A04_0040668120_Attach_0001_SOW_MALU_HVAC_Maintenance_Service___Emergency_Repair.pdf

Martin Luther King Jr., NHP Atlanta, GA

STATEMENT OF WORK:

HVAC Service Contract

DATED:

“06/6/2024”

NATIONAL PARK SERVICE

SOUTHEAST REGION

(EAST) MAJOR ACQUISITION BUYING OFFICE

LOCATION

Martin Luther King Jr., NHS 450 Auburn Ave Atlanta, GA 30312

TERMS

A. National Park Service (NPS)

B. Martin Luther King Jr. NHS (MALU or Park)

C. NPS Contracting Officer (CO)

D. NPS Project Inspector (Facility Manager)

E. Scope of Work (SOW)

PROJECT DECRIPTION

The contractor shall provide initial commissioning and inspection/preventive maintenance and service as needed on Heating, Ventilation and Air‐Conditioning (HVAC) equipment for the following buildings:

Commercial Buildings includes;

Visitor Center

Historic Ebenezer Baptist Church

Fire Station #6

Maintenance Shop

445 Edgewood

234 Sunset Ave.

Residential Building includes: 472‐ 474, 476‐ 478, 480, 484, 488, 492, 497, 501, 503, 506, 509, 510, 514, 515, 522, 526,530, 535, 540, 546, 550 Auburn, 54 Howell, 53‐ 55 Boulevard.

Initial commissioning includes, but is not limited to, inventory the equipment to be serviced, review as built, evaluating operation condition of equipment including electronic controls.

REQUIREMENTS

The contractor shall ensure that any HVAC equipment (or parts of equipment) is physically and functionally sound.

The Contractor shall ensure that staff working with refrigerants and the disposal of refrigerants, comply with all Federal, State, and local regulatory requirements.

The contractor shall furnish all labor and equipment needed to inspect, lubricate, and adjust HVAC equipment monthly.

The Contractor shall replace all filters.

The Contractor shall clean all the condenser units.

The contractor shall perform the following tasks:

Check for proper operation on all air handler, chillers, boilers, all electrical connections, all operating controls, all safety controls, all voltage/amperage, all belts, drain pan/condensate lines, motors/motor sheaves/pulley, fan motor/fan blade, clean condensate drain pan, replace filters (contractor shall supply filters), check refrigerant level, clean condenser coil/evaporator coils, all bearings.

Check owner’s workstation for proper operation.

Collect information on existing equipment.

GENERAL – SYSTEM OVERVIEW

Each building shall have some form of the following components:

Air Handlers

Boilers

Chillers

Motors

VAV Controllers

Sensors

Actuators

Network Controllers

Workstation

Pumps

DX Systems

Air Handler Units #1, 2, 4, 5 and 6 (Visitor Center)

Routine Operation Inspection

Check units for proper operation

Check all electrical connections

Check operating controls

Inspect belts

Check safety controls

Change filters

Inspect drain pan and condensate lines

Inspect motor sheaves and pulleys

Check voltage and amperage

Inspect fan motor and fan blades for wear and damage

Report any deficiencies found

Air Handler Units #3 (Visitor Center/Curatorial Storage)

Routine Operation Inspection

Check units for proper operation

Check all electrical connections

Check operating controls

Inspect belts

Check safety controls

Change filters

Inspect drain pan and condensate lines

Inspect motor sheaves and pulleys

Check voltage and amperage

Chiller (Visitor Center)

Routine Operating Inspection

Check unit for proper operation

Check refrigerant level of each circuit

Check electrical connections

Check controls on chiller

Record amperage and voltage readings

Check safeties and cut‐outs

Check for water leaks

Tighten electrical connections

Report any repairs needed

Pumps #1, 2, 3 and 4 (Visitor Center)

Check unit for proper operation

Check bearings for noise or vibration

Check electrical connections

Check for water leaks

Tighten electrical connection

Check amperage and voltage

Boilers (Visitor Center)

Check safeties and limits

Check electrical connections

Check for water leaks

Tighten electrical connection

Air Handler Units #1, 2, and 3 (Ebenezer)

Routine Operation Inspection

Check units for proper operation

Check all electrical connections

Check operating controls

Inspect belts

Check safety controls

Change filters

Inspect drain pan and condensate lines

Inspect motor sheaves and pulleys

Check voltage and amperage

Chiller (Ebenezer)

Check unit for proper operation

Check refrigerant level of each circuit

Check electrical connections

Check controls on chiller

Record amperage and voltage readings

Check safeties and cut‐outs

Check for water leaks

Tighten electrical connections

Pumps #1 and 2 (Ebenezer)

Check unit for proper operation

Check bearings for noise or vibration

Check electrical connections

Check for water leaks

Tighten electrical connection

Please include reference to all the HVAC’s for operational buildings and leasing properties.

DOCUMENTATION

The Contractor shall provide the following documentation:

The Contractor shall provide an incident report to cover any repair work needed, which shall identify the faulty equipment (by part number and serial number, as appropriate), and corrective action.

The Contractor shall provide a failure report for any major component or equipment’s that it’s not working properly.

QUALITY REQUIREMENTS

The contractor shall notify the facility manager when material is available for inspection, when repair work will be needed.

Technicians performing work with the refrigerant shall have current certifications for handling the material. The contractor shall provide NPS a copy of the current certifications of the technicians prior to contract award. Certifications shall be available for National Park Service inspection during the contract.

The Contractor shall notify National Park Service, in writing, of any conflicts, issues, or discrepancies that hinder full compliance with the required specifications of the

SOW.

The Contractor shall identify the impact(s) of the conflicting requirements on the equipment’s and any possible delays in the deliveries. National Park Service shall resolve with the Contractor the issue(s) and respond in writing for the disposition of the notice.

Contractor shall respond to trouble calls withing 24 hr. timeframe.

DISPOSAL OF CONSTRUCTION WASTE

The Contractor shall be responsible for recycling, removing and disposal of all equipment and debris created by this project in accordance with the IAW local, state and federal guidelines and laws. The contractor shall dispose of all debris created by this project in Georgia approved Landfill at the contractor’s expense.

Contractor shall maintain and provide upon request by the CO or the designed representative that construction debris from this contract has been disposed of IAW with local, state and federal guidelines and laws. Contractor shall pay all fees required for disposal.

SAFETY

Contractor shall submit, for approval before any work is conducted on site, a safety and quality assurance plan for the project. Plans shall be site specific for this project. The safety plan shall address all OSHA personnel safety equipment and clothing to be on the site.

Contractor’s on‐site superintendent shall ensure all personnel (including all sub‐ contractors) comply with the approved safety plan/manual.

Contractor shall maintain copies of all the Material Safety Data Sheets for all material on the site for the duration of the contract.

Demolition debris shall be removed from the project site and disposed of in a legal disposal site by the Contractor.

Portion of building will be occupied, and contractor shall take due diligence during all service operations to provide for health, safety and welfare of life and limb.

Work areas shall be scheduled and roped off to alert unauthorized personnel of work in progress. Landscape Protection: Protect all vegetation inside and outside work limits.

The contractor shall comply with all governing codes and standards. Contractor shall comply with National Park Service Safety and Environmental laws and regulations. The contractor shall perform all work IAW government procedures for entering and working at National Park Service. The government reserves the right to stop work at any time for safety, security reasons, and for national defense at no cost to the government.

INSURANCE REQUIREMENT

The Contractor shall be insured in accordance with the State of Georgia insurance regulations. The Government is not responsible for damage to Contractor's equipment, vehicles, tools, or materials or their employees and the personal property brought on‐site.

Worker's Compensation: The contractor shall furnish proof of workers compensation insurance to the Contracting Officer, prior to any work beginning, for those employees performing work related to this contract and shall comply with the Worker’s Compensation Laws of the State of Georgia.

Liability: The Contractor shall maintain a level of insurance that will protect the contractor and the Government from any claims as a result of bodily injury

(including death) and property damage which may arise from and during the performance of this contract and shall submit proof of insurance to the

Contracting Officer prior to any work beginning.

DAILY HOUSEKEEPING

The Contractor shall keep/maintain work area clean and remove all construction debris upon each visit or as directed by the Facility Manager or Project Inspector.

Existing property not adjacent to the work area for service work shall be protected. All damage to property by Contractor’s activities shall be repaired by the Contractor at no additional cost to the Government.

STORAGE OF GOODS

Contractor shall be always responsible for materials. Contractor shall make arrangements to be on‐site for all deliveries and be responsible for the unloading, handling, and storage of all goods.

PROTECTION AND CLEANING

After completion of work, all new and existing components shall be inspected, adjusted, put into working order, and left clean, free of labels, dirt, etc. Protect installed product’s finish surfaces from damage during construction.

CONTRACT PERIOD

BASE Contract Period ‐ TBD Upon Award

OPTION Period 1 ‐ TBD Upon Award

OPTION Period 2 ‐ TBD Upon Award

OPTION Period 3 ‐ TBD Upon Award

OPTION Period 4 ‐ TBD Upon Award

PROJECT PERSONNEL:

Contracting Officer:

Name Edward Dingle

NPS, Southeast Region, (EAST) MABO

Facility Manager:

Carlos Hurston

Martin Luther King Jr., NHP

450 Auburn Ave

Contracting Officer Representative (COR):

TBD Upon Award