A04 JA_HVAC Rome_Redacted_Final.pdf

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DEFENSE FINANCE AND ACCOUNTING SERVICE

Contract Services Directorate

3990 E. Broad Street Bldg. 21, Room 2B029

Columbus, OH 43213-1152

Justification And Approval For Other Than Full And Open Competition - Brand Name

FAR 13 - Simplified Acquisition Procedures

COMMERCIAL ITEMS (Brand Name)

Purchase Request #(s)

CONTRACTING ACTIVITY: DFAS Contract Services Directorate

1. REQUIRING ACTIVITY:

DFAS - Rome

325 Brooks Ave.

Rome, NY 13441

2. DESCRIPTION OF THE ACTION BEING APPROVED: Solicit a Brand Name requirement and award a Contract/Order.

3. DESCRIPTION OF SUPPLIES/SERVICES: This justification covers the acquisition of the following article(s):

HVAC Maintenance and Repair

The Required Delivery Date/PoP is: 06/11/2020 Estimated Value (include option): $ Option(s) YES

FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

5. RATIONALE JUSTIFYING USE OF CITED STATUTORY AUTHORITY

4. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION:

DFAS RO facility HVAC system includes Trane Tracer Building Automation System and Trane Programmable Controllers. Per Trane, factory certified/trained technicians and proprietary service tools are required in order to complete the full scope of service on the Trane Tracer Building Automation System and Trane Programmable Controllers.

Therefore, the requirement includes contractor technicians who are Trane factory certified/trained with proprietary Trane service tools to provide the full scope of service on the Trane Tracer Building Automation System and Trane Programmable Controllers.

6. DESCRIPTION OF EFFORTS MADE TO SOLICIT OFFERS FROM AS MANY OFFERORS AS PRACTICABLE:

7. A SHORT DESCRIPTION OF RESULTS OF RFI/BETA.SAM.GOV POSTING, OR MARKET RESEARCH CONDUCTED OR A STATEMENT

OF THE REASON NONE OF THE ABOVE ACTIONS WERE CONDUCTED.

The Agency requires Trane brand certified technicians for performance of inspection and maintenance services on the above Trane equipment

8. LIST OF THE SOURCES THAT EXPRESSED A WRITTEN INTEREST IN THE ACQUISITION.

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9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION:

Recent upgrade to the new chillers at DFAS Rome location, the connection between those chillers and the HVAC system, and Trane's existing warranty

10. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED.

The RFQ will be posted on FBO in order to solicit from the greatest possible amount of vendors that meet this certification.

11. DETERMINATION OF FAIR AND REASONABLE COST: The contracting officer will determine that the anticipated cost to the Government of the service/supplies covered by this justification will be fair and reasonable.

12. TECHNICAL/REQUIREMENTS REPRESENTATIVE CERTIFICATION:

I hereby certify that this justification is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify that this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

Title:Name: Signature

Technical Reviewer

Requiring Activity/Program Management Office Certification:

Name: Title: Signature

13. CONTRACTING OFFICER’S CERTIFICATION: I hereby certify that this justification is made in good faith, that the supporting data and ____information are accurate and complete to the best of my knowledge.

Org. CodeName:

Title: Contracting Officer Signature