PWS CLDP SSN Version.pdf

Performance Work Statement Civilian Leadership Development

Program

References: (a) Department of Defense Instruction 1430.16, Growing Civilian Leaders, dated 23 August 2022 with Change 1 dated 30 July 2025.

1. PURPOSE: Commander, Naval Information Forces (COMNAVIFOR) requires contractor support to develop and deliver targeted leadership development programs of study to select groups of government employees. The programs of study are to be aligned to the Department of Defense (DoD) Civilian Leader Development Framework (Figure 1 and Tables 1 through 7 of reference (a)). The objective of these structured civilian professional development programs is to provide COMNAVIFOR with the leadership skills, brainpower, vision and strategy to meet the challenges of today and tomorrow. The contract type intended is a single award indefinite delivery, indefinite quantity contract.

2. SCOPE: The government’s requirement is for two distinct leadership development programs of classroom-based training. Each program will contain a series of courses aligned to any combination of the six core competencies, components of these core competencies, or the five fundamental competencies, from Figure 1 and Tables 1 through 7 of reference (a). Each program shall begin with an introductory/course overview session and conclude with a closeout “Capstone Event.” The two programs are:

1. Senior Leadership Development Program (SLDP): 27 (non-consecutive) days of classroom-based training to meet civilian leadership development requirements for government civilians in the equivalent grades of GS-13 through GS-15.

2. Mid-Level Leadership Development Program (MLDP): 24 (non-consecutive) days of classroom-based training to meet civilian leadership development requirements for government civilians in the equivalent grades of GS-10 through GS-12.

3. GENERAL PROGRAM INFORMATION:

1. The resultant Indefinite Delivery, Indefinite Quantity (IDIQ) contract will consist of the following five-year base ordering period and will contain FAR 52.217-8 – Option to Extend Services to allow for a six-month extension of the ordering period if circumstances necessitate the exercise of this option. The ordering periods are as follows:

Base Ordering Period 1 August 2027 – 31 July 2032 FAR 52.217-8 Option Ordering Period 1 August 2032 – 31 January 2033

NOTE: The performance period of individual task orders will be established at the time of task order issuance.

2. The place of performance is within the Norfolk, VA metro area. Courses will be held within a 50-mile radius of Norfolk, VA. In the event that the government cannot conduct classroom training in a face-to-face, physical format (such as during a pandemic environment where the government has restricted physical gatherings, inclement weather, facilities issues, policy changes), the vendor shall conduct the courses in a virtual environment. The preferred platform will be Microsoft Teams. The usage of any alternative platform must be approved by the Government in advance to ensure it meets security and accessibility requirements.

3. The government will place orders so that no more than two programs are taking place concurrently. The most likely combination is one SLDP and one MLDP. No program will be ordered if there is insufficient student demand.

4. Provided an adequate number of students are identified, the government’s intention is to order both programs at the same time so that the programs run concurrently during the expected 9 – 12 months duration; with one course in each program being delivered in 3 to 5 week intervals

5. The inaugural order for each program shall allow the Contractor additional preparation time for the creation, review, revision and approval of the program curriculum.

5.1 Within 30 days of the effective date of the first order, the Contractor shall deliver the respective program syllabus to the Contracting Officer Representative (COR) for review and approval. The syllabus shall include a summary of each course topic, identification of learning objectives, linkage to DoD Framework Competency, and the length of each course (in hours). The Contractor should expect to receive comments from the COR and revise the syllabus based upon those comments.

5.2 Within 60 days of the effective date of the first order, the Contractor shall deliver the respective program curriculum, to include presentation material for each course and a proposed calendar with course convening dates, for review and approval. The Contractor should expect to receive comments from the COR and revise the curriculum based upon those comments.

5.3 Within 75 days of the effective date of the first order, the Contractor shall deliver the respective final program curriculum and course calendar for approval.

5.4 The first course of each program shall be held not later than 90 days from the effective date of the first order.

6. Programs ordered after inaugural orders shall commence within 45 days of the effective date of an order.

The Contractor shall provide a proposed calendar with course convening dates and syllabus (which includes a summary of each topic with learning objectives, linkage to DoD Framework Competency, and length of course (in hours)) within 15 days of the effective date of the order for review and approval and then expect to receive comments from the COR and revise the syllabus based upon those comments. The Contractor shall provide a complete final course calendar and syllabus within 25 days of the effective date of the order.

7. The COR will arrange for classroom spaces in a facility appropriate for classroom training, unless the government is in an environment where virtual training is required. If facility availability conflicts with the proposed course calendar, the COR and Contractor shall work cooperatively to devise an executable course schedule. Contractor will provide any needed classroom items, such as flip charts with paper, markers, and projector with remote.

8. Program size.

a. SLDP is limited to 20 participants.

b. MLDP is limited to 20 participants.

9. Courses shall start at 8:30 a.m. and end no later than 5:00 p.m. The length of each course shall fall between

1 and 3 days. No courses shall be held on weekends or on federal holidays.

10. Total Length of Instruction per program:

a. The total length of the SLDP is 27 days of instruction.

b. The total length of the MLDP is 24 days of instruction.

4. ADDITIONAL CONTRACTOR REQUIREMENTS/RESPONSIBILITIES:

1. Course instructors/facilitators shall have 5 or more years of experience in delivering leadership training to adults using various adult education training methodologies. The experience should be shown at time of submission in response to solicitation. The Contractor shall develop program curricula utilizing current adult education methodology.

2. Contractor is responsible for all aspects of course preparation and instruction. Instructors/facilitators must be knowledgeable of the course subject matter and course material, so as to present the material in a professional and intelligent manner.

3. Contractor shall provide any updates to course material, as directed by the government, throughout the contract performance period.

4. The Contractor shall provide all printed student material in a neat, logical and orderly manner. The government will not provide any printing services, binders, or reference material. The student material will be given to the students to keep at the conclusion of the course. In the case of unexpected virtual training, the Contractor will deliver digital material(s) to participants until printed materials can be delivered.

5. The Contractor shall use the government-provided End-of-Course feedback form to gather participant comments and suggestions. The End-of-Course survey will be attached to the solicitation and resultant contract. A summary of feedback, along with copies of the individual forms, shall be provided to the COR within 5 business days of each course completion with no less than 80% response rate from participants per course. The feedback forms will serve as a primary means for evaluating curriculum quality/relevance and Contractor performance. For each course, if less than 75% of participants rate their “overall satisfaction” as 4 or higher on the government provided end-of-course feedback form, the Contractor shall be responsible for making the necessary improvements to address issues brought forward by the critiques. The Contractor shall provide beneficial suggestions, recommended curriculum revisions and recommendations to improve facilitator/instructor performance (if necessary) in response to participant comments within 14 business days of course completion. To increase participant feedback or when there are virtual training sessions, the Contractor has an option to use a digital survey platform in lieu of paper feedback forms if: (a) participants do not need to agree to terms or conditions or pay any fees to use the platform, (b) the questions on the platform survey mirror the End-of-Course feedback form, and (c) the Contractor can provide the individual responses to COR within 5 business days of each course completion.

6. The Contractor shall record attendance for each day of instruction for every course and provide an attendance report to the COR within 1 business day of course completion.

7. Contractor shall supply an 8.5 x 11 SLDP program completion certificate for each SLDP graduate at capstone event. The certificate will have a border and be printed on parchment paper or cardstock.

8. Contractor shall supply an 8.5 x 11 certificate MLDP program completion certificate for each MLDP graduate at capstone event. The certificate will have a border and be printed on parchment paper or cardstock.

9. In addition to imparting knowledge to students, the programs shall grant Continuing Education Units

(CEUs) to students who successfully complete the curriculum. Using the American National Standards Institute (ANSI)/International Association for Continuing Education and Training (IACET) standard for continuing education and training, one CEU equals ten contact hours of participation in organized continuing education classes and/or training conducted by a qualified instructor. The contractor shall convey CEUs to students from a certified CEU-granting institution or organization upon program completion.

5. SLDP PROGRAM SPECIFIC REQUIREMENTS. Total duration is 27 days. SLDP shall contain individual or team projects that are to be identified and chosen by participants during the first two months of the program.

The projects will be worked on throughout the remainder of the program, outside of classroom hours, and presented to senior leadership from participating commands at the end of the program during the “Capstone Event.” At a minimum, the 27-day program shall contain the following course topics:

1. Introductory Session:

1.1. Discussion of leadership theory

1.2. An overview of the DoD Civilian Leader Continuum and the competencies identified in reference (a),in attachment to solicitation.

1.3. A discussion on, and commencement of, a “360 Degree Assessment” (or similar instrument/tool) to provide each participant with structured and constructive feedback regarding their specific approach to management or the workplace.

1.4. Discussion and identification of potential individual or team projects, to include Capstone.

2. Additional Course topics:

2.1 Leading Change

2.2 Creativity & Innovation

2.3 Influence and Negotiating

2.4 Communication

2.5 Accountability (Results Driven)

2.6 Executive Coaching. During this course, each participant will have an opportunity to participate in a one-on-one executive coaching session using a Contractor provided/administered 360-degree assessment (or similar instrument), an Individual Development Plan, and the SLDP program learning objectives.

Participants will compile their learning experiences throughout the program by completing a cohesive document designed to give insight into their own leadership development and direct their focus toward growth areas they wish to enhance.

2.7 Leading People.

2.8 Multigenerational Workforce (Leading People)

3. Capstone Event: SLDP shall end with a Capstone Event. At a minimum, this will include time for individual or team projects that were chosen during the first two months of the program, to be formally presented to senior leadership from participating commands. The event shall include time for rehearsing the brief in front of fellow classmates and facilitators. Each participant/team presentation shall include a PowerPoint briefing (other multi-media may be included): presentations should be 20 to 30 minutes in duration. At the end of each presentation, the Contractor will allow time for a question-and-answer session between senior leadership and project team members.

The facilitator shall establish the briefing schedule, line-up, and time-keep during the event to make sure presentations are completed within the allotted time.

6. MLDP PROGRAM SPECIFIC REQUIREMENTS. Total duration is 24 days. At a minimum, the 24-day program shall contain the following course topics:

1. Introductory Session:

1.1. Discussion of leadership theory.

1.2. An overview of the DoD Civilian Leader Continuum and the competencies identified in reference (a) in attachment to solicitation.

2. Additional Course topics:

2.1. Team Building

2.2. Oral Presentations (Public Presentations)

2.3. Interpersonal Skills (Emotional Intelligence)

2.4. Interpersonal Skills (Building Trust)

2.5. Lifelong Learning (Active/Effective Listening)

2.6. Conflict Management

2.7. Written Communication (Business Writing)

3. Capstone Event: MLDP shall end with a Capstone Event. At a minimum, this will include time for individual participants to present to the students and program facilitators a review of what they have learned from the program and a plan of action on how they will apply it back at work. Each participant presentation shall include a PowerPoint briefing (other multi-media may be included): presentations should be 15 minutes in duration. At the end of each presentation, the Contractor personnel will provide constructive feedback. Fellow classmates should also be encouraged to provide constructive feedback. All presentation development will be done outside of classroom hours. Classroom hours will be used for practicing/conducting presentations and receiving feedback.

The facilitator shall establish the briefing schedule, line-up, and time-keep during the event to make sure presentations are completed within the allotted time.

7. STATEMENT OF NON-PERSONAL SERVICES:

Contractor employees performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in this contract shall not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.2 of the Federal Acquisition Regulation (FAR). The Government shall control access to the facilities and shall perform the inspection and acceptance of completed work.

8. TRANSITION PLAN:

The Contractor shall prepare and maintain a transition plan that ensures a smooth transition from contract award to full operational status (incoming turnover period) and a smooth transition from current contract performance to performance by a different Contractor or by the Government in a follow-on period (outgoing turnover). The contractor shall provide a Transition Plan that clearly details an approach/plan for the turnover of services defined in the PWS.

8.1 INCOMING TURNOVER PERIOD:

During the turnover period, the successor contractor shall prepare to assume full responsibility for all areas of the incumbent functions in accordance with the terms and conditions of the contract.

8.2 OUTGOING TURNOVER PERIOD:

The Contractor shall be responsible for developing a turnover plan prior to the completion date of this contract, including option period if exercised. The turnover shall fully describe how the contractor will approach the removal of contractor property; any actions required to ensure continuity of operations by a successor contractor or the Government; and orderly transfer of contract responsibility to a successor contractor. The Contractor shall work with the successor contractor and the Government for a period beginning 30 days prior to the expiration of the contract to turnover this contract services and transition to the new contract services. The Contractor shall remove all contractor-owned equipment and supplies from the premises by the expiration/termination of the contract. The Contractor shall provide the turnover plan to the COR within 30 days of the COR’s request.

Summary of Contract Deliverables:

Deliverable PWS Reference Due Date

Program syllabus (1st Order) Section 3 30 days from effective date of 1st order of program (SLDP and/or MLDP)

Program curriculum and calendar (1st Order) Section 3

60 days from effective date of 1st order of program (SLDP and/or MLDP)

Final program curriculum and calendar (1st Order) Section 3

75 days from effective date of 1st order of program (SLDP and/or MLDP)

Commencement of first course of each program Section 3

90 days from effective date of 1st order of program (SLDP and/or MLDP);

For subsequent orders: 45 days from effective date of order of program (MLDP and/or SLDP)

Program calendar and syllabus (Subsequent Orders) Section 3

For subsequent orders: 15 days from effective date of order of program (MLDP and/or SLDP)

Deliverable PWS Reference Due Date

Final calendar and syllabus (Subsequent Orders) Section 3

For subsequent orders: 25 days from effective date of order of program (MLDP and/or SLDP)

Qualified Instructors/Facilitators Section 4

Qualified Instructors/Facilitators shall be provided for each course of each program (SLDP and/or MLDP)

Course updates Section 4 Mutually agreed upon schedule

Attendance report Section 4 Within 1 business day of course completion

Summary of end-of-course feedback forms Section 4 Within 5 business days of course completion

Copies of individual end-of-course feedback forms Section 4 Within 5 business days of course completion

Suggestions, recommended curriculum revisions and recommendations to improve facilitator/instructor performance (if necessary) in response to participants comments Section 4 Within 14 business days of course completion

Program completion certificate for each participant Section 4 At program completion/Capstone event CEU documentation Section 4 Within 4 weeks of program completion