A04_BLM_Fire_Photography_Videography_BPA_SOW_2022_01242022.docx

Statement of Work BLM Fire External Affairs (EA) – National Office

Photography/Video Services April 2022 through March 2025

Project:

The intent of this Blanket Purchase Agreement is to support the continuing efforts in telling the BLM Fire program story by capturing content from various aspects of the program through photos and video. For example, fuels reductions projects (Rx burns, thinning, seeding, etc.), fire preparedness and fuels reviews, and during the height of fire season. Contractors will capture the BLM Fire program with the use of photos and video footage of the following but not limited to:

1. Wildland Fire Activity within BLM Fire program states

· Suppression activities with fire resources (using the current BLM Fire Photo/Video shot list, that will be provided)

i. Engines

ii. Water Tenders

iii. Helicopters

iv. SEATs

v. Handcrews

vi. Incident Management Teams

vii. Agency Administrators

viii. Support Staff

ix. Dispatch

x. Fire Investigators/Fire Prevention, Education & Mitigation efforts

xi. Equipment i.e., dozers

xii. Fire Warehouse

2. Preparedness reviews, station activities, and physical fitness (using the current BLM Fire Photo/Video shot list, that will be provided)

i. Engine checks and readiness

ii. Briefings

iii. Physical fitness

iv. Various activities on drills and skills (sand box exercises, hose lays, mock fire exercise)

v. Preparedness Reviews

3. Fuels Management program activities and reviews (using the current BLM Fire Photo/Video shot list, that will be provided)

i. Mechanical treatments (chipping, seeding, hand piling, thinning, mastication, or mowing)

ii. Prescribed Fire/Fire Use treatments (wildfire, broadcast, pile or jackpot burning)

iii. Chemical and Biological treatments (herbicide treatments and targeted grazing)

iv. Fuels Reviews

4. A 2-terabit external hard drive or 64 GB flash drive (dependent on the project) will be provided to the Contractor for easy delivery of content. If possible, content should be updated every two weeks to share with BLM Fire EA staff (fire activity dependent). If additional hard or flash drives are needed, then a formal request is required.

5. The contractor will adhere to the Work/Rest guidelines outlined in the Interagency Standards for Fire and Fire Aviation Operations/ (Red Book) in Chapter 7 (Safety and Risk Management).

6. Various projects will specify if there is a need for fireline/RX burn visits where the Contractor will either be escorted or non-escorted. The qualifications for escorted and non-escorted visits are outlined in the Interagency Standards for Fire and Fire Aviation Operations (Red Book) in Chapter 7 (Safety and Risk Management).

· Non-escorted personnel will need the following:

i. Visitors must have an incident qualification with a minimum physical fitness level of “light” to visit the fireline unescorted.

ii. Must have adequate communications and radio training.

iii. Completed the following training: Introduction to Fire Behavior (S-190) Firefighter Training (S-130)

iv. Wildland Fire Safety Training Annual Refresher (RT-130), including fire shelter training.

· Escorted personnel will need the following:

i. All visitors lacking the above training and physical requirements must be escorted while on the fireline.

ii. Visitors must receive training in the proper use of fireline PPE.

iii. Requirement for hand tool and water to be determined by escort.

iv. Visitors must be able to walk in mountainous terrain and be in good physical condition with no known limiting conditions.

v. Escorts must be minimally qualified as Single Resource Boss.

· Documentation will be required for all non-escorted contractors.

7. The Contractor will provide a photo/video portfolio when submitting their request for a BPA.

8. The Contractor will need to provide the geographic location(s) that they would like to be requested work within:

· Alaska

· Northwest

· Northern CA

· Southern CA

· Great Basin

· Northern Rockies

· Rocky Mountain

· Southwest BLM Fire EA POCs:

· Jennifer Myslivy, BLM Fire Public Affairs Specialist - 208-789-6181

· Jessica Gardetto, Chief, BLM Fire Public Affairs, 208-957-1355

The individual authorized under Blanket Purchase Authority shall provide photo, video, filing, labeling and image logging information for the Bureau of Land Management (BLM), in accordance with the following specifications:

1. The Contractor shall supply all labor, equipment, supplies and incidentals necessary to provide wildland fire photography or videography services to the BLM, including photo and/or video cameras and support accessories and any other equipment necessary to capture technically difficult images. "Wildland fire" means events, themes and issues related to wildfire, prescribed fire, wildland fire use, and activities conducted in support of wildland fire. The Contractor shall have the means to guarantee his or her ability to shoot images under a variety of light, weather, and topographic conditions.

2. The photos and video footage taken by the Contractor shall be of sufficient quality to be acceptable for broadcast by national broadcast news organizations. Video and photos shot under this agreement will be of professional quality and shot in a digital format.

· The photography format will be delivered as the following:

· Upload images with the original pixel size and do not change the resolution.

· Images must be uploaded in JPG or JPEG format with high quality compression.

· File size can be up to 20 megabytes and must be at least 300 dpi with an image size of 2400 x 3000 pixels or more.

· All submitted photos must contain the original EXIF metadata information.

· Images must not have border(s), logo(s), identifying marks, or any other visible references and/or marks.

· Basic editing, including color enhancement, the use of filters, and cropping of the photo is acceptable, provided any such editing does not affect the authenticity and/or genuineness of the photo.

· The photo must be in its original state and cannot be altered in any way, including but not limited to removing, adding, reversing, or distorting subjects within the frame

· The video format will be delivered as the following:

· Upload the videos in the original raw format, and

· .mp4 format

3. The Contractor shall label and file all photos and/or video delivered for payment to the BLM. Video and or photography storage devices shall be individually numbered by incident name, month and year taken, and the location taken to facilitate both retrieval and storage of photos and footage. All photos and video footage delivered under BPA Calls will be logged and the logging information (shot sheets) will be submitted along with the footage.

· Folder example: BLM Wyoming_2022 High Desert District Engine Readiness_20220912

· Folder example: BLM Utah_2022 Green Mountain Fire_Moab Utah 20220928 (each day of the incident will have a separate folder) The contractor shall shoot photos that meet the attached shot list requirements. The contractor is not required to obtain every shot listed but should follow the list when shooting on assignment to ensure that he/she is shooting images/video that meets the BLM’s specifications for this contract.

-The contractor shall provide all photos and video on thumb drives or external hard drives. The contractor should provide additional copies of photo and video files if requested by the BLM.

4. Contractors shall possess a valid state driver's license. Contractors are permitted to rent a vehicle for travel to an assignment, and may be reimbursed for fuel and rental expenses, provided receipts for the rental and all fuel purchases are provided with the invoice.

5. The Government will temporarily supply the Contractor with personal protective equipment (PPE) and other fire gear required for access to the fireline –except NWCG-compliant firefighting leather boots, which the Contractor shall provide. The Contractor shall return all PPE checked out from an incident management team or the BLM promptly upon demobilizing from an incident.

6. The Contractor shall be responsible to arrange his or her own logistics for travel, meals, lodging, and incidental expenses related to executing the task order. Overnight lodging or camping on an incident may be required to enable the contractor to execute the BPA Call. The contractor may reside in an incident base camp or spike camp at no charge (and is encouraged to do so) for the duration of his or her assignment.

7. The Contractor shall provide transportation, via air and/or land, to assigned incident locations. Travel reimbursement will be in accordance with FAR 31.205-46. Itemized transportation, lodging, meal, and incidental expenses supported with receipts shall be reimbursed by the Government at (1) the rate established for Government employees traveling in the same area, or (2) upon review and consideration by the Contracting Officer. The Contractor may choose to reside and eat at the incident base camp. If the Contractor uses his or her privately-owned vehicle, he or she shall bear the liability for use of that vehicle while on a Government assignment. Reimbursement for services rendered shall not exceed those rates expressed in the pricing schedule.

8. The Government will own all video and still photography files produced under the BPA Call relevant to this agreement. As the owner, the Government can use, disclose, reproduce, and prepare derivative works of the video or still photography; distribute copies of the video or photographs to the public and display them publicly, in any manner and for any purpose whatsoever.

The Government has unlimited rights to the still photographs and video; to use, disclose, reproduce, and prepare derivative works of the photographs and video; and to distribute copies of the still photographs and video to the public and display them publicly, in any not-for-profit manner or purpose whatsoever. The Contractor has the right to establish claim to copyright subsisting in still photographs and video first produced in the performance of this agreement. The Contractor has the right to sell the still photographs or video for use in publications or for other for-profit purposes as desired.

The Contractor shall affix the applicable copyright notices of 17 U.S. Code 401 or 402 and an acknowledgement of Government sponsorship to any still photographs and video so used.

9. The Government will retain physical possession of the digital files of video footage taken under this agreement, in accordance with Federal Acquisition Regulations (FAR) subpart 27.4, Sections 27.404 and 27.405. All files provided to the BLM will be kept at the National Interagency Fire Center.

10. The Contractor shall furnish video footage and services in accordance with the specifications described herein, if and when requested by the Contracting Officer or authorized representative of the CO during the life of this agreement.

11. Contractors authorized to shoot photos or video footage for the BLM under the auspices of this agreement shall represent themselves as employees or contractors of the BLM or NIFC only when they are on an assignment as defined by a valid BPA Call, and then only during the time period specified by the BPA Call.

12. The Government does not guarantee a certain number of hours for the Contractor during the life of the agreement:

-The contractor will adhere to the Work/Rest guidelines outlined in the Interagency Standards for Fire and Fire Aviation Operations/Red Book in Chapter 7 (Safety and Risk Management) page 165 thru 167.

-The contractor should work no more than 10 hours per day while on assignment. If the contractor requires additional work hours while on assignment, he/she must contact NIFC External Affairs to explain why the additional hours are required and request permission to work beyond a 10-hour workday.

-Postproduction will be determined based on the project size and determined on each individual BPA call.

Pricing: The Government is obligated only to the extent of authorized purchases actually made under the BPA. Prices to the Government shall be as low as or lower than those charged the supplier's most favored customer for comparable quantities under similar terms and conditions, in addition to any discount payments.

The US Government is tax exempt (140001849), so NO state sales tax shall be added to invoices.

A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all services and deliveries made during a billing period, identifying the BPA Call covered therein, stating the total dollar value and supported by an itemized detail sheet.

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