A04_FY20__SE_LA_HQ_Janitorial_Statement_of_Work_05_31_2023.pdf

United States Department of the Interior

Southeast Louisiana Refuges Complex

61389 Highway 434

Lacombe, LA 70445

Scope of Work –Janitorial Services

985-882-2000

The contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed at Southeast Louisiana Refuges Complex (Refuge) Administrative building, Visitor Center and Conservation Room located at 61389 Highway 434, Lacombe, LA, in a manner that will maintain satisfactory facility conditions and present a clean, neat, and professional appearance. The Administrative building is approximately 20,470 sq. ft. The first floor total is approximately 7,730 sq. ft., and the second floor is approximately 11,740 sq. ft. and the third floor is approximately 1000 sq. ft. The Visitor Center is approximately 5540 sq. ft. and the Conservation Room is approximately 3050 sq. ft.

Administrative Building

There is a total of 28 offices, two conference rooms, four open office areas, and two break/lunch room, a gym, library, and eight restrooms, a stair well and one elevator in the main administrative building.

Type Flooring Quantity Average Square footage (ea.)

Offices Carpet 16 100 Open Area Carpet 4 650 Gym Laminate/rubber 1 1000 Library Carpet 1 525 Conference Carpet 2 850 Offices Laminate 7 100 Open Area Laminate 3 210 Open Area Terrazzo/resin 4 208 Breakroom Terrazzo/resin/laminate 2 275 Restroom Tile 4 235 Restroom Tile 4 75

Administrative Restrooms have a total of 15 toilets, 4 urinals, 10 sinks and 2 showers.

Visitor Center

The Visitor Center has one main area with exhibits and two restrooms.

Type Flooring Quantity Average Square footage (ea.)

Exhibit area Terrazzo/wood 1 4,940 Restroom Tile 2 299

The Visitor Center Restrooms have a total of 5 toilets, 1 urinal, 6 sinks and 2 showers.

Conservation Room

The Conservation room is one large meeting room, two halls and two restrooms

Type Flooring Quantity Average Square footage (ea.)

Exhibit area Terrazzo/Tile 1 2,765 Restroom Tile 2 150

The Conservation Room Restrooms have a total of 4 toilets, 1 urinal and 5 sinks.

The Refuge will provide paper towels, toilet paper, trash bag liners, and cleaning solvents such as floor cleaner, bathroom disinfectant and window cleaner.

For security purposes, contract employees are required to wear uniform type clothing identifying themselves as contractors. No work shall be conducted on Federal Holidays. If the scheduled work falls on a Federal Holiday, it will be completed the next business day. All work will be performed between the hours of 8 AM and 3 PM.

Wet floor signs shall be used to identify wet areas and returned to storage before leaving premises. All lights that are turned on for cleaning purposes shall be turned off before leaving the premises. Interested contractors are highly encouraged to attend a scheduled pre-bid site visit with a Government Representative upon advertisement of bid.

The work will include:

OFFICES, BREAK ROOMS AND OPEN AREAS in the Administrative Building- All duties listed below shall be completed twice per week, on either Tuesday and Thursday or Wednesday and Friday:

• Broom sweep floors, entryways and including stairwell.

• Mop all terrazzo, resin, rubber, laminate floors including stairwell, gym and elevator, with clean treated mop using a cleaning disinfectant. Baseboards and corners to be wiped clean.

• Vacuum all carpets on the 1st and 2nd floor.

• Empty all wastebaskets and recycle baskets, reline, and put trash in dumpster.

• Place recycle material in the location designated by Site Representative.

• Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats should be removed and mats returned to their normal location.

• Clean and disinfect all (3) drinking fountains

RESTROOMS in the Administrative Building- All duties listed below shall be completed twice per week, on either Tuesday and Thursday or Wednesday and Friday, in all Administrative Restrooms, four (4) restrooms on the 1st floor and two (4) restrooms on the 2nd floor:

• Empty and reline wastebaskets with bags

• Clean and disinfect all surfaces including sinks, toilet bowls, urinals, lavatories and fixtures, showers and fixtures, shower mats, dispensers, plumbing fixtures, partitions, doors, walls and other such surfaces using a germicidal disinfectant.

• Keep sinks, toilet bowls, showers, and urinals free of scale and mildew

• Brush toilets, wipe underside and top of toilets seats with disinfectant

• Refill towel, toilet paper and tissue dispensers

• Refill soap dispensers as needed

• Sweep and mop floor with clean mop and disinfectant

• Clean and wipe mirrors with glass cleaner

ROOM RESTROOMS in Visitor Center and Conservation Room- All duties listed below shall be completed on the once per week in two (2) restrooms in the visitor center and two (2) restrooms in the conservation room:

• Clean and disinfect all surfaces including; sinks, toilet bowls, urinals, lavatories and fixtures, showers and fixtures, shower mats, dispensers, plumbing fixtures, partitions, doors, walls and other such surfaces using a germicidal detergent.

• Keep sinks, toilet bowls, showers, and urinals free of scale and mildew

• Brush toilets, wipe underside and top of toilet seats with disinfectant

• Refill towel, toilet paper and tissue dispensers

• Refill soap dispensers as needed

• Sweep and mop restroom floor with clean mop and disinfectant

• Clean and wipe mirrors with glass cleaner

EXIBIT AREAS and MEETING AREAS in the Visitor Center and the Conservation Room - All duties listed below shall be completed once per week:

• Sweep and mop floors

• Clean and disinfect drinking fountain

DUSTING and DOORS- All of these duties listed below shall be completed once per month:

• All ceiling fans will be cleaned and free of dust

• Dust door tops; all window sills, including stairway, gym, library, offices, classrooms, open and shared space, stairway handrails; chair guards in downstairs halls; picture frames in hallways; file tops in file room; air conditioning units; table tops and counters in breakrooms, library, conference rooms; cubical divider tops in upstairs open areas; and tops of the lockers in upstairs bathrooms

• Clean all glass doors (inside and out) in all rooms in the Administrative Building, Conservation Room and Visitor Center with a glass cleaner. After cleaning glass, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

WINDOWS in the Administrative Building These duties shall will be completed twice per year, on the first week in April and on the first week in October:

• Clean all windows (inside and out) in all rooms in the Administrative Building with glass cleaner. After cleaning glass, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

STRIP AND WAX FLOOR in the Administrative building, the Conservation Room and the Visitor Center.

These duties shall will be completed once per year, in September:

• Strip, wax and buff all terrazzo and tile floors in the Administrative building, the Conservation Room and the Visitor Center.

Please add the “Option Clause” for additional years so that upon receipt of acceptable work, and if budget permits, we may exercise the option to renew without obtaining additional competition.