A04.01_PWS_2024_Redacted.pdf

PERFORMANCE WORK STATEMENT

for

Maintenance and Repairs for Two (2) Each Low Pressure Breathing Air Compressor Units

1.0 General Information

This is a non-personal services contract for inspections, periodic and scheduled maintenance and emergent repairs to two (2) each Low Pressure Breathing Air Compressor Units (LPBACUs), hereafter referred as

“compressor systems”, located at . Both LPBACUs are designated and maintained for the delivery of breathing air quality low pressure compressed air.

1.1 Introduction

The contractor shall provide all items and services, such as expertise, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, as well as all direct and indirect costs necessary to perform all maintenance and repairs as defined in this performance work statement (PWS).

1.2 Objective

To provide maintenance and repair services necessary for the continuous, uninterrupted operation of two

(2) each Government owned LPBACUs during the period of performance (POP) of this contract.

1.3 Scope of Work

The maintenance, inspections and emergent repair services on two compressor units in accordance with

(IAW) the original equipment manufacturer (OEM) operating manual.

1.4 Background

There are two (2) each compressor systems, in use, located on the currently operating under contract for regularly scheduled maintenance and repairs. These units will continue to require scheduled maintenance and testing and on-call emergent repairs for the contract POP.

1.5 Type of Contract Contemplated

The government is considering a firm fixed price contract with 1 optional year of service.

1.6 Place of Performance

The work to be performed under this contract will be:

Silverdale, WA 98315

Note: The service location can only be accessed by United States citizens with a valid U.S. passport or birth certificate – originals only copies are not acceptable.

1.7 Period of Performance

The Period of Performance 24 June 2024 to 23 June 2025 with 1 optional year 24 June 2025 to 23 June

2026.

1.7.1 Recognized Holidays

List of federal Government holidays: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

Note: The contractor will not be scheduled to work on federal holidays unless such work is required for emergent repairs.

2.0 Specific Requirements/Tasks

2.1 At the contractor’s expense, the contractor shall provide parts and skilled labor to perform the scheduled maintenance and emergent repairs as found in this PWS in accordance with the OEM service manuals for two

(2) compressor systems identified in 3.0.

2.2. Scheduled Maintenance: The Contractor shall perform the following scheduled maintenance requirements for both LPBACU skids identified in Section 5.2.

2.2.1. Receiver/Skid:

2.2.1.2 Quarterly Maintenance:

a) Check drain for proper operation and setting.

b) Check relief valve for intact wire seals. Replacement of broken wire seals shall only be performed by an ASME certified valve shop after verification of relief valve setpoint.

c) Ensure receiver is fully drained.

d) Clean unit, sand and touch up any rust spots.

e) Provide a service report including an annotated completion checklist based upon required maintenance.

2.2.1.3 Annual Maintenance:

a) Perform quarterly maintenance.

b) Inspect unit for completeness, missing parts.

c) Cycle all manual valves fully open and fully closed to ensure proper operation.

d) Provide a service report including an annotated completion checklist based upon required

2.2.2 Kobelco Northwest Air Compressor

2.2.2.1 Quarterly Maintenance:

a) Inspect interior of the compressor cabinet for abnormal conditions including excessive dust, rust, leaks, verdigris, or loose parts, fix as necessary.

b) Check and record all operating parameters.

c) Make adjustments as required.

d) Check proper operation of intercooler and aftercooler automatic drain valves; clean and/or rebuild as necessary.

e) Check operation of Capacity Control Valve by observing load/unload cycle, repair as needed.

f) Test pilot lights, replace as needed.

g) Drain condensate from control air filter and lines.

h) Check oil level.

i) Check oil filter.

j) Check inlet air filter.

k) Test freeze protection.

l) Clean unit, sand & touch up any rust spots.

m) Check all electrical connections.

n) Check operation of safety relief valve.

o) Inspect starter contacts.

p) Re-lubricate electric motors in accordance with motor manufacturer’s Instructions.

q) Verify freeze protection is energized/de-energized, as appropriate between 01 November and 15

April.

r) Inspect and clean sump breather.

s) Rinse fins on after-cooler with fresh water.

t) Fill CO Monitor Humidifier.

u) Provide a service report including an annotated completion checklist based upon required

2.2.2.2 Semi-Annual Maintenance:

b) Provide a service report including an annotated completion checklist based upon required

2.2.2.3 Annual Maintenance:

b) Drain sump and refill with new oil.

c) Replace oil sump breather.

d) Replace oil filter & gasket.

e) Replace discharge check valve.

f) Rebuild capacity control valve.

g) Replace 4-way load control solenoid valve.

h) Clean intercooler & after-cooler as required.

i) Clean oil cooler as required.

j) Inspect safety relief valves.

k) Motor lubrication (per motor manufacturer’s requirements).

l) Test low oil pressure shutdown.

m) Test all temperature shutdowns.

n) Reset service counters.

o) Clean unit.

p) Inspect drain traps; rebuild if needed.

q) Replace control air filter elements.

r) Replace CO Monitor humidifier.

s) Perform complete standard factory start-up.

t) Provide a service report including an annotated completion checklist based upon required

2.2.3 Zeks Nomonox Breathing Air Purifier

2.2.3.1 Quarterly Maintenance:

a) Inspect Purifier for abnormal conditions including excessive dust, rust, leaks, verdigris, or loose parts, repair as necessary.

b) Check inlet pressure, temperature and flow.

c) Check tower pressure readings.

d) Check operation of dryer, cycling, depressurization and re-pressurization.

e) Check pre-filter and after filter drain.

f) Check purge mufflers, replace if required.

g) Check pre-filter differential pressure, replace if required.

h) Check after-filter differential pressure, replace if required.

i) Replace Odor Removal Filter (ORF).

j) Take air sample for analysis (include results with service report).

k) Provide a service report including an annotated completion checklist based upon required

2.2.3.2 Semi-Annual Maintenance:

b) Check outlet dew point (include results with service report).

c) Check and test safety relief valves.

d) Check & clean or Replace pilot air filter.

e) Test calibration of CO Monitor using test gas, calibrate in place if needed.

f) Replace pre-filter and after-filter elements.

g) Provide a service report including an annotated completion checklist based upon required

2.2.3.3 Annual Maintenance:

a) Perform semi-annual maintenance.

b) Replace carbon monoxide vessel.

c) Check desiccant and replace if necessary.

d) Inspect and clean pilot operated valves and replace packing as required.

e) Inspect and clean solenoid valves, check valves, purge lines and inlet valves.

f) Test lights and switches, replace as necessary.

g) Test electrical components, replace as necessary.

h) Provide a service report including an annotated completion checklist based upon required

2.2.4 Pneumatic Products Purification System

2.2.4.1 Quarterly Maintenance:

a) Inspect Purifier for abnormal conditions including excessive dust, rust, leaks, verdigris, or loose parts, and repair as necessary.

b) Check pre-filter and after-filter auto drain operation.

c) Inspect Aquadex moisture indicator (Blue Color).

d) Check indictor panel for illuminated alarms.

e) Check purge pressure setting.

f) Check inlet pressure.

g) Check inlet flow rate.

h) Check inlet temperature.

i) Check for pressure drop through both pre-filter & after-filter.

j) Check outlet dew point (include results with service report).

k) Inspect tower safety relief valve.

l) Take air sample and analyze for breathing air quality requirements (include results with service report).

m) Provide a service report including an annotated completion checklist based upon required

2.2.4.2 Semi-Annual Maintenance:

b) Inspect filter cartridge, replace if needed.

c) Test calibration of CO Monitor using test gas, calibrate in place if needed.

d) Provide a service report including an annotated completion checklist based upon required

2.2.4.3 Annual Maintenance:

a) Perform semi-annual maintenance.

b) Disassemble, clean & inspect, outlet & purge check valves, replace if worn.

c) Disassemble, clean & inspect, inlet switching & purge exhaust switching Valve.

d) Disassemble, clean & inspect, re-pressurization valve, replace if worn.

e) Replace solenoid valves.

f) Disassemble, clean & inspect drain valve.

g) Inspect desiccant, replace if necessary.

h) Provide a service report including an annotated completion checklist based upon required

2.3 All work shall confirm to the manufacturer’s operating manual. The OEM manual is available from the

Government for reference upon request.

2.4 All parts used shall be new and supplied by the OEM. Repairs and maintenance shall be in accordance with the OEM’s operating manual and shall be performed by maintenance personnel trained by Kobelco or the component OEM.

2.5 Maintenance listed as “Annual Maintenance” shall be accomplished within the final three (3) weeks of the contract POP.

2.6 Emergent Inspections and Repairs: In the event of failure of any component of the compressor system, the Contractor shall provide personnel certified by the equipment manufacturer to perform emergency inspection and repairs. This requirement shall be in effect twenty-four (24) hrs/day, including weekends and holidays, and contractor is required to be on site within 12 hours of notification. Upon award, the contractor shall provide the Government with an emergency contact number and email for emergency notification purposes. Emergency trouble calls shall be coordinated through the COR.

An emergency trouble call is defined as a pre-priced service visit, priced at up to eight (8) hours of on-site technician labor, up to 200 dollars of minor materials and repair parts, and associated travel and mobilization costs. If repair parts exceed 200 dollars, the on-site technician shall notify the COR with specific parts/material required. The Government reserves the option to provide those parts to the contractor while on-site or purchase the parts directly from the contractor via government purchase card for immediate use on-site.

If repairs are completed, Contractor shall provide a service report of repairs. If repairs cannot be completed in the eight (8) hour onsite call, the contractor shall provide an Inspection/Repair Report and price quote for follow-on repairs that includes labor, material, travel, and all other associated costs within

24 hours of the initial emergency site visit.

2.7 Equipment lock out and tag out shall be accomplished by the Contractor prior to any maintenance or repairs being performed, except work which requires the system to be energized or operating. If the equipment is in operation, only the government can secure the equipment. If the equipment is energized but not in operation, only the government can authorize the Contractor to secure the equipment. An exception is if a severe defect is detected which threatens personnel or the equipment with immediate injury or damage unless the equipment is secured.

2.8 The contractor shall manage, handle and dispose of hazardous waste.

2.9 After the completion of maintenance or repairs, the Contractor shall test the equipment to ensure repaired components are operational and working IAW the OEM operating manual. The equipment shall be allowed to come up to normal operating temperature during the test, then a full set of log readings shall be taken by the Contractor and recorded on a Kobelco Daily Operating Record. At the contractor’s expense, the contractor shall mail or deliver to the address provided in the Kobelco Instruction Manual this

Daily Operating Report.

2.10 Contractor shall submit to the COR, within seven (7) days after completion of maintenance and/or repairs, a completed service report for each visit. The report will include an annotated checklist based upon required maintenance and/or repair. Forward service report to:

Bremerton WA, 98314

2.11 After performing inspection, maintenance, or repair work, and prior to departing the equipment location, the Contractor shall clear the worksite of all debris and Contractor material, and the equipment restored to a safe and secure condition. The COR shall each be notified by the on-site Contractor prior to leaving the worksite for the day. Alignment of the equipment to supply air to the connected LPA system shall only be accomplished by the Government.

3.0 Equipment

Low Pressure Breathing Air Compressor Units (LPBACUs), referred to in this PWS as “compressor systems”

- each containing one compressor, one purification system, one receiver, and other components installed to integrate these components.

3.1 Kobelco Northwest Air Compressor (quantity 2)

Models: KNW-A1-F/H & KNW-A1-F/H/S

Serial Numbers: 06H0302 & 08H6111166

3.2 Zeks Nomonox Breathing Air Purifier (quantity 1)

Model: CDP680UMF00N

Serial Number: 268971

3.3 Pneumatic Products Purification System (quantity 1)

Model: 760DHA-PME/P-SST1-SPECIAL

Serial Number: 1320714-1

4.0 Special Qualifications

4.1 Maintenance Technician (MT) Qualifications: Personnel conducting maintenance shall have received training from both Pneumatic Products and Zeks on the operation and maintenance of air purification equipment. Personnel shall also have received operation and maintenance training from either Kobelco or a company authorized by Kobelco to perform training on the operation and maintenance of Kobelco compressors. Documentation from Zeks, Pneumatic Products, and Kobelco shall document the date of this training. Either the described training or refresher training from Zeks, Pneumatic Products or Kobelco shall have occurred within forty-eight (48) months of the date of any maintenance is performed. In place of training by Kobelco, training can be conducted by a company approved in writing by Kobelco to conduct the training.

4.2 Provide documentation of training to the COR for the MT and alternate no later than seven (7) days after award of contract.

5.0 Government Furnished Services and Equipment

5.1 Equipment: Cranes, forklifts, and other heavy lifting equipment needed to support Contractor work shall be supplied by the Government. Requests for this support shall be made to at least two working days in advance.

6.0 Applicable Protocol(s), Standard Operating Procedures (SOPs), Publication(s)

The Contractor agrees to attend any post award conference convened by the Government iaw Federal

Acquisition Regulation Subpart 42.5. The Contracting Officer (KO), COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the KO will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

10.0 Invoicing and Payments

10.1 Invoices shall be submitted after each maintenance/repair.

11.0 Security Requirements

11.0 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, equipment, and materials shall be secured.

11.1 Navy Installation Badging and Access Requirements:

NAVAL BASE KITSAP, BANGOR OPERATIONAL AREA (OA)

& WATERFRONT RESTRICTED AREAS:

11.2 Contractor personnel shall comply with all current badging and security procedures required to gain access to any Government site. Access to Navy Installation sites may only be gained by obtaining a badge

(either permanent or temporary) from the security office. It is the contractor’s responsibility to check for and obtain changes and updated information at each installation on a continual basis. Further information can be found here:

11.3 The following badging and access requirements are effective 11 August 2016.

11.4 For contractor employees that are required access to the OA & Waterfront Restricted Area, they will be required to obtain the following:

i) A Common Access Card (CAC), Navy Commercial Access Control System (NCACS) card or a single day pass per paragraph.10.1.2 above.

ii) The contractor shall prepare and submit a Visit Request via the Badge Authorization and

Visit Request (BAVR) at https://bavr.cnrnw.navy.mil for each contractor employee. The Visit

Request application must be received no later than five (5) business days prior to the job start date.

Insure that you complete all sections including PSNS & IMF sponsor (KO’s Security Official) and contract number into BAVR.

iii) The contractor shall prepare and submit a Visit Request form for each contractor employee to

Commander, Navy Region Northwest (CNRNW), Pass &ID Office, Bangor, to receive a CNRNW badge.

iv) For vehicle access, contractors shall provide a valid, current Driver’s License, vehicle registration, and proof of insurance to the Pass & ID Office of the Naval Installation.

v) Cell phones equipped with cameras are PROHIBITED in the Waterfront Restricted Areas.

11.5 Contractor owned computers (inspected by C/109 prior to bringing into the Controlled Industrial

Area) shall have a PSN&IMF Automated Information System (AIS) Security Survey for Visitor Computer

Equipment Form, approved by C/109, on site at all times.

11.6 Contractor Employees shall adhere to PSNS&IMF NOTICE 5239, PORTABLE ELECTRONIC

DEVICE (PED) GUIDANCE.

11.7 Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED in

Naval Base Kitsap (NBK) and PSNS & IMF Controlled Industrial Areas (CIA) areas.

11.8 ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g. phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

11.9 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the

Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer (KO).

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the

KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

11.0 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

Deliverables Schedule

Deliverable Frequency # of

Copies

Medium/Format Submit To

Service Report Within 48 hours of work completion of emergency visit

1 Electronic

(WORD/PDF)

in Contractor’s format

COR

Inspection/Repair Report and

Priced Quote

Within 24 hours of

1 Electronic

(WORD/PDF)

COR,

Contract Specialist, on-site emergency visit in Contractor’s format

Contracting Officer

12.0 Definitions

CONTRACTOR. The signatory on the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

13.0 Acronyms

BAVR Badge Authorization and Visit Request

CAC Common Access Card

CIA Controlled Industrial Area

CM Contract Manager

CNRNW Commander, Navy Region Northwest

COR Contracting Officer Representative

FAR Federal Acquisition Regulation

KO Contracting Officer

LPAC Low Pressure Air Compressor

LPBACU Low Pressure Breathing Air Compressor Unit

MT Maintenance Technician

NBK Naval Base Kitsap

NCACS Navy Commercial Access Control System

OEM Original Equipment Manufacturer

PED Portable Electronic Device

POC Point of Contact

POP Period of Performance

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

QCPP Quality Control Program Plan

SWFPAC Strategic Weapons Facility Pacific