water circuit inspection Condenser water circuit inspection Air cooled condenser inspection Refrigeration evaluation Pressure testing Flushing (general) Descaling (all tubing and flow boxes) Programming Mechanical component upkeep including valve packing and grease Strainer and flush pan cleaning/flushing Pump/motor lubrication and seal checks Water spray patter confirmation Check drift eliminators, fan blades, bearings, screens inlet directors for proper operation wear and lubrication of pumps, valves, bearings, fans, and other components Adjust belt tensions Replenish/replace oil on gears/pumps/motors/couplings Verify torque on fasteners Inspect heater elements, solenoids, enclosures, controllers and couplings for proper sensitivity, wear, operation, and dirt/debris Megger tests electrical windings Check gear, motor alignments and feet On a 6- and 12-month interval including all maintenance that falls within lower maintenance periodicity as required to complete the yearly and bi-annual maintenance recommended by SMARDT chiller systems.

REQUIREMENTS:

Work must conform to all state, and federal regulations including all OSHA safety requirements.

Follow OSHA regulations for safety and hazardous material use and disposal.

Follow SMARDT recommended maintenance and component replacements.

Test system operation and performing within operational parameters.

Perform any tests recommended by SMARDT to ensure system integrity and operation verification.

MAINTENANCE AND SUPPORT SCHEDULE:

Provide written notification of any replacement components, troubleshooting or maintenance required beyond the periodic/preventive maintenance listed in the manufacturer’s manuals/guidance.

Install and test any replacement components.

Contractor is required to supply all testing and SMARDT recommended materials and replacement parts at the time of maintenance.

Contractor will obtain/supply all tools and up-to-date written requirements to accomplish routine service at the time of site visits.

Additional support assistance will be addressed within 7 days of reporting, including evaluation, recommendation, and repair estimates.

3. PLACE/DELIVERY AND PERIOD OF PERFORMANCE:

Lahontan National Fish Hatchery 710 U.S. Highway 395 N Gardnerville, NV 89410

Each service visit will conform to the scheduling of the initial visit in accordance with SMARDT recommended service periods at 6- and 12-month intervals. Contract is for 1 year with up to 4 additional option years.

Scheduling: (scheduling must be confirmed with Hatchery staff at least 30 days in advance with written documentation).

Period of Performance: This award will be for one base year with an option of 4 follow on years per FAR 52.217-9 Option to extend the term of the contract.

Base Year: October 1, 2023 – September 30, 2024 Option Year 1: October 1, 2024 – September 30, 2025 Option Year 2: October 1, 2025 – September 30, 2026 Option Year 3: October 1, 2026 – September 30, 2027 Option Year 4: October 1, 2027 – September 30, 2028

Each option year will be evaluated to determine the need, acceptable service, and availability of funds. This will determine if option year is exercised.

Non-duty hours include Government holidays.

4. INSPECTION AND ACCEPTANCE:

The work shall be accepted when all the work is completed as described here within and in accordance with any contract specifications. Work shall be inspected to assure compliance with the contract documents. Quality control and adherence to all contract requirements is still the responsibility of the contractor.

Chiller operations must be restored and running at target temperatures.

Support for these repairs will extend for 1 year after repair completion.

The station point of contact must complete written confirmation of the cleaning and observable quality control acceptance prior to payment authorization.

Any additional repairs beyond the scope must be submitted for evaluation and approval.

5. GOVERNMENT FURNISHED EQUIPMENT OR

MATERIALS/INFORMATION:

Contractor responsible for all supplies and equipment needed to finish the agreed upon work.

Hatchery shall supply electricity if needed, this does not include any generators, electrical cords, or other supplies.

Public restrooms are available.

6. SPECIAL NOTICE: If a site visit is needed, the contractor shall coordinate the site visit with the hatchery staff and the contracting officer.

7. ONSITE AVAILABILITY: Hatchery open hours are Monday through Friday between the hours of 7:00 a.m. and 3:30 p.m., work outside these hours must be coordinated with the station point of contact.

Location Address:

U.S. Fish and Wildlife Service Lahontan National Fish Hatchery Complex 710 U.S. Highway 395 N.

Gardnerville, NV 89410

8. TECHNICAL COORDINATOR/COR:

STATION POINT OF CONTACT: